Item 3.8 Approve the Purchase of a Fleet Vehicle Combo Unit Jet Vac TruckRequest for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier September 14, 2026
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.8 – Fleet Procurement
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff are recommending the City Council authorize procurement for a fleet vehicle purchase.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION
The Fleet Capital Improvement Plan (CIP) includes the replacement of the Combo Unit Jet-Vac Truck. The City
procured the existing unit in 2010 for a variety of Storm Sewer, Sanitary Sewer and Hydro Excavations activities
conducted by staff and has met estimated useful life expectancies for a planned replacement in 2027.
City staff worked with a vendor to design build a replacement unit using state contract specifications. Understanding
the Vendor would use the equipment for a demonstration model this summer, which reduced procurement cost by
$10,000.00 for a final price of $604,674.75.
The combo unit provides multi department use and staff has derived the following cost consideration of 15%
Wastewater funded, 60% Storm Water funded, and 25% Public Works funded. The purchase will be funded through
the Sanitary Sewer fund with repayment support of corresponding accounts with a replacement schedule of 12 years.
This vehicle replacement was reviewed by the Public Works Subcommittee at their May 2026 meeting, and the City
Council authorized a letter of intent to purchase at their May 26, 2026, meeting.
City staff recommend approval to proceed to solidify delivery and payment aligned with the 2027 CIP timing and to
avoid future acquisition cost estimates of $675,000 or more. Once delivery arrives, the existing unit will be placed at
the spring auction.
SUPPORTING DOCUMENTS ATTACHED:
•Quote – Flexible Pipe Tools & Equipment
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quote and to authorize City staff to purchase a Combo Unit Jet-Vac Truck from Flexible Pipe
Tools & Equipment in the amount of $604,674.75.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 602 – Sanitary Sewer Utility
Yes (2027)
Date:09/03/2026
City of Otsego, MN Public Works
From:Bill Rood
One (1) DEMO 2026 900 Eco Sewer Equipment Collection Basin/Jet Rodder priced per
Minnesota State Contract 257883 and including the following features/options:
3.1 364,598.00$
3.2.1 Standard
3.2.2 Standard
3.2.3 Standard
3.2.6 Standard
3.2.7 Standard
3.2.8 Debries Level Indicator Standard
3.2.9 Standard
3.2.10 Standard
3.2.14 Debris Body Tank Vibrator 3,821.00$
3.2.15 1,572.00$
3.2.16 1,854.00$
3.3.1 Standard
3.3.2 Standard
3.3.3 Standard
3.3.4 Standard
3.3.5 Standard
3.3.6 Standard
3.3.7 Standard
3.3.10 Stainless Steel Decant Screen 1,765.00$
3.3.13 Dual Variable Vacuum Control, front and midship 3,294.00$
3.4.1 Standard
3.4.2 Standard
3.4.3 Standard
3.4.4 Standard
3.4.5 Standard
3.4.6 Standard
3.4.7 Standard
3.4.8 Standard
3.4.19 Manual/Electric Boom Control Valve 554.00$
3.5.2 Standard
3.5.3 Standard
22606 186th Ave
Cold Spring, MN 56320
1-800-450-6969
Splash shield
(1) Aluminum Extension tube 8"X4'
Extra heavy duty rubber intake hose
(3) aluminum extension tube, 8"X6'
Boom joy stick control
Tube Rack (Holds 6 Tubes)
(6) Quick Clamp
Cold weather recirculation
Water pump cavity drains
(1) Aluminum crown tube 8"X6'
28' Extendable Boom
WO# 12354
Debris body washout system (includes dual nozzles in debris box)
We are pleased to submit the following quotation. All prices are subject to immediate acceptance. Clerical
errors are subject to correction. All agreements are contingent upon fires, accidents, labor difficulties and
causes beyond our reasonable control. No statement, contract or order will be binding on the Company
unless made or approved on behalf of the Company by one of its officers.
Variable volume delivery
Analog Vacuum display
Dual Port rear door w/knife valve
Dual Cyclone Seperator
4400 CFM Blower 18" Hg Vacuum Rating
12 cubic yard debris body
Decant Screen on rear door port
Exten Steel construction
Dump height 60"
Stainless steel float ball shutoff
Air operated vacuum breaker
Hydraulic door locks
Kurt Neidermeier
Demo Unit Quote 2026 Model
Base Unit Price
Top hinged full opening rear door
Dual Element 10 micron final filter
3.5.4 Air purge system 1,812.00$
3.5.6 Triplex Giant Water Pump 80GPM @ 2500 PSI 13,347.00$
3.6.1 Standard
3.6.2 Standard
3.6.3 Standard
3.6.4 Standard
3.6.5 Standard
3.6.6 9,837.00$
3.6.7 3,928.00$
3.6.8 Footage Meter Mounted on Jet Hose Reel 997.00$
3.6.11 3,600.00$
3.7.1 Standard
3.7.2 Hand gun clening system front and midship Standard
3.7.3 Standard
3.7.4 Low water alarm Standard
3.7.7 7,172.00$
3.7.9 274.00$
3.7.10 Digital Water Tank Level Gauge 1,224.00$
3.7.11 Standard Hydroexcavation kit w/8"x6' Digging tube and Gun 8,105.00$
3.7.17 1,857.00$
3.8.1 Standard
3.8.3 Rear Tool Box Group with Long Handle Tool Storage Tubes 3,901.00$
3.8.4 2,984.00$
3.8.6 1,262.00$
3.8.7 Expanded Metal Storage Basket (Driver's Side)2,359.00$
3.9.1 Standard
3.9.2 Standard
3.9.3 Standard
3.9.4 Standard
3.9.5 Standard
3.9.6 Standard
3.9.7 Standard
3.9.8 Standard
3.9.9 Standard
3.9.10 Standard
3.9.11 1,231.00$
3.9.12 1,220.00$
3.9.13 592.00$
3.9.14 592.00$
3.9.16 LED Flush Mount Premium Stobe Package (12)4,139.00$
3.9.18 LED Arrow Stick on Unit 1,415.00$
3.9.19 LED Handheld wireless rechargeable spotlight with storage 432.00$
3.9.20 3,721.00$
3.9.23 3,784.00$
3.9.24 (4) Rubber bumper mounted on rear bumper 359.00$
3.9.25 (6) 28" DOT safety cones and holder front mounted on bumper 495.00$
3.9.27 964.00$
3.9.37 6,314.00$
3.9.42 Special paint: solid colors 3,600.00$
11.1 Freight Charge 2,893.75$
Washdown gun w/50' hose
Enhanced Visibility Camera System with blind spot camera
Tow hooks
LED Manhole Area Work Light
Central lubrication manifold
Wireless remote with holder alarm
LED Curbside Mounted Work Light
NEMA 4 control panel
180 degree articulation on hose reel
Tachometer
Daul retractable LED work lights on boom
LED Rear Mounted Work Lights (2)
25' Fill Hose
Blower Hour Meter
Water Pump Hour Meter
Additional 18"x18"x30" Aluminum tool box
1300 gallon Black duraprolene water tanks capacity
Behind the cab tool box 72"W x 15"D x 36"H
1" x 600 foot sewer hose installed
Vacuum/pressure gauge
Fill hose basket
Central Washdown System w/retractable reel
Additional 200 Gallons water Between Rails
(2)passenger side mounted tool boxes 18"x18"x30" w/ Ladder
Auto Levelwind w/up/down action
Engine throttle
Water pressure gauge
Low water warning light
Front mounted Hose reel with 20" Extention
Curb side fill
Digital "Smart" footage counter
10' Leader Hose
Single Side Control
800' CapacityHose reel
Subtotal for Jet/Vac body 471,868.75$
142,806.00$
By:Bill Rood
(10,000.00)$
Signed:Date:Total 604,674.75$
Title:
FACTORY SUPPLIED CHASSIS 2026 Freightliner 114SD L9
Demo Unit Discount