Item 3.6 Martin Farms Lift Station Pay Application 2
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier August 24, 2026
PRESENTER(s) REVIEWED BY: ITEM #:
Consent
AE2S Engineer Hanson
City Administrator/Finance Director Flaherty
3.6 – Pay Application for
Martin Farms Lift Station
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #2 to Pember Companies.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The amounts requested in Pay Application No. 2 are reflective of work completed onsite to date. The current request
totals $114,823.82, reflecting 46.2% of the contract value completed or stored to date.
In accordance with Minnesota Statute, the City is withholding 5% retainage on completed work, which totals
$19,516.53 for this pay application.
During this period, one (1) change order was processed in the amount of $10,417.56, including no change to contract
times, that was approved administratively on June 18, 2026. Current changes represent a cumulative net change of
1.86% increase in overall project bid cost. A 5.0% construction contingency is included in the approved project budget
and financing package.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #2
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #2 in the amount of $114,823.82 to Pember Companies for work completed on
the Martin Farms Lift Station (No. 4) Improvements project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601- Water Utility (10-12%)
Fund 602 – Sanitary Sewer Utility (88-90%)
Yes
Menomonie, WI 54751-5436N4449 469th StreetPEMBER COMPANIES, INC.PEMBER COMPANIES, INC.REQUEST FOR PAYMENT8/6/2026Invoice date: Period ending date:16151To:From:8/6/2026Draw:213400 90th Street NortheastOtsego, MN 55330Invoice:CITY OF OTSEGOProject: 26-0006-01 OTSEGO, MN-MARTIN FARMS LSREQUEST FOR PAYMENT:$486,318.01$252,857.53$19,516.53$387,197.88$853,999.36$15,574.36$838,425.00Less Previous Requests:Remaining Contract to Bill:Original Contract Amount:Net Change Orders:Revised Contract Amount:Contract Completed to Date:Date: ________________________________________By: __________________________________________My commission expires:Notary PublicSubscribed and sworn to before me this ______ day of _____________,__________CONTRACTOR:I hereby certify that the work performed and the materials supplied to date, as shown on the above represent the actual value of the accomplishment under the terms of theContract (and all authorized changes thereof) between the undersigned and the CITY OF OTSEGO relating to the above referenced project. I also certify that the contractor haspaid all amounts previously billed and paid by the owner.Current Request for Payment: $114,823.82State Of Wisconsin County Of DunnRetainage:PAYMENT RECOMMENDED:PAYMENT APPROVED :Engineer SignaturePrinted Name and TitleDate:Owner SignatureDate:Printed Name and TitleRYAN HANSON, PE8/19/2026
Detail Page 2 of 3 PagesInvoice:2Draw:AmountAmountCONTRACTEDUnit ofMeasureBidQuantityUnit PriceAmountCURRENTTOTAL TO DATEQuantity Quantity Units toFinishDescriptionItemIDREQUEST FOR PAYMENT DETAILProject: 26-0006-01 / OTSEGO, MN-MARTIN FARMS LS16151Period Ending Date:8/6/202620MOBILIZATION67,500.0033,750.00 0.500.50LS67,500.001.000.5033,750.0030SURVEYING6,500.006,500.001.00LS6,500.001.001.006,500.0040ELECTRICAL300,000.00150,000.00 0.500.50LS300,000.001.000.1442,180.0050ASPHALT & FINE GRADING21,000.001.00LS21,000.001.0060FENCE8,800.004,400.00 0.500.50LS8,800.001.000.504,400.0070REMOVALS11,500.005,750.00 0.500.50LS11,500.001.000.505,750.0080CONCRETE20,500.0020,500.001.00LS20,500.001.001.0020,500.0090BUILDING385,125.00158,510.70 0.590.41LS385,125.001.00100START-UP5,000.001.00LS5,000.001.00110RESTORATION & PUNCH LIST7,500.001.00LS7,500.001.00120BYPASSING5,000.001.00LS5,000.001.009910CO # 1 Generator Receptacle5,156.802,578.40 0.500.505,156.801.000.502,578.409911CO#2 Well 14 Conduits10,417.565,208.785,208.78120,867.18Totals853,999.36387,197.88
Detail Page 3 of 3 PagesInvoice:2Draw:AmountAmountCONTRACTEDUnit ofMeasureBidQuantityUnit PriceAmountCURRENTTOTAL TO DATEQuantity Quantity Units toFinishDescriptionItemIDREQUEST FOR PAYMENT DETAILProject: 26-0006-01 / OTSEGO, MN-MARTIN FARMS LS16151Period Ending Date:8/6/2026 CO CO Amount CO Item and Description1 CO # 15,156.802 CO#2 Well 14 Conduits 10,417.5615,574.36Total Change Order amount