Item 3.4 Wellhouse 4 Treatment Improvements Project Pay Application 17
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier March 9, 2026
PRESENTER(s) REVIEWED BY: ITEM #:
Consent
AE2S Engineer Hanson
City Administrator/Finance Director Flaherty
3.4 – Pay Application for
Wellhouse 4 Treatment
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #17 to Market & Johnson.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The amounts requested in Pay Application No. 17 are consistent with the progress of work completed to date. The
current request totals $583,963.91, reflecting 92.0% of the contract value completed or stored to date. The remaining
balance to finish, including retainage, is $1,002,099.09.
In accordance with Minnesota Statute, the City is withholding 5% retainage on completed work, which totals
$314,597.94 for this pay application.
During this period, five (5) change orders were processed in the amount of $12,378.37, including a 1-day contract
extension approved at the January 26 Council meeting. These changes represent a 0.18% increase over the original
contract amount and bring the cumulative net change to a 2.04% increase in overall project bid cost. A 5.0%
contingency is included in the approved project budget and financing package.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #17
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #17 in the amount of $583,963.91 to Market & Johnson for work completed on
the Wellhouse 4 Treatment Improvements project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Drinking Water Utility Yes
From
1.
2.
3.
4.
5.
a.X
b.X
c.
6.
7.
8.
9.
Contractor's Application for Payment
Application No.:17
3416
City of Otsego
Market & Johnson
AE2S
Otsego Wellhouse No. 4 Treatment Improvements
Owner's Project No.:
Engineer's Project No.:
Contractor's Project No.:
Application Period:
Contract:
Owner:
Contractor:
Engineer:
Project:
By:
Title:
Date:
By:
Title:
5,977,360.77$
Date:
Signature: Date:
Contractor's Certification
Balance to finish, including retainage (Line 3 - Line 4, plus 5c)
Approved by Owner
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been
applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by
prior Applications for Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this
Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and
encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such
liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not
defective.
Recommended by Engineer
2/1/2026 2/28/2026
Application Date:2/26/2026
Approved by Funding Agency
By:
Title:
Date:
By:
Title:
Date:
to
Original Contract Price
$ 6,291,958.71
1,002,099.09$
Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total)
Retainage
Work Completed
Stored Materials
Total Retainage (Line 5.a + Line 5.b)
Amount eligible to date (Line 4 - Line 5.c)
Less previous payments (Line 6 from prior application)
Amount due this application
314,597.94$
-$
583,963.91$
5%
5%
5,393,396.86$
6,840,000.00$
139,459.86$
6,979,459.86$
6,291,958.71$
P05409-2020-010
Current Contract Price (Line 1 + Line 2)
Contractor:
314,597.94$
Net change by Change Orders
All labor & materials to complete construction of expansion & treatment system improvements
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.
Progress Estimate - Lump Sum WorkB C D Materials Presently Total Completed Balance to FinishStored (not in C or D) and Stored to Date(B - F)(C + D + E)02 41 1930,853.00 30,853.00 30,853.00 100% - 03 20 0167,068.00 67,068.00 67,068.00 100% - 03 20 0293,399.00 93,399.00 93,399.00 100% - 03 30 001,092,954.00 1,090,726.84 2,227.16 1,092,954.00 100% - 04 20 00144,000.00 144,000.00 144,000.00 100% - 05 10 0117,075.00 17,075.00 17,075.00 100% - 05 10 027,400.00 7,400.00 7,400.00 100% - 06 10 0063,733.00 63,733.00 63,733.00 100% - 07 10 007,000.00 7,000.00 7,000.00 100% - 07 21 0013,999.00 13,999.00 13,999.00 100% - 07 27 006,200.00 6,200.00 6,200.00 100% - 07 30 00132,100.00 132,100.00 132,100.00 100% - 07 46 009,056.00 - - 9,056.00 07 50 0053,200.00 53,200.00 53,200.00 100% - 07 90 008,808.00 - - 8,808.00 08 10 00105,354.00 102,298.44 102,298.44 97% 3,055.56 09 21 1637,802.00 37,802.00 37,802.00 100% - 09 67 0024,780.00 - 9,792.00 9,792.00 40% 14,988.00 09 90 00108,300.00 34,873.00 24,571.00 59,444.00 55% 48,856.00 10 14 003,172.00 - - 3,172.00 10 40 001,327.00 - - 1,327.00 21 00 005,000.00 - - 5,000.00 22 00 0022 00 0018,250.00 18,250.00 18,250.00 100% - 22 00 005,850.00 5,850.00 5,850.00 100% - 22 00 0027,350.00 2,870.00 4,230.00 7,100.00 26% 20,250.00 22 00 0022,815.00 4,830.00 1,185.00 6,015.00 26% 16,800.00 22 00 0022,485.00 7,950.00 895.00 8,845.00 39% 13,640.00 23 00 0023 00 00187,650.00 103,385.00 76,325.00 179,710.00 96% 7,940.00 23 00 0025,255.00 2,340.00 4,280.00 6,620.00 26% 18,635.00 26 00 0026 00 0082,000.00 50,500.00 15,000.00 65,500.00 80% 16,500.00 26 00 00120,750.00 53,300.00 67,450.00 120,750.00 100% - 26 00 0011,040.00 11,040.00 11,040.00 100% - 26 00 00126,000.00 118,000.00 118,000.00 94% 8,000.00 26 00 0089,700.00 89,700.00 89,700.00 100% - 26 00 0018,500.00 2,500.00 6,000.00 8,500.00 46% 10,000.00 26 00 0036,000.00 7,000.00 16,000.00 23,000.00 64% 13,000.00 26 00 0055,400.00 2,600.00 29,000.00 31,600.00 57% 23,800.00 26 00 00165,000.00 31,300.00 60,000.00 91,300.00 55% 73,700.00 26 00 0057,510.00 8,000.00 28,000.00 36,000.00 63% 21,510.00 26 00 0040,000.00 40,000.00 40,000.00 100% - 26 00 0015,000.00 11,500.00 11,500.00 77% 3,500.00 26 00 003,000.00 - - 3,000.00 26 00 001,100.00 - - 1,100.00 28 00 0070,000.00 - - 70,000.00 Project: Otsego Wellhouse No. 4 Water Treatment ImprovementsSpecification Section No.DescriptionScheduled Value ($)From Previous Application (C+D)Application Period: 2/1/2026 - 2/28/2026Spare PartsStart-upO&MsSingles and Roofing TilesInsulationStructural Steel InstallApplication Number:17Application Date: 2/25/2026This PeriodDoors Frames & HardwarePlumbing Above Grade Material Concrete Reinforcing MaterialGypsum Board AssembliesFluid Applied FlooringSidingAir BarriersMembrane RoofingSelective DemolitionConcrete Reinforcing LaborCast In Place ConcreteUnit MasonryControls and Motor Controls Wiring LaborControls and Motor Controls Wiring MaterialElectronic Safety and Security AllowanceWork Completed E FAGear and Controls SubmittalsBranch Power and lighting WiringBuilding WorksPainting & CoatingSignageSafety SpecialtiesFire ProtectionElectricalPower Distrubution Wiring LaborPower Distrubution Wiring MaterialPlumbing Below Grade Labor Dampproofing and WaterproofingJoint SealantsGeneral Electrical ConditionsPower Distribution GearLighting FixturesGenerator EquipmentControl Station and InstrumentationStructural Steel SupplyContractor's ApplicationPlumbingHVACHVAC Material HVAC LaborPlumbing Below Grade Material Plumbing Above Grade LaborPlumbing & Hydronic Pipe Insulation Material and LaborG% (F / B)
31 00 0031 00 0053,800.00 53,800.00 53,800.00 100% - 31 00 0030,000.00 30,000.00 30,000.00 100% - 31 00 0010,000.00 10,000.00 10,000.00 100% - 31 00 00294,000.00 265,400.00 265,400.00 90% 28,600.00 31 00 00175,000.00 175,000.00 175,000.00 100% - 32 12 1624,010.00 6,962.90 6,962.90 29% 17,047.10 32 16 0035,922.00 30,533.70 30,533.70 85% 5,388.30 40 10 0040 10 00423,595.00 338,213.90 85,381.00 423,594.90 100% 0.10 40 10 00188,720.00 77,367.00 92,280.00 169,647.00 90% 19,073.00 40 10 0065,275.00 65,275.00 65,275.00 100% - 40 10 0012,450.00 - 6,870.00 6,870.00 55% 5,580.00 40 10 004,850.00 - 2,230.00 2,230.00 46% 2,620.00 40 10 008,350.00 - - 8,350.00 40 10 0014,875.00 - 4,934.00 4,934.00 33% 9,941.00 43 00 0043 25 00 67,109.00 67,109.00 67,109.00 100% - 43 32 76 150,325.00 150,325.00 150,325.00 100% - 46 33 2059,056.25 59,056.25 59,056.25 100% - 46 33 4075,162.50 75,162.50 75,162.50 100% - 46 33 8085,900.00 85,900.00 85,900.00 100% - 46 61 2137,581.25 37,581.25 37,581.25 100% - 46 61 21859,000.00 773,100.00 773,100.00 90% 85,900.00 91 10 006,937.00 6,937.00 6,937.00 100% - 91 20 0031,545.00 31,545.00 31,545.00 100% - 91 30 0046,000.00 46,000.00 46,000.00 100% - 91 40 0040,000.00 9,515.06 9,515.06 24% 30,484.94 91 50 00787,278.00 676,894.70 63,146.62 740,041.32 94% 47,236.68 91 60 0020,024.00 15,010.80 3,845.00 18,855.80 94% 1,168.20 98 00 01 40,872.65 40,872.65 40,872.65 100% 0.00 98 00 02 6,090.13 - - 6,090.13 98 00 03 6,546.03 6,546.03 6,546.03 100% - 98 00 04 (4,802.27) (4,802.27) (4,802.27) 100% - 98 00 05 (5,086.14) (5,086.14) (5,086.14) 100% - 98 00 06 41,262.85 38,200.00 38,200.00 93% 3,062.85 98 00 07 (917.68) (917.68) (917.68) 100% - 98 00 08 26,783.27 26,783.27 26,783.27 100% - 98 00 09 (9,788.08) (9,788.08) (9,788.08) 100% - 98 00 10 (5,266.14) (5,266.14) (5,266.14) 100% - 98 00 11 3,982.69 3,982.69 3,982.69 100% - 98 00 12 2,359.56 2,359.56 2,359.56 100% - 98 00 13 2,312.56 2,312.56 2,312.56 100% - 98 00 14 18,914.39 18,914.39 18,914.39 100% - 98 00 15 3,817.67 3,817.67 3,817.67 100% - 98 00 16 3,432.64 3,432.64 3,432.64 100% 3,432.64 98 00 17 2,183.57 2,183.57 2,183.57 100% 3,432.64 98 00 18 (937.85) (937.85) (937.85) 100% 2,183.57 98 00 19 4,978.72 4,978.72 4,978.72 100% (937.85) 98 00 20 2,721.29 1,400.00 1,400.00 51% 4,978.72 - 2,721.29 6,979,459.86 5,654,719.85 637,238.86 - 6,291,958.71 90% 687,501.15 COR#021 RFP #14, RFI #28 Roofing HardwareProcess Pipe Chemical Pipe Labor Liquid Chemical Storage Tanks and ScalesMobilizationEarthworkProcess PipingCOR#014R1 Reusing Existing SSMH 103COR#016 Filter-to-Waste Valve RemovalCOR#013R1 Modifications to Aubmersible Pumps & AccessoriesProcess Pipe Chemical Pipe MaterialEarthwork UtilitiesProcess Pipe Support MaterialCOR#010 Addition of a Lintel at Door 110 COR#007 Upsizing Blower Pipe Intake from 4" to 6" PipingCOR#015R1 Floor Assembly and Roof Layout ModificationsTotalsCOR#008 - RFP#05 - Modifications to Valves and PipingSite ConcreteChlorine Gas Feed Equipment Builders Risk InsuranceProcess Pipe Material Process Pipe Labor and Misc.Pressure Filter Airwash BlowerPressure FiltersCOR#023 Masonry Wall Height DiscrepancyCOR#024 Additional Layer of 2x12 Blocking at Top of CMUCOR#025 Concrete Section Removal from BWT Sump PitsCOR#026 Excavation Vapor Barrier an Insulation per Response to RFI #42COR#027 Additional Fluid Applied Flooring ScopeCOR#012 - Backwash Tank Water Stop Removal per RFI #19COR#011R1 Flowable Fill Below South Addition FootingsDemoliton Erosion Control Chemical Feed System AccessoriesSubmersible Liquid PumpsWater and Wastewater EquipmentProcess ValvesCOR#009 - RFP#08 - Grout Sloping at Reclaim TankCOR#002 - RFQ#02 - Abandoned Sanitary Fill and PlugCOR#003 - Add Temporary Overland Bypass Piping for Utility Work. COR#001R1 - Modify the Distribution Piping and add a 12” Watermain ConnectionContractors InsuranceBuilding PermitGeneral ConditionsCold Weather ProtectionPerformance and Payment BondsChemical Feed System PumpsCOR#005R1 - RFQ#03 - Switching to Chemical Feed PumpsProcess Pipe Support LaborAsphalt Paving