Item 3.5 Carricks Landing Park Project Change Order 3 and Pay Application 5 Final
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner November 24, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.5 – Pay Application for
Carrick’s Landing Park
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff recommends City Council approval of Pay Application #5 (Final) to Vada Contracting, LLC.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The amount requested for Final Pay Application #5 is consistent with all work required by contract being completed and
includes payment for retainage and additional work added in Change Order #3. All final documents required for final
payment have been received.
Change Order #3 is for drain tile in the filtration pond, including core drilling and grouting the existing catch basin, and
installing 85 LF of PVC drain tile with a cleanout per plan.
SUPPORTING DOCUMENTS ATTACHED:
• Change Order #3
• Pay Application #5 (Final)
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Change Order #3 and Pay Application #5 (Final) in the amount of $11,658.17 to Vada Contracting,
LLC for work completed on the Carrick Landing Improvements project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 203 – Park Development Yes
Change Order No. 3
Page 1 of 1
Project Location Carrick Landing, Otsego, MN
Local Agency City of Otsego
Contractor Vada Contracting, LLC
Total Change Order Amount +$7,000.00
Item No. 1
This item is to add payment for draintile in filtration pond, including core drilling and grouting the existing
catch basin, and installing 85 LF of PVC draintile with a cleanout per plan.
Estimate Of Cost: (Include any increases or decreases in contract items, any negotiated or force account items.)
Item
No.Description Unit Unit Price + or –
Quantity
+ or –
Amount $
1 DRAINTILE IN FILTRATION POND LS $7,000.00 1 +$7,000.00
Net Change this Change Order +$7,000.00
Due to this change, the contract time: (check one)
( x ) Is NOT changed ( ) May be revised as provided in MnDOT Specification 1806
( ) Is Increased by _____ Working Days
( ) Is Decreased by _____ Working Days
( ) Is Increased by _____ Calendar Days
( ) Is Decreased by _____ Calendar Days
Approved by Project Engineer: _______________________________ Date: _____________
Print Name: ________________________________________
Approved by Contractor: ___________________________________ Date: _____________
Print Name: _______________________________________
10/23/2025
Ronald J. Wagner
10/23/2025
Aaron Haho
Contractor's Application for Payment No.
To (Owner):Application Application Date:
Period:
Project:From (Contractor):Via (Engineer):
Application For Payment
Change Order Summary
1. ORIGINAL CONTRACT PRICE............................................$
Number 2. Net change by Change Orders...................................................$
1 3. Current Contract Price (Line 1 ± 2).........................................$
2 4. TOTAL COMPLETED AND STORED TO DATE $
3 5. RETAINAGE:$
a.0%X Work Completed.....................$
b.0%X Stored Material........................$
c.Total Retainage (Line 5.a + Line 5.b)...........................$
6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5.c).............$
7. LESS PREVIOUS PAYMENTS...............................................$
8. AMOUNT DUE THIS APPLICATION...................................$
Contractor's Certification ENGINEER: HAKANSON ANDERSON
Certification: We recommend payment for work and quantites shown.
Date
OWNER: CITY OF OTSEGO
Contractor Signature
By:Date:Date
(Engineer)
(Owner)
TOTALS $24,775.00 $0.00 $11,658.17NET CHANGE BY $24,775.00CHANGE ORDERS
$472,816.96
$461,158.79
$0.00
$0.00
$0.00
Approved Change Orders $458,702.01
Additions Deductions $24,775.00
$8,100.00 $483,477.01
$9,675 $472,816.96
$7,000
5 - Final
City of Otsego Through October 21, 2025 October 27, 2025
Carrick Landing Improvements Hakanson AndersonVada Contracting, LLC
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied
on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior
Applications for Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this
Application for Payment, will pass to Owner at time of payment free and clear of all Liens, security interests, and
encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such Liens,
security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not
defective.
Page 1 OT729.05_PE
10/23/2025
10/23/2025
PAY ESTIMATE #5 - Final
City of Otsego
Carrick Landing Improvements
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
1 MOBILIZATION 1 LS 27,000.00$ 27,000.00$ 1 27,000.00$
2 COMMON EXCAVATION 1 LS 21,025.00$ 21,025.00$ 1 21,025.00$
3 GEOTEXTILE WEED BARRIER FABRIC 237 SY 2.00$ 474.00$ 237 474.00$
4 PARKING LOT STRIPING 1 LS 1,250.00$ 1,250.00$ 1 1,250.00$
5 SILT FENCE TYPE; MS 264 LF 6.00$ 1,584.00$ 264 1,584.00$
6 FLOTATION SILT CURTAIN TYPE MOVING WATER 77 LF 30.00$ 2,310.00$ 77 2,310.00$
7 BITUMINOUS PARKING LOT REMOVAL 24 SY 22.00$ 536.80$ 24.4 536.80$
8 BITUMINOUS SAWCUT FULL DEPTH 66 LF 9.75$ 643.50$ 66 643.50$
9 RECLAIM BITUMINOUS TRAIL 505 SY 3.89$ 1,964.45$ 505 1,964.45$
10 RECLAIM SALVAGE AGGREGATE TRAIL REMOVAL 505 SY 4.80$ 2,424.00$ 505 2,424.00$
11 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) (3") (INCLUDES PARKING LOT PA 87 TON 202.00$ 17,574.00$ 89.46 18,070.92$
12 AGGREGATE BASE CLASS 5 (7") SIDEWALK 182 TON 55.40$ 10,104.96$ 185.59 10,281.69$
13 AGGREGATE BASE CLASS 5 (1') TRAILER PAD 23 TON 55.40$ 1,274.20$ 36.66 2,030.96$
14 TOPSOIL TRAIL SHOULDER (3")15 CY 86.00$ 1,290.00$ 40.97 3,523.42$
15 B618 CURB AND GUTTER REMOVAL 44 LF 6.75$ 297.00$ 44 297.00$
16 B612 CONCRETE CURB AND GUTTER 44 LF 70.25$ 3,091.00$ 44 3,091.00$
17 CONCRETE STEPS - SHELTER 24 SF 75.00$ 1,800.00$ 24 1,800.00$
18 CONCRETE STEPS - BOAT LAUNCH 353 SF 40.00$ 14,120.00$ 353 14,120.00$
19 BOAT RAMP PRECAST 128 SF 66.00$ 8,448.00$ 128 8,448.00$
20 CONCRETE GRADE BEAM AT SHELTER 52 LF 185.00$ 9,620.00$ 52 9,620.00$
21 6" CONCRETE SIDEWALK 2,638 SF 14.50$ 38,251.00$ 2,638 38,251.00$
22 STEP HANDRAIL 6 LF 585.00$ 3,510.00$ 6 3,510.00$
23 6FT BOARDWALK ON SPREADERS 50 LF 300.00$ 15,000.00$ 50 15,000.00$
24 WOOD DECK AND RAILING 400 SF 80.00$ 32,000.00$ 400 32,000.00$
25 LIMESTONE BENCH 2 EA 1,750.00$ 3,500.00$ 2 3,500.00$
26 PREFAB SHELTER AND FTG 1 LS 95,000.00$ 95,000.00$ 1 95,000.00$
27 PICNIC TABLE 3 EA 2,560.00$ 7,680.00$ 3 7,680.00$
28 PICNIC TABLE - ADA 1 EA 3,100.00$ 3,100.00$ 1 3,100.00$
29 BENCH 1 EA 2,800.00$ 2,800.00$ 1 2,800.00$
30 BIKE RACK 3 EA 575.00$ 1,725.00$ 3 1,725.00$
31 BOLLARD 4 EA 1,250.00$ 5,000.00$ 4 5,000.00$
32 PORTABLE TOILET FENCING 30 LF 650.00$ 19,500.00$ 0 -$
Base Bid - Carrick Landing
Page 1 OT729.05_PE
PAY ESTIMATE #5 - Final
City of Otsego
Carrick Landing Improvements
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
33 SOLAR LIGHTING AND FTG 3 EACH 5,500.00$ 16,500.00$ 3 16,500.00$
34 ADA RAMP 2 EACH 1,650.00$ 3,300.00$ 2 3,300.00$
35 ADA SIGNAGE 1 LS 650.00$ 650.00$ 1 650.00$
36 CONSTRUCTION ENTRANCE (CLASS 5 RAMP OVER CURB (INCIDENTAL))1 EACH 1,500.00$ 1,500.00$ 1 1,500.00$
37 DEWATERING - BOTTOM OF STAIRS IF NECESSARY 1 LS 5,000.00$ 5,000.00$ 1 5,000.00$
38 HYDRAULIC STABILIZED FIBER MATRIX 1 LS 8,250.00$ 8,250.00$ 1 8,250.00$
39 BLANKET - CAT III 220 SY 6.00$ 1,320.00$ 220 1,320.00$
40 RESTORATION (INCLUDES BOTH SEEDING TYPES)1 LS 11,500.00$ 11,500.00$ 1 11,500.00$
41 RAIN GUARDIAN TURRET 1 EACH 5,000.00$ 5,000.00$ 2 10,000.00$
406,916.91$ 396,080.74$
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
42 CATTAIL REMOVAL IN RAINGARDEN 1 LS 5,250.00$ 5,250.00$ 1 5,250.00$
43 IMPORT AND PLACE 3" FILTER TOPSOIL BORROW 45 CY 68.00$ 3,060.00$ 47.59 3,236.12$
44 DECIDUOUS TREE 2.0 CAL B&B 16 EA 797.00$ 12,752.00$ 16 12,752.00$
45 DECIDUOUS SHRUB #5 CONT 187 EA 103.50$ 19,354.50$ 187 19,354.50$
46 PERENNIAL 1 GALLON CONT 134 EA 29.90$ 4,006.60$ 134 4,006.60$
47 4" HARDWOOD MULCH 4,908 SF 1.50$ 7,362.00$ 4,908 7,362.00$
51,785.10$ 51,961.22$
Base Bid - Carrick Landing
Total BID SCHEDULE "A" Base Bid
Alternate Bid - Plantings
Total BID SCHEDULE "B" Alternate Bid
Page 2 OT729.05_PE
PAY ESTIMATE #5 - Final
City of Otsego
Carrick Landing Improvements
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
CO Change Order No. 1 - Tree Removals 1 EA 8,100.00$ 1 8,100.00$
CO Change Order No. 2 - Planting Installation 1 EA 9,675.00$ 1 9,675.00$
CO Change Order No. 3 - Draintile in Filtration Pond 1 LS 7,000.00$ 1 7,000.00$
-$ 24,775.00$
$406,916.91 $396,080.74
$51,785.10 $51,961.22
Change Orders No. 1, 2 & 3 $24,775.00
$458,702.01 $472,816.96
Total BID SCHEDULE "B" Alternate Bid
Base Bid
Alternate Bid
TOTAL
Change Orders No. 1 & 2
Page 3 OT729.05_PE