Item 3.6 Authorize Full Time Employment Status to Utility Office Coordinator and Communications Specialist
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Human Resources Utility Manager Neidermeier
Assistant City Administrator/Human Resources Hille
December 8, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.6 - FTE Status Change Request
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
X Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
X Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommend the City Council approve position status for two part-time positions be authorized full-time.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
City staff are recommending the City Council approve two positions from a part-time equivalent (0.8 FTE) to full-time.
The 2026 Utility Budget includes expanding Office Coordinator hours from benefited 32 to 40 hours per week with
alignment of operations hours Monday through Thursday 7-4 and Fridays 7-11. This timing allows for Friday
availability, expanded customer interactions, regulatory compliance timing, record documentation protocols, meter
replacement activities and software implementations.
The Office Coordinator, which has been occupied by Linda Canton, has elevated City and Department activities
supporting customer services, regulatory programs and office services.
The 2026 General Fund Budget includes the transition of the Communications Specialist role to full-time status.
Currently the position, occupied by Heidi Carey, has been 32 hours per week. The new schedule would align with City
Hall hours, Monday through Thursday 8-5 and Fridays 8-12. Staff have seen the need for additional hours based on
events, increased communication needs, internal production of the City newsletter, and growing cross department
collaboration.
SUPPORTING DOCUMENTS ATTACHED:
• None
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to authorize the positions of Utility Office Coordinator and Communications Specialist to an employment
status of full-time effective January 1, 2026.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility (75%)
Fund 602 – Sanitary Sewer Utility (25%)
General Fund – Communications Department (41850)
Yes (2026)