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Item 3.4 Cold Storage Facility Project Pay Application 5 Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works Street Operations Manager Lamson October 27, 2025 PRESENTER(s) REVIEWED BY: ITEM #: Consent Kraus-Anderson City Administrator/Finance Director Flaherty 3.4 – Pay Application for the Cold Storage Facility STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff are recommending City Council approval of Pay Application #5 for the Cold Storage Facility Project. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The amounts requested for Pay Application #5 are consistent with the work progress to date, have been signed by each respective contractor, and reviewed and signed by the City’s Architectural and Construction Management consultants. There are five individual contractors included within Pay Application #5 for a total of $380,379.50: Yale Mechanical, LLC $39,542.80 Lester Buildings, LLC $92,429.24 St. Cloud Refrigeration, Inc. $49,680.25 Electrical Production Services, Inc. $35,604.84 Rachel Contracting, LLC $163,122.37 In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed, which amounts to $48,362.90 at this time. SUPPORTING DOCUMENTS ATTACHED: • Pay Application #5 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve Pay Application #5 in the amount of $380,379.50 for work completed on the Cold Storage Facility Project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 414 – Capital Improvement Revolving Yes AIA® DOCUMENT G736 - 2009Project Application and Project Certificate for Payment, Construction Manager as Adviser EditionCity of Otsego Cold Storage BuildingPROJECT:City of OtsegoAPPLICATION NO: 513400 90th St Ne Cold Sotrage BuildingPERIOD TO: 9/30/2025OWNEROtsego, MN 55330 Otsego, MNPROJECT NO: 2510113-01CONSTRUCTION MANAGERARCHITECTVIA CONSTRUCTIONAdam FlahertyMANAGER:Kraus-Anderson Construction Co. PROJECT APPLICATION FOR PAYMENTPROJECT CERTIFICATE FOR PAYMENTApplication is made for Payment, as shown below, in connection with the Project. AIADocument G737-2009, Summary of Contractors' Applications for Payment, is attached.1. TOTAL CONTRACT SUMS (Item A Totals)$1,026,977.002. TOTAL NET CHANGES BY CHANGES IN THE WORK (Item B Totals)($9,226.48)3. TOTAL CONTRACT SUM TO DATE (Item C Totals) $1,017,750.524. TOTAL COMPLETED & STORED TO DATE (Item F Totals)$967,258.045. RETAINAGE (Item H Totals)$48,362.90 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)$538,515.647. CURRENT PAYMENT DUE (Item J Totals)$380,379.50 TOTAL OF AMOUNTS CERTIFIED…………………….. $380,379.50The undersigned Construction Manager certifies that to the best of its knowledges, information CONSTRUCTION MANAGER: Kraus-Anderson Construction Companyand belief this Project Application for Payment is an accurate compilation of the Contractors'Applications for Payment, attached hereto. By: _______________________________________ Date: 10/10/25CONSTRUCTION MANAGER: Kraus-Anderson Construction CompanyBy:_________________________________________________________Date:10/10/25State of: MinnesotaCounty of: HennepinSubscribed and sworn to before me this 10th day of October, 2025ARCHITECT: Wold Architects & EngineersNotary Public: By: _______________________________________ Date: My Commission expires: January 31, 2029AIA DOCUMENT G736 - 2009 (formerly G722/CMa - 1992). COPYRIGHT © 1981,1992 and 2009 by The American Institute of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTO OWNER:ATTENTION: DISTRIBUTION TO:In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager certified to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Manager recommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment.In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager's recommendation, the Architect certifies to the Owner, that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set for in the attached Summary of Contractors' Applications for Payment.Docusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D950910/13/2025 | 9:03 AM CDT AIA DOCUMENT G737 - 2009Summary of Contractors' Applications for Payment, Construction Manager as Adviser EditionAIA Document G732, Application and Certificate for Payment, hasAPPLICATION NO.:5been completed by each Contractor. The content of those G732APPLICATION DATE:9/30/2025forms is summarized belowPERIOD FROM:9/1/2025City of Otsego Cold Sotrage Building PERIOD TO:9/30/2025PROJECT NOS.:A B C D E F G H IJK LSTORED TOTALMATERIALS COMPLETED ANDCURRENTBALALANCE %ORIGINAL NET CHANGES IN CONTRACT SUM WORK IN PLACE (Not in D or I) STORED TO DATE RETAINAGE RETAINAGE PREVIOUSPAYMENTFINISH COMPL.DESCRIPTION OF WORK CONTRACTOR'S NAMECONTRACT SUM THE WORK TO DATE TO DATE(D + E) %AMOUNTPAYMENTS(F - H - I)(C - F) (F / C)WS-01J Final Cleaning Prime Solutions LLC DBA Prime Construction Solutions $4,500.00 $0.00 $4,500.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$4,500.00 0%WS-08E Overhead Sectional Doors Yale Mechanical LLC $39,736.00 $1,888.00 $41,624.00 $41,624.00 $0.00 $41,624.00 5.00% $2,081.20 $0.00$39,542.80$0.00 100%WS-13G Post Framed Wood Building Lester Buildings, LLC $489,973.00 $33,431.00 $523,404.00 $523,404.00 $0.00 $523,404.00 5.00% $26,170.20 $404,804.56$92,429.24$0.00 100%WS-23B Combined Mechanical St. Cloud Refrigeration, Inc $79,570.00 $0.00 $79,570.00 $55,095.00 $0.00 $55,095.00 5.00% $2,754.75 $2,660.00$49,680.25$24,475.00 69%WS-26A Electrical Electrical Production Services, Inc $106,698.00 ($22,451.74) $84,246.26 $72,728.78 $0.00 $72,728.78 5.00% $3,636.44 $33,487.50$35,604.84$11,517.48 86%WS-31A Site Clearing & Earthwork Rachel Contracting, LLC $306,500.00 ($22,093.74) $284,406.26 $274,406.26 $0.00 $274,406.26 5.00% $13,720.31 $97,563.58$163,122.37$10,000.00 96%$1,026,977.00 ($9,226.48) $1,017,750.52 $967,258.04 $0.00 $967,258.04 5.00% $48,362.90 $538,515.64 $380,379.50 $50,492.48 95.0%AIA DOCUMENT G737 - 2009 (formlerly G723CMa - 1992) · Copyright ©1992 and 2009 by The Amiercan Institutue of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTOTALSDocusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D9509 10/10/2025 Construction Manager:39,542.80 WS 08-E City of Otsego Docusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D9509 10/13/2025 | 9:03 AM CDT Docusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D9509 APPLICATION AND CERTIFICATION FOR PAYMENT City of Otsego I 3400 90th Otsego, MN 55330 TO OWNER FROM CONT'RACTOR: Lester Buildings LLC P O Box 64768 St Paul, MN 55164-0768 CONTRACT FOR: Post Frame Consruction CONTRACTOR'S APPLICATION FOR PAYMENT Application is made forpaynent, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, js attached. I, ORIGINAL CONTRACT SUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line I + 2) 4. TOTAL CO\4PLETED & STORED TO DATE (Column G on G703) 5. RETAINAGE: a. 5 ?å olCompleted Work S -(('olun-ñîlEon G7o3) b. 0 7n Ql'St0red Mateñal $ --- ^(((rlurn I on U/{ìJ) Total Retainage (Lines 5a + 5ir or Total in Column I olG703) 6. TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) 7. I-ESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 tiorn prior Certifìcate) 8. CURRENI PAYMEN T DUE 9, B,\LAN(ìE I'O FINISH, INCLUDINC RETAINAGE (Line 3 less Line 6) s26.170.20 $0.00 AIA DOCUMENT G7O2 PROiECT: City of Otsego Cold Storage APPLICATION NO: 13400 90th St NE Otsego, MN 55330 VIA Conscruction Kraus-Anderson Manager: PERIOD TO VIA ARCHITECT: Wold Architects And Engineers PROJECT NOS: CONTRACT DATE: PAGE ONE OF TWO PAGES Distribution to: OWNER ARCHITECT CONTRACTOR9/3012025 633870 4tr'7/202s The undersigned Contractor certitìes that to the best ofthe Cont¡actor's knowledge, information and beliefthe Work covered by this Application for Payrnent has been completed in acco¡dance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Palment were issued and palments received from the Owner, and that current pa).rynent shown herein is now due. CONTRACTOR: 489.973.00 33,431.00 523,404.00 523.404.00 $ $ $ $ Date:I 2 Minnesota In accordance wilh the Contract Documents, based on on-site observations and the data comprising the application, the Architect certifies 1o the Owner that to the best of the Architect's knowledge, infbrmation and beliefthe Work has progressed as indicated, the quality ofthe Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED ARCHITECT: By, This Certifìcate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, palment and acceptance ofpalment are without prejudice to any rights of the Owner o¡ Contractor under this Contract. 8^--By: Subscribed and swom to bef'ore me tnis ?âV'd.Notaru Public: My cåmmission expires: }'g.4.r 3t, A.O}B County of: il*i'drr Si bt¿¿,ù;'ç*';;7 )od{ s 26,170.20 s------- 497 23180 $ 404,804.56q. o) ^)a )4 ---- nnon $ DEDUC I'IONS $0.00 $0.00 $0.00 $33,43 1.00 ADDITIONS $33.43 1.00 $0.00 $33,431.00 CHANGE ORDER SUMMARY Total changes approved in previous months by Owner Total app¡oved this Month TOTALS NET CHANGES by Change Order Date: AIAOOCUI.4ENTGTC2 APPLICATIONANDCERTIF|CATIONFORPAYMENT l992EDITION AIA@ @'19S2 THE A[¡ERICAN INSTIÍUIE OF ARCHITECTS, 1735 NEW YORK AVE., N,W', WASHINGTON, DC 20006'5292 X -Ë arr ac-oÊcI t:'G Users may o6tain validätion of this documeñt by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee' By,Date: Construction Manager: 10/10/2025 92,429.24 WS 13-G Docusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D9509 10/13/2025 | 9:03 AM CDT CONTINUATION SHEET AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signerd certification is attached. In tabulations below. amounts are stated to the nearest dollar Use Column I on (lontracts where var¡able retainage for line items may apply AIA DOCUMENT G7O3 APPLICATION NO: APPLICAÏION DATE: PERIOD TO: 9/30025 ARCHITECT'S PROJECT NO: #633870 PAGE 2OF2PAGES 4 0st23t25 RE ìAINAGE (IF VARIABLE RATE) $280,00 $869.75 $462.50 $ 16,275.10 $3,1 84.85 $134.70 $2,991.75 $300.00 $691.20 $980.35 $26,170.20 H tsALANCL TO FINISH (c-G) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 \, (G+C) 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.000/o 100.00% 100.00% 100.00% 100.00% IO IAL COMPLETED AND STORED TO DATE (D+E+F) $5,600.00 $ 17,395.00 $9,250.00 $325,502.00 $63,697.00 $2,694.00 $59,835.00 $6,000.00 $ 13,824.00 $19,607.00 $523,404.00 F MAIERIALS PRESENTLY STORED (NOT rN DORE) $0.00 E WORK OOMPLETED IHIS PbRIOL) $o.oo $0.00 $0 00 $ 12,800.00 $6,369.70 $2,694.00 $59,835.00 $6,000.00 $0.00 $9,595.24 $97,293.94 D FROM PRLVIOUS APPLICATION (D+E) $5,600.00 $ 17,395.00 $9,250.00 $312,702.OO $57,327.30 $0.00 $0.00 $ 13,824.00 $ 10,01 1 .76 $426,110.06 SCHIIJULLIJ VALUE $5,600.00 $17,395.00 $9,250.00 $325,502.00 $63,697.00 $2,694.00 $59,835.00 $6,000.00 $ 13,824.00 $ 19,607.00 $523,404.00 IJhSCRIP I ION OI- WORK Bond Design Shop Drawings Complerte Material Pacakge Steel & Trim Lumber & Trusses Doors Exterior Shell & Ceiling of building, Labor Foundation install Labor Framing of Building Labor Steel & Trim lnstall Labor Ce¡ling Steel Liner Labor Gutters Material & Labor lnterior liner Steel & Trims Labor Steel Labor Trim Labor Door ln:stall Labor Allowance PCO#4 Draft Stops PCO#S lnsulation &Vâpor GRAND TOTALS A il hrvì NO. I 2 4 q b 7 I I l0 AIA DÔCUI\,4ENT G703. CONTINUATION SHEÊT FOR G7O2 ' 1992 EDITION . AIA@.@ 1992 THÊ AI\¡EFÌICAN INSTITUTE ÒF ARCHITECTS, '1735 NEW YORK AVENUE, N,W., WASHINGTON, D,C. 20006.5232 G703-r992 Docusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D9509 10/10/202549,680.25WS 23-BDocusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D950910/13/2025 | 9:03 AM CDT Docusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D9509 10/10/202535,604.84-22,451.7415,153.92City of OtsegoWS 26-ADocusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D950910/13/2025 | 9:03 AM CDT Docusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D9509 10/10/2025163,122.37WS 31-ACity of OtsegoDocusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D950910/13/2025 | 9:03 AM CDT Docusign Envelope ID: 8719E6F0-0E89-495C-9FCD-710FB05D9509