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Item 3.7 Approval of a Fleet Vehicle Purchase Zero Turn Mower Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Parks and Recreation Parks and Recreation Director Jacobs January 26, 2026 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty 3.7 – Fleet Procurement STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. X Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff is recommending the City Council approve a fleet vehicle purchase. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The 2026 Capital Improvement Plan (CIP) includes the replacement of PW55 a 2016 John Deere Zero Turn Mower. The mower is used daily during the summer for trim mowing and plays a critical role in maintaining parks, athletic complexes, trails, and other City facilities. Staff obtained state contract quoted pricing from Minnesota Equipment, Inc. in the amount of $13,748.96. This amount is within the approved 2026 CIP budget of $14,598. The Utility Department needs a mower for use at one of the wastewater facilities and has agreed to purchase the 2016 mower for $3,500, which is equivalent to the trade-in value provided by the dealer. The Public Works Subcommittee reviewed this request at its January 21, 2026, meeting and recommends consideration of approval by the City Council. SUPPORTING DOCUMENTS ATTACHED: • Quote – Minnesota Equipment, Inc. POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to accept the quote and authorize purchase of a 2026 Z-930M Zero Turn Mower from Minnesota Equipment, Inc. in the amount of $13,748.96, and to authorize sale of the 2016 Mower to the Sanitary Sewer Utility for $3,500. BUDGET INFORMATION FUNDING: BUDGETED: Fund 206 – Capital Equipment Revolving Yes Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID Sold to street address Ship to street address (no PO box) Bill to contact name and phone number Bill to address Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate) Membership number if required by the contract Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively “Deere”) and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. For any questions, please contact: SHANE FISHER Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 Cell Phone: 763-204-1171 Email: shanefisher@mnequip.com ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513-2789 US FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: SHANE FISHER Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 Prepared For CITY OF OTSEGO 13400 90TH ST NE OTSEGO, MN 553307259 (763) 441-4414 NJACOBS@OTSEGOMN.GOV Prepared By SHANE FISHER Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-204-1171 shanefisher@mnequip.com Quote Id 1469764 Creation Date 07-Jan-2026 Expiration Date 06-Feb-2026 Rogers Salesperson : X ___________________Accepted By : X ___________________ ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513-2789 US FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: SHANE FISHER Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 Prepared For CITY OF OTSEGO 13400 90TH ST NE OTSEGO, MN 553307259 (763) 441-4414 NJACOBS@OTSEGOMN.GOV Prepared By SHANE FISHER Minnesota Equipment, Inc. 13725 Main Street Rogers, MN 55374 763-204-1171 shanefisher@mnequip.com Quote Id 1469764 Creation Date 07-Jan-2026 Expiration Date 06-Feb-2026 Quote Summary Equipment Summary Suggested List Selling Price QTY In Group Extended Z930M ZTrak 60" MULCH ON DEMAND DECK $17,831.92 $13,748.96 1 $13,748.96 Contract: Sourcewell Grounds Maint 112624-DAC (PG NB CG 70) Price Effective Date: 06-Jan-2026 Equipment Total $13,748.96 Quote Summary Total Selling Price $13,748.96 Sub-total $13,748.96 Balance Due $13,748.96 Selling Equipment Quote #1469764 Customer CITY OF OTSEGO Z930M ZTrak 60" MULCH ON DEMAND DECK Hours - - - Serial Number - - - Stock Number - - - Contract Sourcewell Grounds Maint 112624-DAC (PG NB CG 70) Price Effective Date 06-Jan-2026 PUK Parent Serial # QTY In Group : 1 Suggested List $17,831.92 Selling Price $13,748.96 Discount Amount ($4,106.83) Equipment Summary Code Description Qty List Price Discount %Discount $Adjusted Selling Price 216ETC Z930M ZTrak 1 $14,609.00 23.0%($3,360.07)$11,248.93 Base / Options Code Description Qty List Price Discount %Discount $Adjusted Selling Price 001A United States /Canada 1 $0.00 23.0%$0.00 $0.00 1505 60 In. Mulch On Demand Mower Deck 1 $1,100.00 23.0%($253.00)$847.00 2093 Fully Adjustable Suspension Seat with Armrests (24" High Back) 1 $595.00 23.0%($136.85)$458.15 1040 24x12N12 Michelin X Tweel Turf for 54 In. and 60 In. Decks 1 $1,448.00 23.0%($333.04)$1,114.96 Total Base / Options $17,752.00 ($4,082.96)$13,669.04 Dealer Attachments Code Description Qty List Price Discount %Discount $Adjusted Selling Price BUC11624 Arm rest kit- Padded (Set of 2)1 $103.79 23.0%($23.87)$79.92 Total Dealer Attachments $103.79 ($23.87)$79.92 Selling Price Subtotal $13,748.96 Total Selling Price $17,831.92 ($4,106.83)$13,748.96 Whether you’re running a farm, managing a business, or maintaining your property, John Deere Financial is here to support you. With decades of experience and deep knowledge of John Deere equipment, we offer flexible financing solutions tailored to your needs, your goals, and your budget. 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