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Item 3.4 Cold Storage Facility Project Pay Application 4 Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works Street Operations Manager Lamson September 22, 2025 PRESENTER(s) REVIEWED BY: ITEM #: Consent Kraus-Anderson City Administrator/Finance Director Flaherty 3.4 – Pay Application for the Cold Storage Facility STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff are recommending City Council approval of Pay Application #4 for the Cold Storage Facility Project. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The amounts requested for Pay Application #4 are consistent with the work progress to date, have been signed by each respective contractor, and reviewed and signed by the City’s Architectural and Construction Management consultants. There are three individual contractors included within Pay Application #4 for a total of $113,168.00: • Lester Buildings, LLC ($70,407.41) • Electrical Production Services, Inc. ($21,660.00) • Rachel Contracting, LLC ($21,100.59) In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed, which amounts to $28,342.93 at this time. SUPPORTING DOCUMENTS ATTACHED: • Pay Application #4 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve Pay Application #4 in the amount of $113,168.00 for work completed on the Cold Storage Facility Project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 414 – Capital Improvement Revolving Yes AIA® DOCUMENT G736 - 2009Project Application and Project Certificate for Payment, Construction Manager as Adviser EditionCity of Otsego Cold Storage BuildingPROJECT:City of OtsegoAPPLICATION NO: 413400 90th St Ne Cold Sotrage BuildingPERIOD TO: 8/31/2025OWNEROtsego, MN 55330 Otsego, MNPROJECT NO: 2510113-01CONSTRUCTION MANAGERARCHITECTVIA CONSTRUCTIONAdam FlahertyMANAGER:Kraus-Anderson Construction Co. PROJECT APPLICATION FOR PAYMENTPROJECT CERTIFICATE FOR PAYMENTApplication is made for Payment, as shown below, in connection with the Project. AIADocument G737-2009, Summary of Contractors' Applications for Payment, is attached.1. TOTAL CONTRACT SUMS (Item A Totals)$1,026,977.002. TOTAL NET CHANGES BY CHANGES IN THE WORK (Item B Totals)$11,337.263. TOTAL CONTRACT SUM TO DATE (Item C Totals) $1,038,314.264. TOTAL COMPLETED & STORED TO DATE (Item F Totals)$566,858.575. RETAINAGE (Item H Totals)$28,342.93 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)$425,347.647. CURRENT PAYMENT DUE (Item J Totals)$113,168.00 TOTAL OF AMOUNTS CERTIFIED…………………….. $113,168.00The undersigned Construction Manager certifies that to the best of its knowledges, information CONSTRUCTION MANAGER: Kraus-Anderson Construction Companyand belief this Project Application for Payment is an accurate compilation of the Contractors'Applications for Payment, attached hereto. By: _______________________________________ Date: 09/08/25CONSTRUCTION MANAGER: Kraus-Anderson Construction CompanyBy:_________________________________________________________Date:09/08/25State of: MinnesotaCounty of: HennepinSubscribed and sworn to before me this 8th day of September, 2025ARCHITECT: Wold Architects & EngineersNotary Public: By: _______________________________________ Date: My Commission expires: January 31, 2029AIA DOCUMENT G736 - 2009 (formerly G722/CMa - 1992). COPYRIGHT © 1981,1992 and 2009 by The American Institute of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTO OWNER:ATTENTION: DISTRIBUTION TO:In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager certified to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Manager recommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment.In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager's recommendation, the Architect certifies to the Owner, that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set for in the attached Summary of Contractors' Applications for Payment.Docusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB9/8/2025 | 4:17 PM CDT AIA DOCUMENT G737 - 2009Summary of Contractors' Applications for Payment, Construction Manager as Adviser EditionAIA Document G732, Application and Certificate for Payment, hasAPPLICATION NO.:4been completed by each Contractor. The content of those G732APPLICATION DATE:8/31/2025forms is summarized belowPERIOD FROM:8/1/2025City of Otsego Cold Sotrage Building PERIOD TO:8/31/2025PROJECT NOS.:A B C D E F G H IJK LSTORED TOTALMATERIALS COMPLETED ANDCURRENTBALALANCE %ORIGINAL NET CHANGES IN CONTRACT SUM WORK IN PLACE (Not in D or I) STORED TO DATE RETAINAGE RETAINAGE PREVIOUSPAYMENTFINISH COMPL.DESCRIPTION OF WORK CONTRACTOR'S NAMECONTRACT SUM THE WORK TO DATE TO DATE(D + E) %AMOUNTPAYMENTS(F - H - I)(C - F) (F / C)WS-01J Final Cleaning Prime Solutions LLC DBA Prime Construction Solutions $4,500.00 $0.00 $4,500.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$4,500.00 0%WS-08E Overhead Sectional Doors Yale Mechanical LLC $39,736.00 $0.00 $39,736.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$39,736.00 0%WS-13G Post Framed Wood Building Lester Buildings, LLC $489,973.00 $33,431.00 $523,404.00 $426,110.06 $0.00 $426,110.06 5.00% $21,305.50 $334,397.15$70,407.41$97,293.94 81%WS-23B Combined Mechanical St. Cloud Refrigeration, Inc $79,570.00 $0.00 $79,570.00 $2,800.00 $0.00 $2,800.00 5.00% $140.00 $2,660.00$0.00$76,770.00 4%WS-26A Electrical Electrical Production Services, Inc $106,698.00 $0.00 $106,698.00 $35,250.00 $0.00 $35,250.00 5.00% $1,762.50 $11,827.50$21,660.00$71,448.00 33%WS-31A Site Clearing & Earthwork Rachel Contracting, LLC $306,500.00 ($22,093.74) $284,406.26 $102,698.51 $0.00 $102,698.51 5.00% $5,134.93 $76,462.99$21,100.59$181,707.75 36%$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$0.00 #DIV/0!$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$0.00 #DIV/0!$1,026,977.00 $11,337.26 $1,038,314.26 $566,858.57 $0.00 $566,858.57 5.00% $28,342.93 $425,347.64 $113,168.00 $471,455.69 54.6%AIA DOCUMENT G737 - 2009 (formlerly G723CMa - 1992) · Copyright ©1992 and 2009 by The Amiercan Institutue of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTOTALSDocusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB APPLICATION AND CERTIFICATION FOR PAYMENT AIA DOCUMENT G7O2 PROJECT: City of Otsego Cold Storage APPLICATION NO: 3 13400 90th St NE Otsego, MN 55330 VIA Conscruction Kraus-Anderson Manager: PERTOD TO: 8/31/2025 VIA ARCHITECT: Wold Architects And Engineers PR.JECT NoS: 633g70 PAGE ONE OF TWO PAGES TO OWNER: FROM CONTRACTOR: Lester Br.rildings LLC P O Box 64768 St Paul, MN 55164-0768 CONTRACT FOR: Post Frame Ciry öf Otsêgö ,l3a!0r90t11 ,: ,. Otsego, MN 55330 Distribution to: OWNER ARCHITECT CONTRACTORX CONTRACTOR'S APPLICATION FOR PAYMENT Appìication is made for palment, âs shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. I, ORIGINAL CONTRACT SUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line I t 2) 4. TOTALCOMPLETED & STORED TO DAI'E (Column G on G703) 5, RETAINAGE: a. 5 % of Completed Work $ Tcolumno+gonczo:) b. 0 % of Stored Material $ (Column F on G703) Total Retainage (Lines 5a + 5b or Totaì in Column I of G703) 6. TOTALEARNED LESS RETAINAGE (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certifìcate) 8. CURRENT PAYI\4ENT DUE 9. BALANCE TO FINISH, INCLUDINC RETAINAGE (Line 3 less Line 6) s2 I,305.50 $0.00 CONTRACT DATE: The undersigned Contractor certifìes that to the best ofthe Contractor's knowÌedge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by thè Contractor for Work for which previous Certifìcates for Payrnent were issued and payments received from the Owner, and that current palment shown herein is now due. CONTRACTOR: 489,973.00 33,43 1.00 523,404.00 426,110.06 {þ¿/' 334,397.15 s 70,407.41 118,599.44 By: AMOUNT CERTIF]ED Dâte: $ $ $ Countv of: Wricht auv or '4u5Å; */ 2é35 21,305 50 ÃREHIT-CT\S EERTIFICATE FOR PAYM 404.804.56 In accordance with the Contract Documents, based on on-site observations and the data comprising the application, the Architect certifies to the Owner that to the best of the Architect's knowledge, infomation and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payrnent of the AMOLINT CERTIFIED. $ $ DbDUCIIUNS $0.00 $0.00 $0.00 s33,43 1 00 ADDffIONS s13,824.00 $ I 9,607.00 $33,43 r .00 CHANGE ORDER SUMMARY Total changes approved in previous months by Owne¡ Total approved this Month TOTAI-S NE'I CHANGES by Change O¡der ARCHITECT: By: This Certificate is not negotiâble. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, pa¡ment and acceptance ofpal'rnent are without prejudice to any rights of the Owner or Contractor under this Contract Date: AIADOCUMENTGTO2 APPLICAIIONANOCERTIFICAIIONFORPAY¡JÊNI 1992EDITION AIA@ @1992 IHF AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE,, N,W,, WASHINGÍON, DC 200A6'5292 Users may obtain validation of this docurfìent by request¡ng a cÒmpleted AIA Document D401 - Certification of Document's Authenticity from the Licensee' By:Date: Construction Manager: 9/8/2025 70,407.41 WS 13-G Docusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB 9/8/2025 | 4:17 PM CDT CONTINUATION SHEET AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing Contractor's signed certification is attached. In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line ¡tems may apply. AIA DOCUMENT G7O3 APPLICATION NO: APPLICATION DATE: PERIOD TO: ARCHITECT'S PROJECT NO: #633870 PAGE 2OF2PAGES 3 08t26t25 07131t25 I RETAINAGE (IF VARIABLE RATE) $280.00 $869.75 $462.50 $ 15,635.10 $2,866.36 $0.00 $o 00 $0.00 $691.20 $500.58 $21,305.49 H BALANCE TO FINISH (c-G) $0.00 $0.00 $0.00 $ 12,800.00 $6,369.70 $2,694.00 $59,835.00 $6,000.00 $0.00 $9,595.24 $97,293.94 (, % (G+C) 100.00% 100.00% 100.00% 96.00% 90.00% 0.00% 0.00% 0.00% 100.00% 51.06% 81.41% IO IAL COMPLETED AND STORED TO DATE (D+E+F) $5,600.00 $ 17,395.00 $9,250.00 $312,702.00 s57,327.30 $'13,824.00 $ 10,01 1 .76 $426,1 10.06 F MATERIALS PRESENTLY STORED (NOT rN DORE) $0.00 E WORK COMPLETED THIS PERIOIJ $0.00 $0.00 $0.00 $7,200.00 $43,077.30 $0.00 $o.oo $0.00 $ 13,824.00 $10,01 1.76 $74,1 13.06 D FROM PR,EVIOUS APPLICATION (D+E) $5,600.00 $17,395.00 $9,250.00 $305,502.00 $ 14,250.00 $0.00 $0,00 $351,997.00 SCHEDULED VALUE $5,600.00 $ 17,395.00 $9,250.00 $325,502.00 $63,697.00 $2,694.00 $59,835.00 $6,000.00 $ 13,824.00 $ 19,607.00 $523,404.00 B DESCRIPTION OF WORK Bond Design Shop Drawings Complete Material Pacakge Steel & Trim Lumber & Trusses Doors Exterior Shell & Ceiling of building, Labor Foundation install Labor Framing of Building Labor Steel & Trim lnstall Labor Ceiling Steel Liner Labor Gutters Material & Labor lhterior liner Steel & Trims Labor Steel Labor Trim Labor Door lnstall Labor Allowance PCO#4 Draft Stops PCO#5 lnsulation &Vapor GRAND TOTALS A ITEM NO. 1 2 t 4 5 6 7 I I 10 AIA ÐOCUi\¡ENT G7O3 CONTINUATION SHEÊÍ FOR G7O2 1992 EDITION AIA@ O 1992 rHE AI\¡ERICAN INSTITUTÉ OF ARCHITÊCÎS, 'I735 NEW YORK AVENUE, N W., WASHINGTON, D,C. 20006-5232 G703-1992 Docusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB City of Otsego9/8/202521,660.00WS 26-ADocusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB9/8/2025 | 4:17 PM CDT Docusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB Docusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: PRODUCER CUSTOMER ID: INSURED INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : LOCATION OF PREMISES / DESCRIPTION OF PROPERTY (Attach ACORD 101, Additional Remarks Schedule, if more space is required) INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YYYY) POLICY EXPIRATION DATE (MM/DD/YYYY)COVERED PROPERTY LIMITS PROPERTY INLAND MARINE CRIME BOILER & MACHINERY / EQUIPMENT BREAKDOWN SPECIAL CONDITIONS / OTHER COVERAGES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE BUILDING $ CAUSES OF LOSS DEDUCTIBLES PERSONAL PROPERTY $ BASIC BUILDING BUSINESS INCOME $ BROAD EXTRA EXPENSE $CONTENTS SPECIAL RENTAL VALUE $ EARTHQUAKE BLANKET BUILDING $ WIND BLANKET PERS PROP $ FLOOD BLANKET BLDG & PP $ $ $ TYPE OF POLICY $ CAUSES OF LOSS $ NAMED PERILS POLICY NUMBER $ $ $ TYPE OF POLICY $ $ $ $ $ $ INSURER(S) AFFORDING COVERAGE NAIC # SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1995-2015 ACORD CORPORATION. All rights reserved.ACORD 24 (2016/03) CERTIFICATE OF PROPERTY INSURANCE DATE (MM/DD/YYYY) The ACORD name and logo are registered marks of ACORD BHOFFMAN Becka Hoffman 08/26/2025 ELECPRO-37 Equipment Floater A CP3373126 A CP3373126 X X Business Personal Pr Business Income/Extr Installation Floater Deductible 1,000 500 1,000,000 843,000X X X X X 09/10/2024 09/10/2025 09/10/2024 09/10/2025 3 1 4201 Norex Dr #200, Chaska, MN, 55318 Christensen Group, Inc. 9855 W 78th Street Suite 100 Eden Prairie, MN 55344-8004 (952) 653-1133 City of Otsego c/o Kraus Anderson Construction 501 South 8th Street Minneapolis, MN 55404 ELECTRICAL PRODUCTION SERVICES INC. 4201 Norex Dr Suite 200 Chaska, MN 55318 SECURA Insurance A Mutual Company 22543 bhoffman@christensengroup.com Re: Stored Materials for City of Otsego New Public Works Cold Storage KA, Project #: 2510113 Docusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB City of Otsego9/8/202521,100.59WS 31-ADocusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB9/8/2025 | 4:17 PM CDT Docusign Envelope ID: 49978A26-DA8C-4FDF-93DB-6CD665849EFB