Item 3.4 Well No 12 Project Pay Application 2
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier September 14, 2026
PRESENTER(s) REVIEWED BY: ITEM #:
Consent
AE2S Engineer Hanson
City Administrator/Finance Director Flaherty
3.4 – Pay Application for Well
12
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff are recommending City Council approval of Pay Application #2 to Traut Companies.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The amounts requested in Pay Application No. 2 are consistent with the progress of work completed to date. The
current request totals $176,795.00, reflecting 76.8% of the contract value completed or stored to date. The remaining
balance to finish, including retainage, is $145,798.35.
In accordance with Minnesota Statute, the City is withholding 5% retainage on completed work, which totals
$20,727.45 for this pay application.
During this period, no change orders were approved. Current changes represent a cumulative net change to a 0.00%
increase in overall project bid cost. A 5.0% contingency is included in the approved project budget and financing
package.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #2
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #2 in the amount of $176,795.00 to Traut Companies for work completed on the
Well 12 project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Drinking Water Utility Yes
Application #
Project:
Job Number:
Owner:
Address:
Engineer:
Address:
1.Original Contract Amount
2.Change Order Addition
3.Change Order Deduction
4.Revised Contract Amount
5.Value Completed to Date
6.Less 5 % Retainage
7.Subtotal
8.Less Amount Of Previous Pay Requests
9.Amount Due This Request
32640 County Road 133 - St. Joseph, MN 56374
320-251-5090
539,619.90$
414,549.00$
20,727.45$
393,821.55$
217,026.55$
176,795.00$
Representative of Traut Companies:Travis Traut
Engineer Project #P05409-2023-008
Billing Instructions:Email to Ryan
539,619.90$
Contact Name:Kurt Neidermeier
Contact Email:kneidermeier@otsegomn.gov
2 Application Date:8/31/2026
Otsego Well No. 12 Contract Date:6/9/2025
13400 90th Street NE
Contractors Application for Payment
I-16380
City of Otsego
612-220-0154
Ryan HansonAE2S
6901 E Fish Lake Rd, Suite 184
Maple Grove, MN 55369
Otsego, MN 55330
Ryan.Hanson@AE2S.com
Contact Phone #763-428-9215
Contact Name:
Contact Email:
Contact Phone #
No. Unit Unit Price Bid Qty Bid Amount Qty Price %COMP Qty Price Qty Price
1 LS 73,040.00 1 73,040.00 1 73040.00 100% 0.5 36520.00 0.5 36520.00
2 LF 6.00 420 2,520.00 400 2400.00 95% 400 2400.00 0.00
3 LF 380.00 150 57,000.00 145 55100.00 97% 145 55100.00 0.00
4 LF 220.00 160 35,200.00 206 45320.00 129% 206 45320.00 0.00
5 CY 719.00 5 3,595.00 6 4314.00 120% 6 4314.00 0.00
6 LF 210.00 275 57,750.00 302 63420.00 110% 302 63420.00 0.00
7 LS 1,500.00 1 1,500.00 1 1500.00 100% 1 1500.00 0.00
8 CuYd 925.00 15 13,875.00 19 17575.00 127% 19 17575.00 0.00
9 LS 14,920.00 1 14,920.00 1 14920.00 100% 0.00 1 14920.00
10 LB 90.00 350 31,500.00 468 42120.00 134% 0.00 468 42120.00
11 CuYd 165.00 100 16,500.00 170 28050.00 170% 0.00 170 28050.00
12 HR 540.00 80 43,200.00 77 41580.00 96% 0.00 77 41580.00
13 CuYd 50.00 100 5,000.00 170 8500.00 170% 0.00 170 8500.00
14 LS 9,250.00 1 9,250.00 0 0.00 0% 0.00 0.00
15 HR 295.00 48 14,160.00 0 0.00 0% 0.00 0.00
16 LS 5,730.00 1 5,730.00 0 0.00 0% 0.00 0.00
17 LS 2,000.00 1 2,000.00 0 0.00 0% 0.00 0.00
18 LS 2,100.00 1 2,100.00 0 0.00 0% 0.00 0.00
19 EA 2,300.00 1 2,300.00 1 2300.00 100% 1 2300.00 0.00
20 FT 9.00 500 4,500.00 0 0.00 0% 0.00 0.00
21 LS 6,410.00 1 6,410.00 1 6410.00 100% 0.00 1 6410.00
22 LS 8,000.00 1 8,000.00 1 8000.00 100% 0.00 1 8000.00
23 EA 92,510.00 1 92,510.00 0 0.00 0% 0.00 0.00
24 LS 5,000.00 1 5,000.00 0 0.00 0% 0.00 0.00
25 EA 600.00 4 2,400.00 0 0.00 0% 0.00 0.00
26 EA 17,240.00 1 17,240.00 0 0.00 0% 0.00 0.00
27 LF 94.00 50 4,700.00 0 0.00 0% 0.00 0.00
28 LB 76.15 26 1,979.90 0 0.00 0% 0.00 0.00
29 EA 5,740.00 1 5,740.00 0 0.00 0% 0.00 0.00
SUB:539,619.90$ SUB:$414,549.00 SUB:$228,449.00 SUB:$186,100.00
539,619.90$ 414549.00 228449.00 186100.00
TOTAL:539,619.90$ TOTAL:$414,549.00 TOTAL:$228,449.00 TOTAL:$186,100.00
Disposal of Rock/Sandstone
8" MJ Gate Valve
Job Number:I-16380
Site Restoration
Seismic Vibration Monitoring
18-inch Pitless Unit with 8" Adapter
Reinforced Concrete Pad
4-inch Diameter Bollards
Hydrant Assembly
Step-rate and 24-HR Test Pumping
Water Analysis
Additional Sand Tests
Well Video Survey
Geophysical Log
F.I.R. Temporary Discharge Piping
Grout Annular Space Between 18" and 24" Casings
F.I.R. Development Equipment
Blasting with Explosives
Rock/Sandstone Removal
Air Surging
Project:
Pay Applications
Otsego Well No. 12
Original Base Project Items
July August
Silt Fence
Mobilization/Demobilization/Sitework
Description
F.I.R. Test Pumping Equipment
Drill/Drive 24-Inch Casing
Drill Nominal 24-Inch Open Hole
Pearock Placement and Removal
Furnish & Install 18-Inch Casing
Plumbness and Alignment Test
Month--->
ESTIMATED BILLING TO DATE PAY APP 1 PAY APP 2
8-inch Ductile Iron Watermain Pipe
Ductile Iron Fittings
Project Totals
Original Contract Amount: