Item 3.5 Wellhouse 3 Water Treatment Project Pay Application 1
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier September 14, 2026
PRESENTER(s) REVIEWED BY: ITEM #:
Consent
AE2S Engineer Hanson
City Administrator/Finance Director Flaherty
3.5 – Pay Application for
Wellhouse #3 Treatment
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #1 to Rice Lake Construction Group.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The amounts requested for Pay Application #1 are consistent with the work progress to date. This amount represents
work completed and stored to date of 2.4% of the original contract price.
In accordance with Minnesota Statute, the City is withholding 5% retainage of work completed, which amounts to
$10,849.52 at this time.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #1
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #1 in the amount of $206,140.93 to Rice Lake Construction Group for work
completed on the Wellhouse No. 3 Water Treatment project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Drinking Water Utility
Yes
8/31/2026 Application Date: a. 5% x $216,990.45 Work Completed b. 5% x $0.00 Stored MaterialsAE2S(Date)(Date)(Date)EJCDC No. C-620 (2002 Edition)Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute.9/4/2026Application Period To: Contractor’s Application For Payment No. 1Contractor's Project No.: 26-18$206,140.93$10,849.52c. Total Retainage (Line 5a + Line 5b) To (Owner): City of Otsego From (Contractor): Rice Lake Construction Group Via (Engineer): AE2S$10,849.52Application for PaymentChange Order SummaryApproved Change Orders1. ORIGINAL CONTRACT PRICE $9,194,600.00Project: Otsego Wellhouse No. 3 Water Treatment Plant Contract: All ConstructionOwner's Contract No.: Number Additions Deductions2. Net change by Change Orders 3. CURRENT CONTRACT PRICE (Line 1 ± 2) $0.00$9,194,600.004. TOTAL COMPLETED AND STORED TO DATE (Column F on Progress Estimate) 5. RETAINAGE:$216,990.45TOTALSCHANGE ORDERS (Column G on Progress Estimate + Line 5 above) $8,988,459.07NET CHANGE BY $0.00 $0.00$0.00$0.006. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5c) 7. LESS PREVIOUS PAYMENTS (Line 6 from prior Application) (Line 8 or other - attach explanation of other amount)(Engineer)8. AMOUNT DUE THIS APPLICATION $206,140.939. BALANCE TO FINISH, PLUS RETAINAGE$0.00 is approved by:Contractor’s CertificationThe undersigned Contractor certifies that: (1) all previous progresspayments received from Owner on account of Work done under theContract have been applied on account to discharge Contractor'slegitimate obligations incurred in connection with Work covered by priorApplications for Payment; (2) title of all Work, materials and equipmentincorporated in said Work or otherwise listed in or covered by thisApplication for Payment will pass to Owner at time of payment free andclear of all Liens, security interests and encumbrances (except such as arecovered by a Bond acceptable to Owner indemnifying Owner against anysuch Liens, security interest or encumbrances); and (3) all Work coveredby this Application for Payment is in accordance with the ContractDocuments and is not defective. Payment of:(Line 8 or other - attach explanation of other amount) Payment of: is recommended by:By: Date: Approved by:Funding Agency (if applicable)(Public Works Director)RYAN HANSON, PE9/8/2026$206,140.93$206,140.93
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Rice Lake Construction, Schedule of Values
Date of application 9/4/2026
Pay App #1 Work completed
through:
8/31/2026
B C D E % Balance to
Pay Item
Number
Scheduled Value From Previous
Application (C+D)
Materials Presently
Stored (not in Col D)
(F) Finish
Division 1 - General $0.00 $0.00
-General Conditions $535,000.00
$55,460.00 $55,460.00 10 $479,540.00
-Mobilization $35,000.00
$35,000.00 $35,000.00 100 $0.00
-Insurance and Bonds $68,051.00
$68,051.00 $68,051.00 100 $0.00
Allowances $0.00 $0.00 $0.00
Building Permit Fees (City & SWPPP) $25,000.00
$8,479.45 $8,479.45 34 $16,520.55
Chemical Feed Pumps & Skid Assemblies $162,000.00
$0.00 0 $162,000.00
Division 2 - Site Work $0.00 $0.00
02000 -Earthwork $200,000.00
$45,000.00 $45,000.00 23 $155,000.00
02830 -Fencing $25,000.00
$0.00 0 $25,000.00
02500 -Site Piping $375,000.00
$0.00 0 $375,000.00
02721 -Site Paving $55,000.00
$0.00 0 $55,000.00
Divison 3 - Concrete $0.00 $0.00
03310 -WTP Concrete $1,111,349.00
$5,000.00 $5,000.00 0 $1,106,349.00
03910 -Concrete Reinforcement $300,000.00
$0.00 0 $300,000.00
03001 -Site Concrete $45,000.00
$0.00 0 $45,000.00
03990 -Precast $701,000.00
$0.00 0 $701,000.00
Division 4 - Masonry $0.00 $0.00
04005 Masonry $60,000.00
$0.00 0 $60,000.00
Divison 5 - Metals $0.00 $0.00
05000 Metals $145,000.00
$0.00 0 $145,000.00
Division 6 - Carpentry $0.00 $0.00
06100 Carpentry $300,000.00
$0.00 0 $300,000.00
02100 Demolition $30,000.00
$0.00 0 $30,000.00
Division 7 - Waterproofing $0.00 $0.00
07200 Waterproofing $35,000.00
$0.00 0 $35,000.00
07500 Roofing $400,000.00
$0.00 0 $400,000.00
07900 Joint Sealants $10,500.00
$0.00 0 $10,500.00
Division 8 -Openings $0.00 $0.00
08110 Doors, Frames & Hardware $75,000.00
$0.00 0 $75,000.00
08117 Sectional Doors $10,000.00
$0.00 0 $10,000.00
08800 Knock Out Panels $55,000.00
$0.00 0 $55,000.00
Division 9 - Finishes $0.00 $0.00
09305 Fluid Applied Flooring $95,000.00
$0.00 0 $95,000.00
09900 Painting & Coatings $140,000.00
$0.00 0 $140,000.00
Divison 10 - Specialties $0.00 $0.00
10520 Fire Extinguishers $1,500.00
$0.00 0 $1,500.00
10400 Signs $6,500.00
$0.00 0 $6,500.00
Divison 11 - Equipment $0.00 $0.00
11000 -WTP Equipment $620,000.00
$0.00 0 $620,000.00
11005 -Overhead Crane $43,500.00
$0.00 0 $43,500.00
Divison 15 - Mechanical $0.00 $0.00
15000 -Plumbing & HVAC $700,000.00
$0.00 0 $700,000.00
15300 -Fire Protection $10,200.00
$0.00 0 $10,200.00
15001 -Process Piping $1,375,000.00
$0.00 0 $1,375,000.00
Divison 16 - Electrical $0.00 $0.00
16000 Electrical $1,445,000.00
$0.00 $1,445,000.00
$0.00 $0.00
CHANGE ORDERS
01001 $0.00 $0.00
01002 $0.00 $0.00
$9,194,600.00 $0.00 $216,990.45 $0.00 $216,990.45 2 $8,977,609.55
EJCDC No. C-620 (2002 Edition)
Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute.
Item Total Completed
and Stored to Date
(C + D + E)
Description This Period