Item 3.11 Firefighter Protective Equipment Accept Quotes and Authorize Procurement
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Fire Fire Chief McCoy August 24, 2026
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.11 – Accept Quotes
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommend the City Council accept the quotes for firefighter protective equipment.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Protecting firefighters with high-quality protective equipment is essential to doing their job. Each firefighter needs a
helmet, coat, pants, hood, gloves, and boots. Staff are recommending the following protective equipment after
considering warranty, ability to clean, availability, and cost. The items to be purchased are as follows:
Turnout Gear – The quote from Clarey’s Safety is $3,791 per set. Staff are recommending 40 sets, which provides two
sets for each full-time position and one set for each part-time position. This totals $151,640.
Firefighter Hoods – The quote from Clarey’s Safety is $171 per hood. Staff are recommending 60 hoods, which provides
two hoods for each firefighter position. This totals $10,260.
Helmets – The quote from Fire Safety USA, Inc. is $499.74 per helmet. Staff are recommending 30 helmets, which
provides a helmet for each firefighter position. Not included in the quote are shields and care kits for each helmet,
which brings the total price of the helmet set to $560 each. This totals $16,800.
Gloves – The quote from Great Plains Fire is $125 per set of gloves. Staff are recommending 60 sets of gloves, which
provides two sets of gloves for each firefighter position. This totals $7,500.
Boots – The quote from Great Plains Fire is $320 per set of boots. Staff are recommending 30 sets of boots, which
provides one set of boots for each firefighter position. This totals $9,600.
The quoted items for purchase have a total cost of $195,800. The Capital Improvement Plan included funding in the
amount of $1,369,512 for department tools and loose equipment, with $223,630 of that total amount allocated for
protective equipment.
SUPPORTING DOCUMENTS ATTACHED:
• Quotes
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quotes as outlined above and to authorize procurement of firefighter protective equipment in
the amount of $195,800.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 214 – Fire Reserve
Yes