Item 3.14 Approve Pay Application No. 1 and Change Order No. 1 for the Parrish Avenue Trail Improvement Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner October 13, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.14 – Pay Application for
Parrish Avenue Trail Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff are recommending City Council approval of Pay Application #1 and Change Order #1 for the Parrish Avenue
Trail Improvement Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
This pay application is for mobilization, removals, sawing bituminous and concrete pavement, common embankment
and excavation, curb and gutter, asphalt, and other work. Items remaining are shouldering, signage, and seeding.
Change Order #1 includes 5 items. Item 1 is additional drain tile, installed instead of culvert replacement at property
owner’s request. This caused quantity changes in Items 18 and 20: two 15” CS Pipe Aprons and 42 LF 15” CS Pipe
Culvert not used (replaced by draintile). Item 2 is additional headwall for draintile. Item 3 is millings to be used for
shouldering as requested by County. Millings will hold better during rain events or when City or County plows snow.
In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed,
which amounts to $11,912.90 at this time.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #1
• Change Order #1
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Change Order #1 and Pay Application #1 to New Look Contracting, Inc. in the amount of
$226,345.10 for the Parrish Avenue Trail Improvement Project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 203 – Park Development Yes