Item 3.5 Wellhouse 4 Treatment Improvements Project Pay Application 14
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier December 8, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent
AE2S Engineer Hanson
City Administrator/Finance Director Flaherty
3.5 – Pay Application for
Wellhouse 4 Treatment
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #14 to Market & Johnson.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The amounts requested in Pay Application No. 14 are consistent with the progress of work completed to date. The
current request totals $286,418.25, reflecting 55.9% of the contract value completed or stored to date. The remaining
balance to finish, including retainage, is $3,288,914.98.
In accordance with Minnesota Statute, the City is withholding 5% retainage on completed work, which totals
$191,318.46 for this pay application.
During this period, six (6) change orders were processed in the amount of $20,383.86, including a 2-day contract
extension approved at the October 27 Council meeting, as well as two (2) additional change orders totaling
$22,732.06 approved at the November 24 Council meeting. These changes represent a 0.63% increase over the
original contract amount and bring the cumulative net change to a 1.86% increase in overall project bid cost. A 5.0%
contingency is included in the approved project budget and financing package.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #14
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #14 in the amount of $286,418.25 to Market & Johnson for work completed on
the Wellhouse 4 Treatment Improvements project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Drinking Water Utility
Yes
From
1.
2.
3.
4.
5.
a.X
b.X
c.
6.
7.
8.
9.
83,965.57$
6,923,965.57$
3,826,369.05$
P05409-2020-010
Current Contract Price (Line 1 + Line 2)
Contractor:
191,318.46$
Net change by Change Orders
All labor & materials to complete construction of expansion & treatment system improvements
to
Original Contract Price
$ 3,671,001.55
3,288,914.98$
$ 155,367.50
Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total)
Retainage
Work Completed
Stored Materials
Total Retainage (Line 5.a + Line 5.b)
Amount eligible to date (Line 4 - Line 5.c)
Less previous payments (Line 6 from prior application)
Amount due this application
183,550.08$
7,768.38$
286,418.25$
5%
5%
3,348,632.34$
6,840,000.00$
11/1/2025 11/25/2025
Application Date:11/25/2025
Approved by Funding Agency
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
3,635,050.59$
Date:
Signature: Date:
Contractor's Certification
Balance to finish, including retainage (Line 3 - Line 4, plus 5c)
Approved by Owner
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been
applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by
prior Applications for Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this
Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and
encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such
liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not
defective.
Recommended by Engineer
Contractor's Application for Payment
Application No.:14
3416
City of Otsego
Market & Johnson
AE2S
Otsego Wellhouse No. 4 Treatment Improvements
Owner's Project No.:
Engineer's Project No.:
Contractor's Project No.:
Application Period:
Contract:
Owner:
Contractor:
Engineer:
Project:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.
Market & Johnson, Inc.
11/26/2025
RYAN HANSON, PE
PROJECT ENGINEER
12/3/2025
Progress Estimate - Lump Sum WorkB C D Materials Presently Total Completed Balance to FinishStored (not in C or D) and Stored to Date(B - F)(C + D + E) 02 41 1930,853.00 3,088.30 27,764.70 30,853.00 100% - 03 20 0167,068.00 65,726.64 65,726.64 98% 1,341.36 03 20 0293,399.00 93,399.00 93,399.00 100% - 03 30 001,092,954.00 1,005,517.68 43,718.16 1,049,235.84 96% 43,718.16 04 20 00144,000.00 64,800.00 60,480.00 125,280.00 87% 18,720.00 05 10 0117,075.00 683.00 16,392.00 17,075.00 100% - 05 10 027,400.00 7,400.00 7,400.00 100% - 06 10 0063,733.00 12,109.27 12,109.27 19% 51,623.73 07 10 007,000.00 5,250.00 1,750.00 7,000.00 100% - 07 21 0013,999.00 5,879.58 2,939.79 8,819.37 63% 5,179.63 07 27 006,200.00 - - 6,200.00 07 30 00132,100.00 - - 132,100.00 07 46 009,056.00 - - 9,056.00 07 50 0053,200.00 - 10,036.00 15,500.00 25,536.00 48% 27,664.00 07 90 008,808.00 - - 8,808.00 08 10 00105,354.00 71,276.94 19,327.50 90,604.44 86% 14,749.56 09 21 1637,802.00 - - 37,802.00 09 67 0024,780.00 - - 24,780.00 09 90 00108,300.00 - - 108,300.00 10 14 003,172.00 - - 3,172.00 10 40 001,327.00 - - 1,327.00 21 00 005,000.00 - - 5,000.00 22 00 00 22 00 0018,250.00 4,927.50 4,927.50 27% 13,322.50 22 00 005,850.00 1,872.00 1,872.00 32% 3,978.00 22 00 0027,350.00 - - 27,350.00 22 00 0022,815.00 - - 22,815.00 22 00 0022,485.00 - - 22,485.00 23 00 00 23 00 00187,650.00 - - 187,650.00 23 00 0025,255.00 - - 25,255.00 26 00 00 26 00 0082,000.00 10,500.00 10,500.00 13% 71,500.00 26 00 00120,750.00 - - 120,750.00 26 00 0011,040.00 - 11,040.00 11,040.00 100% - 26 00 00126,000.00 - 98,000.00 98,000.00 78% 28,000.00 26 00 0089,700.00 - - 89,700.00 26 00 0018,500.00 - - 18,500.00 26 00 0036,000.00 - - 36,000.00 26 00 0055,400.00 - - 55,400.00 26 00 00165,000.00 - - 165,000.00 26 00 0057,510.00 - - 57,510.00 26 00 0040,000.00 40,000.00 40,000.00 100% - 26 00 0015,000.00 - 11,500.00 11,500.00 77% 3,500.00 26 00 003,000.00 - - 3,000.00 26 00 001,100.00 - - 1,100.00 28 00 0070,000.00 - - 70,000.00 Spare PartsStart-upO&MsElectronic Safety and Security AllowanceContractor's ApplicationPlumbingHVACHVAC Material HVAC LaborPlumbing Below Grade Material Plumbing Above Grade LaborPlumbing & Hydronic Pipe Insulation Material and LaborGeneral Electrical ConditionsPower Distribution GearLighting FixturesGenerator EquipmentControl Station and InstrumentationG% (F / B) Work Completed E FAGear and Controls SubmittalsBranch Power and lighting WiringBuilding WorksPainting & CoatingSignageSafety SpecialtiesFire ProtectionElectricalPower Distrubution Wiring LaborPower Distrubution Wiring MaterialControls and Motor Controls Wiring LaborControls and Motor Controls Wiring MaterialApplication Number:13Application Date: 10/24/2025This PeriodDoors Frames & HardwarePlumbing Above Grade Material Concrete Reinforcing MaterialGypsum Board AssembliesFluid Applied FlooringSidingAir BarriersMembrane RoofingSelective DemolitionConcrete Reinforcing LaborCast In Place ConcreteUnit MasonryPlumbing Below Grade Labor Dampproofing and WaterproofingJoint SealantsSingles and Roofing TilesInsulationStructural Steel InstallStructural Steel SupplyProject: Otsego Wellhouse No. 4 Water Treatment ImprovementsSpecification Section No.DescriptionScheduled Value ($)From Previous Application (C+D)Application Period: 10/01/2025-010/24/2025
31 00 00 31 00 0053,800.00 53,800.00 53,800.00 100% - 31 00 0030,000.00 30,000.00 30,000.00 100% - 31 00 0010,000.00 10,000.00 10,000.00 100% - 31 00 00294,000.00 265,400.00 265,400.00 90% 28,600.00 31 00 00175,000.00 157,500.00 17,500.00 175,000.00 100% - 32 12 1624,010.00 6,962.90 6,962.90 29% 17,047.10 32 16 0035,922.00 - 30,533.70 30,533.70 85% 5,388.30 40 10 00 40 10 00423,595.00 177,909.90 177,909.90 42% 245,685.10 40 10 00188,720.00 18,872.00 18,872.00 10% 169,848.00 40 10 0065,275.00 - - 65,275.00 40 10 0012,450.00 - - 12,450.00 40 10 004,850.00 - - 4,850.00 40 10 008,350.00 - - 8,350.00 40 10 0014,875.00 - - 14,875.00 43 00 00 43 25 00 67,109.00 - - 67,109.00 43 32 76 150,325.00 - - 150,325.00 46 33 2059,056.25 - - 59,056.25 46 33 4075,162.50 - - 75,162.50 46 33 8085,900.00 42,950.00 42,950.00 50% 42,950.00 46 61 2137,581.25 - 37,581.25 37,581.25 100% - 46 61 21859,000.00 515,400.00 515,400.00 60% 343,600.00 91 10 006,937.00 6,937.00 6,937.00 100% - 91 20 0031,545.00 31,545.00 31,545.00 100% - 91 30 0046,000.00 46,000.00 46,000.00 100% - 91 40 0040,000.00 9,515.06 9,515.06 24% 30,484.94 91 50 00787,278.00 518,668.20 48,792.50 567,460.70 72% 219,817.30 91 60 0020,024.00 - 4,004.80 4,004.80 20% 16,019.20 98 00 01 40,872.65 40,872.65 40,872.65 100% 0.00 98 00 02 6,090.13 - - 6,090.13 98 00 03 6,546.03 6,546.03 6,546.03 100% - 98 00 04 (4,802.27) - - (4,802.27) 98 00 05 (5,086.14) - - (5,086.14) 98 00 06 41,262.85 38,200.00 38,200.00 93% 3,062.85 99 00 07 (917.68) - - (917.68) 6,923,965.57 3,369,508.65 301,492.90 155,367.50 3,826,369.05 55% 3,097,596.52 COR#012 - Backwash Tank Water Stop Removal per RFI #19Demoliton Erosion Control Chemical Feed System AccessoriesSubmersible Liquid PumpsWater and Wastewater EquipmentProcess ValvesCOR#009 - RFP#08 - Grout Sloping at Reclaim TankCOR#002 - RFQ#02 - Abandoned Sanitary Fill and PlugCOR#003 - Add Temporary Overland Bypass Piping for Utility Work. COR#001R1 - Modify the Distribution Piping and add a 12” Watermain ConnectionContractors InsuranceBuilding PermitGeneral ConditionsCold Weather ProtectionPerformance and Payment BondsChemical Feed System PumpsEarthwork UtilitiesProcess Pipe Support MaterialProcess Pipe Support LaborProcess Pipe Chemical Pipe MaterialProcess Pipe Chemical Pipe Labor Liquid Chemical Storage Tanks and ScalesMobilizationEarthworkProcess PipingAsphalt PavingTotalsCOR#008 - RFP#05 - Modifications to Valves and PipingSite ConcreteChlorine Gas Feed Equipment Builders Risk InsuranceProcess Pipe Material Process Pipe Labor and Misc.Pressure Filter Airwash BlowerPressure FiltersCOR#005R1 - RFQ#03 - Switching to Chemical Feed Pumps