Item 3.5 Greenway Trail Projects Change Order 1 and Pay Application 2
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner November 9, 2026
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.5 – Pay Application for the
Greenway Trail Projects
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff are recommending City Council approval of Pay Application #2 to Matt Bullock Contracting Co., Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
This pay application is for primary granular embankment, class 5 base, bituminous wear course and topsoil borrow.
Change Order #1 adds 3-inch minus for additional support of soft spots in subgrade added prior to class 5 and paving.
The total cost for Change Order #1 is $935.09.
In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed,
which amounts to $7,225.56 at this time.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #2
• Change Order #1
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Change Order #1 in the amount of $935.09; and to approve Pay Application #2 to Matt Bullock
Contracting Co., Inc. in the amount of $70,193.53 for the 2026 Greenway Trail Projects.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 203 – Park Development
Yes
Contractor's Application for Payment No.To (Owner): Application Application Date:Period:Project: From (Contractor): Via (Engineer):Application For PaymentChange Order Summary1. ORIGINAL CONTRACT PRICE............................................ $Number2. Net change by Change Orders...................................................$13. Current Contract Price (Line 1 ± 2)..........................................$4. TOTAL COMPLETED AND STORED TO DATE $5. RETAINAGE: $a. 5% X Work Completed..................... $b. 0% X Stored Material........................$c. Total Retainage (Line 5.a + Line 5.b)............................$6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5.c)............. $7. LESS PREVIOUS PAYMENTS................................................$8. AMOUNT DUE THIS APPLICATION................................... $Contractor's CertificationENGINEER: HAKANSON ANDERSON Certification: We recommend payment for work and quantites shown.DateOWNER: CITY OF OTSEGOContractor SignatureBy: Date:Date(Engineer)(Owner)TOTALS$935.09 $0.00$70,193.53NET CHANGE BY$935.09CHANGE ORDERS$137,285.69$67,092.16$0.00$7,225.56$144,511.25$7,225.56Approved Change Orders$175,670.67Additions Deductions$935.09$935.09$176,605.762City of Otsego Through September 30, 2026 November 3, 2026Meadows of Otsego Trail Hakanson AndersonMatt Bullock Contracting Co IncThe undersigned Contractor certifies, to the best of its knowledge, the following:(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment;(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all Liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such Liens, security interest, or encumbrances); and(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
PAY ESTIMATE #2City of OtsegoMeadows of Otsego Trail ProjectITEM NO.ITEM DESCRIPTIONESTIMATED QUANTITY UNITCONTRACT UNIT PRICECONTRACT AMOUNTUSED TO DATEEXTENSION1 MOBILIZATION1 LS $11,275.00 $11,275.00 0.5 5,637.50$ 2 CLEARING1.55 AC $3,937.45 $6,103.05 1.55 6,103.05$ 3 GRUBBING1.55 AC $3,937.45 $6,103.05 1.55 6,103.05$ 4 SAWING BITUMINOUS PAVEMENT - FULL DEPTH 40 LF $8.00 $320.00 40 320.00$ 5 REMOVE FENCE 105 LF $11.00 $1,155.00 105 1,155.00$ 6 REMOVE BITUMINOUS PAVEMENT 114.8 SY $13.59 $1,560.13 114.8 1,560.13$ 7 EXCAVATION - COMMON 3257 CY $8.64 $28,140.48 3257 28,140.48$ 8 GRANUALR EMBANKMENT (CV) 161 CY $24.63 $3,965.43 189.66 4,671.33$ 9 COMMON EMBANKMENT (CV) 3123 CY $2.50 $7,807.50 3123 7,807.50$ 10 SUBGRADE PREPARATION 18.9 RD ST $150.00 $2,835.00 18.9 2,835.00$ 11 AGGREGATE BASE CLASS 5 884 TON $23.25 $20,553.00 897.78 20,873.39$ 12 TYPE SP 9.5 WEARING COURSE MIXTURE (3;B) 398.7 TON $107.13 $42,712.73 356 38,138.28$ 13 TRAFFIC CONTROL 1 LS $1,100.00 $1,100.00 1 1,100.00$ 14 EROSION CONTROL SUPERVISOR 1 LS $1,500.00 $1,500.00 0.75 1,125.00$ 15 STORM DRAIN INLET PROTECTION 2 EA $220.00 $440.00 2.0 440.00$ 16 SILT FENCE; TYPE MS 4250 LF $3.00 $12,750.00 4250 12,750.00$ 17 LOAM TOPSOIL BORROW 520 CY $17.19 $8,938.80 280.19 4,816.47$ 18 FERTILIZER TYPE 3 920 LB $1.10 $1,012.00 -$ 19 SEEDING2.3 AC $1,650.00 $3,795.00 -$ 20 HYDRAULIC BONDED FIBER MATRIX 8050 LB $1.45 $11,672.50 -$ 21 SEED SOUTHERN BOULEVARD 368 LB $5.25 $1,932.00 -$ 175,670.67$ 143,576.16$ ITEM NO.ITEM DESCRIPTIONESTIMATED QUANTITY UNITCONTRACT UNIT PRICECONTRACT AMOUNTUSED TO DATEEXTENSION1 3" Minus Rock19.3 TON $48.45 $935.09 19.3 935.09$ $935.09 935.09$ $175,670.67 $143,576.16$935.09 $935.09$176,605.76 $144,511.25Base BidTotal Bid Schedule 'A'Base BidTOTALChange Order #1Change Order #1Change Order #1S:\Municipal\Otsego\732 Meadows of Otsego Trail and Wetland Bridge\C-CONSTRUCTION PHASE\4-PAY ESTIMATES\OT732_PEPE - 1