Item 3.13 City Campus Fencing and Gates and Cold Storage Pallet Racking Quotes and Authorization
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works Street Operations Manager Lamson September 22, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.13 – City Campus
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommend the City Council accept quotes and authorize a fencing and gate improvement project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
In April 2025 the City Council awarded contracts for the construction of the Cold Storage Facility Project. The project is
well underway, and construction completion anticipated within one month. At time of bidding and contract award,
packet materials identified related projects outside the scope of the facility construction that would be quoted
separately and presented for consideration of approval at a future date.
The related projects include door access systems, security cameras, building equipment, and additional fencing and
gates to better secure the existing public works campus. This request will address the building equipment, the additional
fencing, and gates. Staff will present quotes for the door access systems and security cameras at a future meeting.
Staff have obtained quotes for installation of additional fencing and gate access to better define publicly accessible
areas, restrict access to unauthorized areas, and improve security of the City Hall and Public Works Facility.
Fencing contractor quotes were obtained from Century Fence Company (Century) and Keller Fence, Inc. with Century
providing the low quote in the amount of $46,081. To accommodate the automated gates being proposed, staff
obtained a quote from Trust Security & Solutions in the amount of $5,120 for hardware and software components.
For the hardware and software to function the automated gates, electrical utility installations are needed to power the
pedestals. Staff have obtained a quote from Electrical Production Service in the amount of $17,441.16 for the electrical
installations.
Staff have obtained a quote from Tri-State Surplus Co. in the amount of $10,153.44 for pallet racking within the interior
of the building and under the canopy on the exterior of the building. This pallet racking will provide safe storage
mechanisms for supplies, tools, equipment, attachments, plows, etc. for the Public Works departments.
Total costs for this phase of the project amount to $78,795.60. The attached Project Cost Summary compares costs
approved and/or requested to date and compares them to the budgeted amount in the Capital Improvement Plan.
The Public Works Subcommittee reviewed this information at their September 17, 2025, meeting and provided a
recommendation for consideration of approval by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: Century Fence Company
• Quote: Keller Fence, Inc.
• Quote: Trust Security & Solutions
• Quote: Electrical Production Service
• Quote: Tri-State Surplus Co.
• Project Cost Summary
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept quotes and authorize the City Campus Fencing and Gates Improvements in the amount of
$68,642.16 and to accept a quote and authorize purchase of pallet racking for the Cold Storage Facility in the amount
of $10,153.44.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 414 – Capital Improvement Revolving
Yes
City of Otsego
Capital Project Tracking
Cold Storage Facility
Project Budget Summary
Amount
Revenues
CIP Budget - Fund 414 2,179,885.00
Total Revenues 2,179,885.00
Expenditures
Facility Construction 1,407,474.00
Fencing and Gates
Fencing 46,081.00
Automated System 5,120.00
Electrical 17,441.16
Additional Project Costs
Door Access & Security -
Pallet Racking 10,153.44
Other -
Total Expenditures 1,486,269.60
693,615.40 Net
Description