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Item 3.3 Fire Station Facility Project Pay Application 16
Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Safety Interim Fire Chief Scott April 27, 2026 PRESENTER(s) REVIEWED BY: ITEM #: Consent Kraus-Anderson City Administrator/Finance Director Flaherty 3.3 – Pay Application for the Fire Station STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. Has proactively expanded infrastructure to responsibly provide core services. X Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommend City Council approval of Pay Application #16 for the Fire Station project. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The amounts requested for Pay Application #16 are consistent with the work progress to date, have been signed by each respective contractor, and reviewed and signed by the City’s Architectural and Construction Management consultants. There are thirteen (13) individual work scope requests included within Pay Application #16 for a total of $927,569.05: Quality Cleaning, Inc. $20,282.50 JRK Steel, Inc. $712.50 BCI Construction, Inc. $62,043.49 Roof Tech, Inc. $17,923.65 Carciofini Company $17,527.50 Contract Hardware Co., Inc. $81,414.05 Tim’s Construction Group, LLC $127,027.35 Sonus Interiors, Inc. $114,950.00 M.C.I., Inc. $14,356.41 Henkemeyer Coatings, Inc. $17,299.50 Woodside Industries, Inc. $77,772.26 Masters Plumbing Heating & Cooling LLC $225,335.40 Klein Electric, Inc. $150,924.44 In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed, which amounts to $621,292.97 at this time. SUPPORTING DOCUMENTS ATTACHED: • Pay Application #16 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve Pay Application #16 in the amount of $927,569.05 for work completed on the Fire Station project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 446 – Fire Station Facility Yes AIA® DOCUMENT G736 - 2009Project Application and Project Certificate for Payment, Construction Manager as Adviser EditionCity Of Otsego New Fire StationPROJECT:City Of Otsego APPLICATION NO: 1614499 75th St Ne New Fire StationPERIOD TO: 3/31/2026OWNEROtsego, MN 55330 Otsego, MNPROJECT NO: 2410290CONSTRUCTION MANAGERARCHITECTVIA CONSTRUCTIONAdam FlahertyMANAGER:Kraus-Anderson Construction Co. PROJECT APPLICATION FOR PAYMENTPROJECT CERTIFICATE FOR PAYMENTApplication is made for Payment, as shown below, in connection with the Project. AIADocument G737-2009, Summary of Contractors' Applications for Payment, is attached.1. TOTAL CONTRACT SUMS (Item A Totals)$14,018,369.002. TOTAL NET CHANGES BY CHANGES IN THE WORK (Item B Totals)$76,486.693. TOTAL CONTRACT SUM TO DATE (Item C Totals) $14,094,855.694. TOTAL COMPLETED & STORED TO DATE (Item F Totals)$12,425,859.295. RETAINAGE (Item H Totals)$621,292.97 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)$10,876,997.277. CURRENT PAYMENT DUE (Item J Totals)$927,569.05 TOTAL OF AMOUNTS CERTIFIED…………………….. $927,569.05The undersigned Construction Manager certifies that to the best of its knowledges, information CONSTRUCTION MANAGER: Kraus-Anderson Construction Companyand belief this Project Application for Payment is an accurate compilation of the Contractors'Applications for Payment, attached hereto. By: _______________________________________ Date: 04/09/26CONSTRUCTION MANAGER: Kraus-Anderson Construction CompanyBy:_________________________________________________________Date:04/09/26State of: MinnesotaCounty of: HennepinSubscribed and sworn to before me this 9th day of April, 2026ARCHITECT: Wold Architects & EngineersNotary Public: By: _______________________________________ Date: My Commission expires: January 31, 2029AIA DOCUMENT G736 - 2009 (formerly G722/CMa - 1992). COPYRIGHT © 1981,1992 and 2009 by The American Institute of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTO OWNER:ATTENTION: DISTRIBUTION TO:In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager certified to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Manager recommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment.In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager's recommendation, the Architect certifies to the Owner, that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set for in the attached Summary of Contractors' Applications for Payment.Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT AIA DOCUMENT G737 - 2009Summary of Contractors' Applications for Payment, Construction Manager as Adviser EditionAIA Document G732, Application and Certificate for Payment, hasAPPLICATION NO.:16been completed by each Contractor. The content of those G732APPLICATION DATE:3/31/2026forms is summarized belowPERIOD FROM:3/1/2026Otsego Fire StationPERIOD TO:3/31/2026PROJECT NOS.:2410290A B C D E F G H IJK LSTORED TOTALMATERIALS COMPLETED ANDCURRENTBALALANCE %ORIGINAL NET CHANGES IN CONTRACT SUM WORK IN PLACE (Not in D or I) STORED TO DATE RETAINAGE RETAINAGE PREVIOUSPAYMENTFINISH COMPL.DESCRIPTION OF WORK CONTRACTOR'S NAMECONTRACT SUM THE WORK TO DATE TO DATE(D + E) %AMOUNTPAYMENTS(F - H - I)(C - F) (F / C)WS-01J Final Cleaning Prime Solutions, LLC DBA Prime Construction Solutions $35,000.00 $0.00 $35,000.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$35,000.00 0%WS-03A Concrete & Masonry Package Voss Plumbing & Heating Of Paynesville, Inc $767,212.00 $12,762.21 $779,974.21 $736,124.21 $0.00 $736,124.21 5.00% $36,806.21 $699,318.00$0.00$43,850.00 94%WS-03B Precast Structural Concrete Molin Concrete Products Company $1,456,510.00 ($1,865.00) $1,454,645.00 $1,454,645.00 $0.00 $1,454,645.00 5.00% $72,732.25 $1,381,912.75$0.00$0.00 100%WS-03D Specially Finished Concrete Quality Cleaning Inc, DBA QC Companies $26,625.00 $0.00 $26,625.00 $26,625.00 $0.00 $26,625.00 5.00% $1,331.25 $5,011.25$20,282.50$0.00 100%WS-05A Structural Steel Material Only JRK Steel, Inc $575,531.00 ($5,439.00) $570,092.00 $560,842.00 $0.00 $560,842.00 5.00% $28,042.10 $532,087.40$712.50$9,250.00 98%WS-05B Structural Steel Erection Spartan Steel Erectors, Inc $150,000.00 $13,251.05 $163,251.05 $150,151.05 $0.00 $150,151.05 5.00% $7,507.55 $142,643.50$0.00$13,100.00 92%WS-06A/07F/09A Carpentry, Metal Panels, Drywall BCI Construction, Inc $1,030,000.00 $7,566.30 $1,037,566.30 $917,109.22 $0.00 $917,109.22 5.00% $45,855.46 $809,210.27$62,043.49$120,457.08 88%WS-07H Roofing Package Roof Tech, Inc $755,620.00 $22,020.51 $777,640.51 $775,283.51 $0.00 $775,283.51 5.00% $38,764.18 $718,595.68$17,923.65$2,357.00 100%WS-07K Joint Sealants Carciofini Company $41,900.00 $0.00 $41,900.00 $38,495.00 $0.00 $38,495.00 5.00% $1,924.75 $19,042.75$17,527.50$3,405.00 92%WS-08A Doors, Frames, and Hardware Contract Hardware Co., Inc $284,972.00 $9,860.00 $294,832.00 $254,246.00 $0.00 $254,246.00 5.00% $12,712.30 $160,119.65$81,414.05$40,586.00 86%WS-08D/08E Four Fold Doors/Sectional Overhead Door Crawford Door Sales Company Twin Cities, Inc $458,540.00 $0.00 $458,540.00 $448,540.00 $0.00 $448,540.00 5.00% $22,427.00 $426,113.00$0.00$10,000.00 98%WS-08F Exterior Glass & Glazing Northern Glass & Glazing $358,700.00 $0.00 $358,700.00 $339,370.00 $0.00 $339,370.00 5.00% $16,968.50 $322,401.50$0.00$19,330.00 95%WS-09B Tile Tim's Construction Group, LLC $140,000.00 $1,613.00 $141,613.00 $141,613.00 $0.00 $141,613.00 5.00% $7,080.65 $7,505.00$127,027.35$0.00 100%WS-09C Ceiling & Acoustical Treatment Sonus Interiors, Inc $148,000.00 $0.00 $148,000.00 $148,000.00 $0.00 $148,000.00 5.00% $7,400.00 $25,650.00$114,950.00$0.00 100%WS-09D Flooring Resilient & Carpet M.C.I., Inc, DBA Multiple Concepts Interiors $53,764.00 ($491.04) $53,272.96 $51,276.96 $0.00 $51,276.96 5.00% $2,563.85 $34,356.70$14,356.41$1,996.00 96%WS-09H Fluid Applied Flooring Grazzini Brothers & Company $29,700.00 $0.00 $29,700.00 $650.00 $0.00 $650.00 5.00% $32.50 $617.50$0.00$29,050.00 2%WS-09K Wall Covering & Painting Henkemeyer Coatins, Inc $124,210.00 $0.00 $124,210.00 $80,210.00 $0.00 $80,210.00 5.00% $4,010.50 $58,900.00$17,299.50$44,000.00 65%WS-12C Manufactured Casework Woodside Industries, Inc $272,575.00 $0.00 $272,575.00 $266,009.89 $0.00 $266,009.89 5.00% $13,300.50 $174,937.13$77,772.26$6,565.11 98%WS-21A Fire Supression Brothers Fires Protection Co. DBA Brothers Fire & Security $133,600.00 $0.00 $133,600.00 $132,640.00 $0.00 $132,640.00 5.00% $6,632.00 $126,008.00$0.00$960.00 99%WS-23B Combined Mechanical Masters Plumbing Heating & Cooling, LLC $3,135,000.00 $3,522.15 $3,138,522.15 $2,767,183.03 $0.00 $2,767,183.03 5.00% $138,359.15 $2,403,488.48$225,335.40$371,339.12 88%WS-26A Electrical Klein Electric, Inc $1,693,205.00 ($23,788.31) $1,669,416.69 $1,409,031.90 $0.00 $1,409,031.90 5.00% $70,451.59 $1,187,655.87$150,924.44$260,384.79 84%WS-31A Site Clearing & Earthwork Belair Builders, Inc. DBA Belair Sitework Services $1,429,318.00 $37,474.82 $1,466,792.82 $1,407,604.52 $0.00 $1,407,604.52 5.00% $70,380.23 $1,337,224.29$0.00$59,188.30 96%WS-32A Asphalt Paving Omann Contracting Companies, Inc $189,800.00 $0.00 $189,800.00 $102,395.00 $0.00 $102,395.00 5.00% $5,119.75 $97,275.25$0.00$87,405.00 54%WS-32B Concrete Paving Voss Plumbing & Heating Of Paynesville, Inc $340,687.00 $0.00 $340,687.00 $217,814.00 $0.00 $217,814.00 5.00% $10,890.70 $206,923.30$0.00$122,873.00 64%WS-32F Landscaping Grennscape Companies, Inc $387,900.00 $0.00 $387,900.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$387,900.00 0%$14,018,369.00 $76,486.69 $14,094,855.69 $12,425,859.29 $0.00 $12,425,859.29 5.00% $621,292.97 $10,876,997.27 $927,569.05 $1,668,996.40 88.2%AIA DOCUMENT G737 - 2009 (formlerly G723CMa - 1992) · Copyright ©1992 and 2009 by The Amiercan Institutue of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTOTALSDocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026Construction Manager:20,282.50WS 03-DCity of OtsegoDocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026712.5037,292.10532,799.90WS 05-ADocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT 503/2026Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Construction Manager:4/9/202662,043.49WS 06-AWS 07-FWS 09-ADocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Construction Manager:4/9/202617,923.6517,923.65MM41,121.1838,764.1838,764.18736,519.33WS 07-H7Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT 1,895.50724.750.0038,764.187Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026 17,527.50 WS 07-K Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/202681,414.05WS 08-ACity of OtsegoDocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D ��:J-lll\. Document G732 ™ -2019 Application and Certificate for Payment, Construction Manager as Adviser Edition TO OWNER:PROJECT:APPLICATION NO:1 DISTRIBUTION TO: PERIOD TO: FROM CONTRACTOR: VIA CONSTRUCTION CONTRACT DATE: OWNER CONSTRUCTION MANAGER ARCHITECT CONTRACTOR FIELD OTHER MANAGER: KRAUS-ANDERSON CONSTRUCTION PROJECT NOS: CONTRACT FOR: VIA ARCHITECT: Wold Architects & Engineers CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment. us shown below. i 11 connection 1vith the Contract. AIA Document G7Q.FM, Continuation Sheet. is attached. 1. ORIGINAL CONTRACT SUM. 2.NET CHANGES IN THE WORK .. 3. CONTRACT SUM TO DATE (Line I ± 1J ... . . . . 4. TOTAL COMPLETED AND STORED TO DATE fCo/1m111 (i 011 (i703J .... 5. RETAINAGE: a.5 ••ot Completed Work (C 0/1111111 D + E 011 G 703) S b. 0 •• of Stored Material (Coltm111 F 011 (j 703; s Total Rctuinagc (Lines 5a + 5b. or Total i11 Co/1111111 / 011 G703).. ... 6. TOTAL EARNED LESS RETAINAGE................. ...... .............. (l.ine -I 111 i1111 s Line 5 7iital} 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT ... (l.ine 6 ji·om prior Certijicnte) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (l.i11e 3 111 i11m l.i11e f,J SUMMARY Of CHANGES IN THE WORK Total chanites appro\'ed in pre,·ious months by Owner Total appnwed this month. including Constmction Chaniie Directi,·es TOTALS NET CIIANGES IN THE WORK ·······•····•····"·------- ....�.... ADDITIONS DEDUCTIONS s $ s $ S s s The undersigned Cont ractor certilies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Pa�·ment has been completed in accordance with the Contr;ict Documents, that all amounts ha,·e been paid b1· the Contractor for Work for which pre,·ious Certilicatcs for Payment were issued and paYments received from the Owner, and that current payment shown herein is now due . Subsc,i bed and sworn to before me this 7.J day of ·s 2. 0 2_3 Notary Public: M,· Commission expires: CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on ernluations of the Work and the data compris ing this application, the Construction Manager and Architect certifi, to the Owner that to the best of their knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance \I ith the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTlfIED AMOUNT CERTIFIED ................................... . ........ $ -------------(.�lfnch e.,1,/mll1tio11 if a,11ow11 cerr!fied di.ffi.irs /nm, rite n1110111lf applied Initial all.fig11res 011 !his App/icnlio11 mu/ 011 the C 011limwtio11 Sltt:1,1 that are changed to co11fom1 wilh lite a111011111 cerr/{ted; CONSTRUCTION MANAGER: Uate: By: _,.,. ........... -,....---------------------------------ARCHITECT: (/\'QT£: (f 111111!iple co!lfmclors are respo11siblefor pe,fommting portions of the Project, tltc Archilec1'.s C ertiflcatio11 is 1101 req11ired) By: ----------------------------------------------Date: -------------This Certificate is not negotiable. The AMOUNT CERT IFIED is payable only to the Contractor named herein. Issuance, pa�·ment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AtA Document G732 "" -2019. Copyright«:> 1992, 2009, and 2019 by The American Institute of Architects. All rights reserved. WARNING r, ·, AIA 0, ,r 11t .,, r otec d 1,y U S r opyri<JM L ,., a ,d Int , 11 !1011�1 r, ... ati0s. Un;101t 11 Pd ri:>p ocfuct101 ;.1r 1st1 butio11 , , th◄s AIA Doc 1 11 nt or �ny p, ti• n of ,t, ma, 1 es ult in '5e· re d ,. l c rnnin,11 pi 1,,ttie� ;)1 d Wt hf' pro�i•cu•ed tc the 111; � irnut 1 t 1t pn 1t 11ndPr t' , ,1w. This document was created on 06I01 /2022 14.51 ·24 under the terms or AIA Documents on Demand® Ord er No 2114329591 . and •s not for resale. This document •s li censed by The American lnst•tLte of Architects ror on e-time use only and may not be reJl(oduced prior to •ts completion City of Otsego13400 90th Street NEOtsego, MN 55330 City of Otsego New Fire Station 14499 75th Street NE Otsego, MN 55330 141,613.00 Tim's Construction Group11025 255th Ave NW Zimmerman MN 55398 9 B Tile 2/25/2025 24th February 2025 127,027.35 7,505.00 7,080.65 141,613.00 6 4/9/2026 127,027.35 7,080.65 140,000.00 1,613.00 134,532.35 7,080.65 MM WS 09-B Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026114,950.00WS 09-CCity of OtsegoDocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/202614,356.41WS 09-DDocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026WS 09-KDocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026 77,772.2677,772.26MM 19,865.61 252,709.39 13,500.50 13,500.50 266,009.89 WS 12-C Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026 | 2:15 PM CDT Changes to line items 1&2 were requested by the PM 63,140.62 7,707.85 121,662.90 7,707.85 81,865.54 98.00 79.00 2,000.00 2,000.00 6,565.11 6,083.15 385.39 13,300.50266,009.89 98.00 Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026225,335.40WS 23-BDocusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026 -23,788.31 1,669,416.69 330,836.38 WS 26-A Construction Manager: Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D 4/9/2026 | 2:15 PM CDT Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D Docusign Envelope ID: 763F0175-5A8C-463C-AF9C-ADE5F78B897D