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Item 3.3 Fire Station Facility Project Pay Application 21
Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Fire Fire Chief McCoy September 28, 2026 PRESENTER(s) REVIEWED BY: ITEM #: Consent Kraus-Anderson City Administrator/Finance Director Flaherty 3.3 – Pay Application for the Fire Station STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. Has proactively expanded infrastructure to responsibly provide core services. X Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommend City Council approval of Pay Application #21 for the Fire Station project. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The amounts requested for Pay Application #21 are consistent with the work progress to date, have been signed by each respective contractor, and reviewed and signed by the City’s Architectural and Construction Management consultants. There are five (5) individual work scope requests included within Pay Application #21 for a total of $50,952.96: Quality Cleaning, Inc. $1,563.25 BCI Construction, Inc. $3,250.49 Henkemeyer Coatings, Inc. $8,111.52 Woodside Industries, Inc. $167.61 Masters Plumbing Heating & Cooling, LLC $37,860.09 In accordance with Minnesota Statute, the City is withholding up to the maximum of 5% retainage of work completed, which amounts to $625,120.44 at this time. SUPPORTING DOCUMENTS ATTACHED: • Pay Application #21 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve Pay Application #21 in the amount of $50,952.96 for work completed on the Fire Station project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 446 – Fire Station Facility Yes AIA® DOCUMENT G736 - 2009Project Application and Project Certificate for Payment, Construction Manager as Adviser EditionCity Of Otsego New Fire StationPROJECT:City Of Otsego APPLICATION NO: 2114499 75th St Ne New Fire StationPERIOD TO: 8/31/2026OWNEROtsego, MN 55330 Otsego, MNPROJECT NO: 2410290CONSTRUCTION MANAGERARCHITECTVIA CONSTRUCTIONAdam FlahertyMANAGER:Kraus-Anderson Construction Co. PROJECT APPLICATION FOR PAYMENTPROJECT CERTIFICATE FOR PAYMENTApplication is made for Payment, as shown below, in connection with the Project. AIADocument G737-2009, Summary of Contractors' Applications for Payment, is attached.1. TOTAL CONTRACT SUMS (Item A Totals)$14,018,369.002. TOTAL NET CHANGES BY CHANGES IN THE WORK (Item B Totals)$350,766.993. TOTAL CONTRACT SUM TO DATE (Item C Totals) $14,369,135.994. TOTAL COMPLETED & STORED TO DATE (Item F Totals)$14,316,155.735. RETAINAGE (Item H Totals)$625,120.44 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)$13,640,082.337. CURRENT PAYMENT DUE (Item J Totals)$50,952.96 TOTAL OF AMOUNTS CERTIFIED…………………….. $50,952.96The undersigned Construction Manager certifies that to the best of its knowledges, information CONSTRUCTION MANAGER: Kraus-Anderson Construction Companyand belief this Project Application for Payment is an accurate compilation of the Contractors'Applications for Payment, attached hereto. By: _______________________________________ Date: 09/08/26CONSTRUCTION MANAGER: Kraus-Anderson Construction CompanyBy:_________________________________________________________Date:09/08/26State of: MinnesotaCounty of: HennepinSubscribed and sworn to before me this 8th day of September, 2026ARCHITECT: Wold Architects & EngineersNotary Public: By: _______________________________________ Date: My Commission expires: January 31, 2029AIA DOCUMENT G736 - 2009 (formerly G722/CMa - 1992). COPYRIGHT © 1981,1992 and 2009 by The American Institute of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTO OWNER:ATTENTION: DISTRIBUTION TO:In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager certified to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Manager recommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment.In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager's recommendation, the Architect certifies to the Owner, that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set for in the attached Summary of Contractors' Applications for Payment.Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC59/9/2026 | 9:29 AM CDT AIA DOCUMENT G737 - 2009Summary of Contractors' Applications for Payment, Construction Manager as Adviser EditionAIA Document G732, Application and Certificate for Payment, hasAPPLICATION NO.:21been completed by each Contractor. The content of those G732APPLICATION DATE:8/31/2026forms is summarized belowPERIOD FROM:8/1/2026Otsego Fire StationPERIOD TO:8/31/2026PROJECT NOS.:2410290A B C D E F G H IJK LSTORED TOTALMATERIALS COMPLETED ANDCURRENTBALALANCE %ORIGINAL NET CHANGES IN CONTRACT SUM WORK IN PLACE (Not in D or I) STORED TO DATE RETAINAGE RETAINAGE PREVIOUSPAYMENTFINISH COMPL.DESCRIPTION OF WORK CONTRACTOR'S NAMECONTRACT SUM THE WORK TO DATE TO DATE(D + E) %AMOUNTPAYMENTS(F - H - I)(C - F) (F / C)WS-01J Final Cleaning Prime Solutions, LLC DBA Prime Construction Solutions $35,000.00 $0.00 $35,000.00 $35,000.00 $0.00 $35,000.00 5.00% $1,750.00 $33,250.00$0.00$0.00 100%WS-03A Concrete & Masonry Package Voss Plumbing & Heating Of Paynesville, Inc $767,212.00 $35,348.12 $802,560.12 $800,710.12 $0.00 $800,710.12 5.00% $40,035.51 $760,674.61$0.00$1,850.00 100%WS-03B Precast Structural Concrete Molin Concrete Products Company $1,456,510.00 ($1,865.00) $1,454,645.00 $1,454,645.00 $0.00 $1,454,645.00 5.00% $72,732.25 $1,381,912.75$0.00$0.00 100%WS-03D Specially Finished Concrete Quality Cleaning Inc, DBA QC Companies $26,625.00 $4,640.00 $31,265.00 $31,265.00 $0.00 $31,265.00 0.00% $0.00 $29,701.75$1,563.25$0.00 100%WS-05A Structural Steel Material Only JRK Steel, Inc $575,531.00 ($5,439.00) $570,092.00 $560,842.00 $0.00 $560,842.00 5.00% $28,042.10 $532,799.90$0.00$9,250.00 98%WS-05B Structural Steel Erection Spartan Steel Erectors, Inc $150,000.00 $21,968.55 $171,968.55 $171,968.55 $0.00 $171,968.55 1.00% $1,719.69 $170,248.86$0.00$0.00 100%WS-06A/07F/09A Carpentry, Metal Panels, Drywall BCI Construction, Inc $1,030,000.00 $36,769.26 $1,066,769.26 $1,066,769.26 $0.00 $1,066,769.26 5.00% $53,338.49 $1,010,180.28$3,250.49$0.00 100%WS-07H Roofing Package Roof Tech, Inc $755,620.00 $37,696.05 $793,316.05 $793,316.05 $0.00 $793,316.05 5.00% $39,665.81 $753,650.24$0.00$0.00 100%WS-07K Joint Sealants Carciofini Company $41,900.00 $0.00 $41,900.00 $38,495.00 $0.00 $38,495.00 5.00% $1,924.75 $36,570.25$0.00$3,405.00 92%WS-08A Doors, Frames, and Hardware Contract Hardware Co., Inc $284,972.00 $26,566.00 $311,538.00 $311,538.00 $0.00 $311,538.00 5.00% $15,576.90 $295,961.10$0.00$0.00 100%WS-08D/08E Four Fold Doors/Sectional Overhead Door Crawford Door Sales Company Twin Cities, Inc $458,540.00 $0.00 $458,540.00 $458,540.00 $0.00 $458,540.00 5.00% $22,927.00 $435,613.00$0.00$0.00 100%WS-08F Exterior Glass & Glazing Northern Glass & Glazing $358,700.00 $9,814.04 $368,514.04 $368,514.04 $0.00 $368,514.04 5.00% $18,425.70 $350,088.34$0.00$0.00 100%WS-09B Tile Tim's Construction Group, LLC $140,000.00 $1,613.00 $141,613.00 $141,613.00 $0.00 $141,613.00 5.00% $7,080.65 $134,532.35$0.00$0.00 100%WS-09C Ceiling & Acoustical Treatment Sonus Interiors, Inc $148,000.00 $5,264.00 $153,264.00 $153,264.00 $0.00 $153,264.00 5.00% $7,663.20 $145,600.80$0.00$0.00 100%WS-09D Flooring Resilient & Carpet M.C.I., Inc, DBA Multiple Concepts Interiors $53,764.00 $2,515.32 $56,279.32 $56,279.32 $0.00 $56,279.32 0.00% $0.00 $56,279.32$0.00$0.00 100%WS-09H Fluid Applied Flooring Grazzini Brothers & Company $29,700.00 $0.00 $29,700.00 $29,700.00 $0.00 $29,700.00 5.00% $1,485.00 $28,215.00$0.00$0.00 100%WS-09K Wall Covering & Painting Henkemeyer Coatins, Inc $124,210.00 $16,548.44 $140,758.44 $140,758.44 $0.00 $140,758.44 5.00% $7,037.92 $125,609.00$8,111.52$0.00 100%WS-12C Manufactured Casework Woodside Industries, Inc $272,575.00 $5,626.86 $278,201.86 $278,201.86 $0.00 $278,201.86 0.00% $0.00 $278,034.25$167.61$0.00 100%WS-21A Fire Supression Brothers Fires Protection Co. DBA Brothers Fire & Security $133,600.00 $0.00 $133,600.00 $133,600.00 $0.00 $133,600.00 0.00% $0.00 $133,600.00$0.00$0.00 100%WS-23B Combined Mechanical Masters Plumbing Heating & Cooling, LLC $3,135,000.00 $68,955.50 $3,203,955.50 $3,182,349.90 $0.00 $3,182,349.90 5.00% $159,117.50 $2,985,372.31$37,860.09$21,605.60 99%WS-26A Electrical Klein Electric, Inc $1,693,205.00 $6,058.83 $1,699,263.83 $1,687,394.17 $0.00 $1,687,394.17 5.00% $84,369.72 $1,603,024.45$0.00$11,869.66 99%WS-31A Site Clearing & Earthwork Belair Builders, Inc. DBA Belair Sitework Services $1,429,318.00 $41,715.82 $1,471,033.82 $1,471,033.82 $0.00 $1,471,033.82 1.00% $14,710.34 $1,456,323.48$0.00$0.00 100%WS-32A Asphalt Paving Omann Contracting Companies, Inc $189,800.00 $9,287.71 $199,087.71 $199,087.71 $0.00 $199,087.71 5.00% $9,954.39 $189,133.32$0.00$0.00 100%WS-32B Concrete Paving Voss Plumbing & Heating Of Paynesville, Inc $340,687.00 $0.00 $340,687.00 $335,687.00 $0.00 $335,687.00 5.00% $16,784.35 $318,902.65$0.00$5,000.00 99%WS-32F Landscaping Grennscape Companies, Inc $387,900.00 $27,683.49 $415,583.49 $415,583.49 $0.00 $415,583.49 5.00% $20,779.17 $394,804.32$0.00$0.00 100%$14,018,369.00 $350,766.99 $14,369,135.99 $14,316,155.73 $0.00 $14,316,155.73 5.00% $625,120.44 $13,640,082.33 $50,952.96 $52,980.26 99.6%AIA DOCUMENT G737 - 2009 (formlerly G723CMa - 1992) · Copyright ©1992 and 2009 by The Amiercan Institutue of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTOTALSDocusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 Construction Manager:9/8/20261,563.25WS 03-DCity of OtsegoDocusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC59/9/2026 | 9:29 AM CDT 4,640.0031,265.000.000.00Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 Docusign Envelope ID: 3BFD6C62-B4BD-8CD9-83C8-75090330AB05Construction Manager:9/8/20263,250.49WS 06-ADocusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC59/9/2026 | 9:29 AM CDT Docusign Envelope ID: 3BFD6C62-B4BD-8CD9-83C8-75090330AB05Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 Docusign Envelope ID: 3BFD6C62-B4BD-8CD9-83C8-75090330AB05Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 Docusign Envelope ID: 3BFD6C62-B4BD-8CD9-83C8-75090330AB05Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 CONDITIONAL LIEN WAIVER AND RELEASE UPON PROGRESS PAYMENT KNOW ALL MEN BY THESE PRESENTS: On receipt by the undersigned of a check from City of Otsego in the sum of $3,250.49 (Three Thousand Two Hundred Fifty Dollars and 49/100) payable to BCI Construction Inc. and when the check has been properly endorsed and has been paid by the bank upon which it is drawn, this document becomes effective to release and satisfy all lien rights, claims or demands of any kind whatsoever, which the undersigned now has against City of Otsego, the owner, its successors and assigns, on the project Otsego – New Fire Station . This release covers a progress payment for labor, services, equipment or materials furnished to Otsego – New Fire Station – 14499 75th Street NE. Otsego, MN 55330, the owner, through August 31st, 2026 only and does not cover retainage. The undersigned warrants that he either has already paid or will use the monies he receives from this progress payment to promptly pay in full all of his laborer, subcontractors, materialmen and suppliers for all work, materials, equipment or services provided for or to the above referenced project up to the date of this waiver. Dated: 8-25-2026 Company Name: BCI Construction, Inc. _______________ By: Brian Bankers,___________________________ Title: Chief Operating Officer____________________ Docusign Envelope ID: 3BFD6C62-B4BD-8CD9-83C8-75090330AB05Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 9/8/2026WS 09-KDocusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC59/9/2026 | 9:29 AM CDT CO #2CO #3CO #5CO #6CO #4CO #6CO #6CO #6CO #6CO #6CO #4CO #4CO #4Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 9/8/2026 167.61 WS 12-C Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 9/9/2026 | 9:29 AM CDT Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 3,023,232.4037,860.09MM37,860.099/8/2026WS 23-BDocusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC59/9/2026 | 9:29 AM CDT Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5 Docusign Envelope ID: 7C4CD33C-DBEB-894B-8272-673EB2813BC5