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Item 3.4 Cold Storage Facility Project Pay Application 6 Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works Street Operations Manager Lamson November 24, 2025 PRESENTER(s) REVIEWED BY: ITEM #: Consent Kraus-Anderson City Administrator/Finance Director Flaherty 3.4 – Pay Application for the Cold Storage Facility STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff are recommending City Council approval of Pay Application #6 for the Cold Storage Facility Project. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The amounts requested for Pay Application #6 are consistent with the work progress to date, have been signed by each respective contractor, and reviewed and signed by the City’s Architectural and Construction Management consultants. There are five individual contractors included within Pay Application #6 for a total of $52,670.86: Prime Solutions, LLC $4,275.00 Lester Buildings, LLC $27,118.50 St. Cloud Refrigeration, Inc. $512.88 Electrical Production Services, Inc. $10,941.61 Rachel Contracting, LLC $9,822.87 In accordance with Minnesota Statute, the City is withholding retainage of work completed, which amounts to $9,300.25 at this time. SUPPORTING DOCUMENTS ATTACHED: • Pay Application #6 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve Pay Application #6 in the amount of $52,670.86 for work completed on the Cold Storage Facility Project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 414 – Capital Improvement Revolving Yes AIA® DOCUMENT G736 - 2009Project Application and Project Certificate for Payment, Construction Manager as Adviser EditionCity of Otsego Cold Storage BuildingPROJECT:City of OtsegoAPPLICATION NO: 613400 90th St Ne Cold Sotrage BuildingPERIOD TO: 10/31/2025OWNEROtsego, MN 55330 Otsego, MNPROJECT NO: 2510113-01CONSTRUCTION MANAGERARCHITECTVIA CONSTRUCTIONAdam FlahertyMANAGER:Kraus-Anderson Construction Co. PROJECT APPLICATION FOR PAYMENTPROJECT CERTIFICATE FOR PAYMENTApplication is made for Payment, as shown below, in connection with the Project. AIADocument G737-2009, Summary of Contractors' Applications for Payment, is attached.1. TOTAL CONTRACT SUMS (Item A Totals)$1,026,977.002. TOTAL NET CHANGES BY CHANGES IN THE WORK (Item B Totals)($22,175.62)3. TOTAL CONTRACT SUM TO DATE (Item C Totals) $1,004,801.384. TOTAL COMPLETED & STORED TO DATE (Item F Totals)$980,866.255. RETAINAGE (Item H Totals)$9,300.25 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)$918,895.147. CURRENT PAYMENT DUE (Item J Totals)$52,670.86 TOTAL OF AMOUNTS CERTIFIED…………………….. $52,670.86The undersigned Construction Manager certifies that to the best of its knowledges, information CONSTRUCTION MANAGER: Kraus-Anderson Construction Companyand belief this Project Application for Payment is an accurate compilation of the Contractors'Applications for Payment, attached hereto. By: _______________________________________ Date: 11/10/25CONSTRUCTION MANAGER: Kraus-Anderson Construction CompanyBy:_________________________________________________________Date:11/10/25State of: MinnesotaCounty of: HennepinSubscribed and sworn to before me this 10th day of November, 2025ARCHITECT: Wold Architects & EngineersNotary Public: By: _______________________________________ Date: My Commission expires: January 31, 2029AIA DOCUMENT G736 - 2009 (formerly G722/CMa - 1992). COPYRIGHT © 1981,1992 and 2009 by The American Institute of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTO OWNER:ATTENTION: DISTRIBUTION TO:In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager certified to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Manager recommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment.In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager's recommendation, the Architect certifies to the Owner, that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set for in the attached Summary of Contractors' Applications for Payment.Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D911/11/2025 | 8:44 AM CST AIA DOCUMENT G737 - 2009Summary of Contractors' Applications for Payment, Construction Manager as Adviser EditionAIA Document G732, Application and Certificate for Payment, hasAPPLICATION NO.:6been completed by each Contractor. The content of those G732APPLICATION DATE:10/31/2025forms is summarized belowPERIOD FROM:10/1/2025City of Otsego Cold Sotrage Building PERIOD TO:10/31/2025PROJECT NOS.:A B C D E F G H IJK LSTORED TOTALMATERIALS COMPLETED ANDCURRENTBALALANCE %ORIGINAL NET CHANGES IN CONTRACT SUM WORK IN PLACE (Not in D or I) STORED TO DATE RETAINAGE RETAINAGE PREVIOUSPAYMENTFINISH COMPL.DESCRIPTION OF WORK CONTRACTOR'S NAMECONTRACT SUM THE WORK TO DATE TO DATE(D + E) %AMOUNTPAYMENTS(F - H - I)(C - F) (F / C)WS-01J Final Cleaning Prime Solutions LLC DBA Prime Construction Solutions $4,500.00 $0.00 $4,500.00 $4,500.00 $0.00 $4,500.00 5.00% $225.00 $0.00$4,275.00$0.00 100%WS-08E Overhead Sectional Doors Yale Mechanical LLC $39,736.00 $1,888.00 $41,624.00 $41,624.00 $0.00 $41,624.00 5.00% $2,081.20 $39,542.80$0.00$0.00 100%WS-13G Post Framed Wood Building Lester Buildings, LLC $489,973.00 $34,379.30 $524,352.30 $524,352.30 $0.00 $524,352.30 0.00% $0.00 $497,233.80$27,118.50$0.00 100%WS-23B Combined Mechanical St. Cloud Refrigeration, Inc $79,570.00 $0.00 $79,570.00 $55,634.87 $0.00 $55,634.87 5.00% $2,781.74 $52,340.25$512.88$23,935.13 70%WS-26A Electrical Electrical Production Services, Inc $106,698.00 ($22,451.74) $84,246.26 $84,246.26 $0.00 $84,246.26 5.00% $4,212.31 $69,092.34$10,941.61$0.00 100%WS-31A Site Clearing & Earthwork Rachel Contracting, LLC $306,500.00 ($35,991.18) $270,508.82 $270,508.82 $0.00 $270,508.82 0.00% $0.00 $260,685.95$9,822.87$0.00 100%$1,026,977.00 ($22,175.62) $1,004,801.38 $980,866.25 $0.00 $980,866.25 5.00% $9,300.25 $918,895.14 $52,670.86 $23,935.13 97.6%AIA DOCUMENT G737 - 2009 (formlerly G723CMa - 1992) · Copyright ©1992 and 2009 by The Amiercan Institutue of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTOTALSDocusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D9 Amount to be paid is on the next pageWS 01-JDocusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D9 11/10/20254,275.00Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D911/11/2025 | 8:44 AM CST CONTINUATION SHEET AIA DOCUMENT G703 (Instructions on reverse side)PAGE 2 OF 2 PAGES AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, APPLICATION NO.:1 containing CONTRACTOR'S SIGNED Certification is attached.APPLICATION DATE:10/21/2025 In tabulations below, amounts are stated to the nearest dollar.PERIOD TO:10/31/2025 Use Column 1 on Contracts where variable retainage for line items may apply. PROJECT NO.:2510113 A B C D E F G H I WORK COMPLETED TOTAL DESCRIPTION OF WORK SCHEDULED VALUE FROM PREVIOUS APPLICATIONS (D + E) THIS PERIOD MATERIALS PRESENTLY STORED (NOT IN D OR E) COMPLETED AND STORED TO DATE (D + E + F) % (G / C) BALANCE TO FINISH (C - G) RETAINAGE 5% 1 Base Bid $4,051.22 $4,051.22 $4,051.22 100%$202.56 2 P&P Bond $150.00 $150.00 $150.00 100%$7.50 3 Tax $298.78 $298.78 $298.78 100%$14.94 4,500.00 4,500.00 4,500.00 225.00 Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D9 APPLICATION AND CERTIFICATION FOR PAYMENT TO OWNER City of Otsego 13400 90tlr Otsego, MN 55330 FROM CONTRACTOR: Lester Buildings LLC P O Box 64768 St Paul, MN 55164-0768 CONTRACT FOR: Post Frame Consruction CONTRACTOR'S APPLICATION FOR PAYMENT Applìcation is made f'or payrnent, âs shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. AIA DOCUMENT G7O2 PROJECT: City of Otsego Cold Storage APPLICATION NO: 5 13400 90th St NE Otsego, MN 55330 VIA Conscruction K¡aus-Anderson Manager: PERIOD TO: l0/30t2025 VIA ARCHITECT: Wold Architects And Engineers PROJECT NOS: I 633870 CONTRACT DATE: 4tt7/2025 PAGE ONE OF TWO PAGES Distribution to: OWNER ARCHITECT CONTRACTOR " I ', ,r:489,973.00 34,379.30 524,352.30 524.352.30 $ $ s $ The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and beliefthe Work covered by this Application for Pa).rynent has been compìeted in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates lor Palment were issued and palments received from the Owner, and that curr€nt pa)rynent shown herein is now due. CONTRACTOR: Date: I. ORIGINAL CONTRACT SUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line 1 +2) 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5, RETAINAGE: a. % of Completed Work $ (ColumnD+EonG703) b. 0 % of Stored Materìal $ -_^-. (Lolumn h on U/UJ) Total Retainage (Lines 5a + 5b or Total in Column I ofG703) 6. TOTAL EARNED LESS RETAJNAGE (Line 4 Less Line 5 Total) 7, LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) 8, CURRENT PAYMENT DUE 9, BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) ÀBy: $0.00 State Su "'"1'!ååd&",","Tlif,ii.+ +9 County of: \¡l"tEtf'åi aavot Qç,lg@_r1 de'rêð>5 Notaru Public: My Cámmission expires:-þ1S¡ur$ J f , 497,233.80 DbDUC I IONS $0.00 $0.00 $0.00 $34,379.30 ADIJI I IONS $3 2.068.66 $2.3 10.64 $34.379.30 (.HAN(ìE ()RDER St]MMARY Total changes approved in previous months by Owner Total approved this Month TOTALS NET CHANGES by Change Order FOR P In accordance with the Contract Documents, based on on-site observations and the data comprising the application, the Architect certifies to the Owne¡ that to the best of the Architect's knowledge, infomation and belief the Work has progressed as indicated, the quality of the Work is in acco¡dance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ARCHITECT: By,Date: This Certificate is not negotiable. The AMOLTNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance ofpayment ârc without prejudice to any rights ofthe Owner or Contractor under this Contract. g $ $ $ $ $ AIADOCUI,lENTGTO2 APPLICAIIONANDCÊRTIFICAÍIONFORPAYI\,4ENT 1992EDITION'AIA@.@1992 IHE AMERICAN INSTITUTE OF ARCHITECTS, I735 NEW YORK AVÉ., N.W., WASHINGTON, DC 20006-5292 X ËÈ dó.o qtfû Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee. By,Date: Construction Manager: 11/10/2025 27,118.50 27,118.50 MM 0.00 0.00 0.00 524,352.30 WS 13-G Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D9 11/11/2025 | 8:44 AM CST CONTINUATION SHEET AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certification is attached. ln tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. AIA DOCUMENT G7O3 APPLICATION NO: APPLICATION DATE: PERIOD TO: ARCHITECT'S PROJECT NO: #633870 PAGE 2OF2PAGES 5 10114125 10130125 RT IAINAGE (lF vARTABLE RATE) $280.00 $869.75 $462.50 $16,275.10 $3,1 84.85 $ 1 34.70 $2,991.75 $300.00 $69'1 .20 $980.35 $0.00 $47.42 $26,217.62 H BALANCE TO FINISH (c-G) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 o/o (G+C) 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% TOTAL COMPLETED AND STORED TO DATE (D+E+F) $5,600.00 $17,39s.00 $9,250.00 $325,502.00 $63,697.00 $2,694.00 $59,835.00 $6,000.00 $13,824.00 $19,607.00 ($1,362.34) $2,310.64 $524,352.30 F MATERIALS PRESENTLY STORED (NOï rN DORE) $0.00 E WORK COMPLETED THIS PERIOD $0.00 $o.oo $0.00 $0.00 $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 ($1,362.34) $2,310.64 $948.30 D FROM PRTVIOUS APPLICATION (D+E) $5,600.00 $ 17,395.00 $9,250.00 $325,502.00 $63,697.00 $2,694.00 $59,835.00 $6,000.00 $13,824.00 $19,607.00 $523,404.00 C SCHII]ULItJ VALUE $5,600.00 $ 17,39s.00 $9,250.00 $325,502.00 $63,697.00 $2,694.00 $59,835.00 $6,000.00 $13,824.00 $19,607.00 ($1,362.34) $2,310.64 $524,352.30 B DESCRIPTION OF WORK Bond Design Shop Drawings Complete Material Pacakge Steel & Trim Lumber & Trusses Doors Exterior Shell & Ceiling of building, Labor Foundation install Labor Framing of Building Labor Steel & Trim lnstall Labor Ceiling Steel Liner Labor Gutters Material & Labor lnterior liner Steel & Trims Labor Steel Labor Trim Labor Door lnstall Labor Allowance PCO#4 Draft Stops PCO#5 lnsulation &Vapor co#2 Pco 003 & 013 co#3 Pco 15,16 & 17 GRAND TOTALS A ITEM NO. 1 2 3 4 o 7 I 10 11 AIA DOCUMENT G7O3 . CONTINUATION SHEET FOR G7O2 ' 1992 EDITION ' AIA@ ' O 1992 IHË AI\¡ERÍCAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHING]-ON, D.C. 20OO6-5232 G703-1992 Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D9 11/10/2025512.88WS 23-BDocusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D911/11/2025 | 8:44 AM CST Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D9 11/10/202510,941.61WS 26-A4,212.314,212.3180,033.95MM10,941.614,212.31Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D911/11/2025 | 8:44 AM CST Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D9 510/2025City of Otsego270,508.820.000.00260,685.959,822.87MM11/10/20259,822.87WS 31-ADocusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D911/11/2025 | 8:44 AM CST 73,123.809,416.004,212.0027,800.00111,450.007,140.00274,406.26-3,897.44510/2025Docusign Envelope ID: 2EA55944-EEF5-486A-BDEB-E88AAA5137D9