Item 3.6 Safe Routes to School Program Grant Application
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner August 25, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.6 – Grant Agreement
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommend the City Council adopt a resolution to approve a grant agreement.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
The City has been awarded grant funding through the Safe Routes to School Program for the 80th Street Trail
Construction Project (Maciver Avenue East to end of existing trail). With the project being bid and awarded for
construction, the City needs to approve the respective grant agreement.
The grant agreement outlines the maximum reimbursement of $160,000 of eligible project costs. The following table
outlines the project costs as presented at the July 14, 2025, meeting where contracts were awarded.
Description As-Bid
Construction Costs $277,655
Engineering $55,531
Easements and Right-of-Way $16,200
Total $349,386
Less: Safe Routes to School Grant ($160,000)
Net Cost to City $189,386
The Capital Improvement Plan included funding for estimated project costs in the amount of $302,500.
SUPPORTING DOCUMENTS ATTACHED:
• Grant Agreement
• Resolution 2025-37
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2025-37 approving a Safe Routes to School Program Grant Agreement No. 1060248
between the City of Otsego and the State of Minnesota.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 203 – Park Development
Yes
MnDOT Agreement No. 1060248
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CM State Aid SRTS Grant Agreement (Rev. August 2025)
STATE OF MINNESOTA
SAFE ROUTES TO SCHOOL PROGRAM
GRANT AGREEMENT
This Grant Agreement (the “Agreement”) is between the State of Minnesota, acting through its Commissioner of
Transportation ("State"), and ("Grantee"):
Public Entity (Grantee) name, address and contact person:
City of Otsego
13400 90th Street_______________________
Otsego, MN 55330_____________________
_____________________________________
Contact: Adam Flaherty, City Administrator_
RECITALS
1. Minn. Stat. § 174.40 authorizes State to enter into this Agreement.
2. General Funds were appropriated for the Safe Routes to School Program in Minnesota Laws 2023, Chapter 68- H.F.
2887.
3. Grantee has been awarded Safe Routes to School (SRTS) Program funds under Minn. Stat. § 174.40.
4. Grantee represents that it is duly qualified and agrees to perform all services described in this Agreement to the
satisfaction of State. Pursuant to Minn. Stat. § 16B.98, Subd. 1, Grantee agrees that administrative costs must be
necessary and reasonable as a condition of this Agreement.
5. Pursuant to Minn. Stat. § 16B.98, Subd. 5(d) and as a condition of this Agreement, Grantee agrees that it must clearly
post on Grantee’s website the names of, and contact information for, the organization's leadership and the employee or
other persons who directly manage and oversee the grant.
AGREEMENT TERMS
1 Term of Agreement, Survival of Terms, and Incorporation of Exhibits
Effective Date. This Agreement will be effective on the date State obtains all required signatures under Minn. Stat.
§ 16B.98, Subd. 5. As required by Minn. Stat. § 16B.98 Subd. 7, no payments will be made to Grantee until this
Agreement is fully executed. Grantee must not begin work under this Agreement until this Agreement is fully
executed and Grantee has been notified by State’s Authorized Representative to begin the work.
Expiration Date. This Agreement will expire on December 31, 2028, or when all obligations have been
satisfactorily fulfilled, whichever occurs first.
Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in
order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without
limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices; 11. Workers’
Compensation; 12. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure.
Exhibits. Exhibit A: Sources and Uses of Funds Schedule; Exhibit B: Grant Application; Exhibit C: Grantee
Resolution Approving Grant Agreement are attached and incorporated into this agreement.
2 Grantee’s Duties
Grantee will conduct activities in accordance with its grant application, or in the case of legislatively selected
projects, in accordance with the enabling session law, which is attached to this Agreement as Exhibit B.
Grantee will comply with all required grants management policies and procedures set forth through
Minn.Stat.§16B.97, Subd. 4 (a) (1).
Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is
required to use that asset for a public purpose for the normal useful life of the asset. Grantee may not sell or change
the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written
consent of the State and an agreement executed and approved by the same parties who executed and approved this
agreement, or their successors in office.
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3 Time
Grantee must comply with all the time requirements described in this Agreement. In the performance of this grant
Agreement, time is of the essence.
4 Consideration and Payment
Consideration. State will pay for all services performed by Grantee under this Agreement as follows:
4.1.1 Compensation. Grantee will be reimbursed for actual, incurred costs that are eligible under Minn. Stat.
§ 174.38. Grantee shall use this grant solely to reimburse itself for expenditures it has already made to pay for
the costs of one or more of the activities listed under section 2.1.
4.1.2 Sources and Uses of Funds. Grantee represents to State that the Sources and Uses of Funds Schedule attached
as Exhibit A accurately shows the total cost of the Project and all of the funds that are available for the
completion of the Project. Grantee agrees that it will pay for any costs that are ineligible for reimbursement
and for any amount by which the costs exceed State’s total obligation in section 4.1.3. Grantee will return to
State any amount appropriated but not required.
4.1.3 Total Obligation. The total obligation of State for all compensation and reimbursements to Grantee under
this Agreement will not exceed $160,000.00.
Payment
4.2.1 Invoices. Grantee will submit state aid pay requests for reimbursements requested under this Agreement. State
will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and
State's Authorized Representative accepts the invoiced services.
4.2.2 All Invoices Subject to Audit. All invoices are subject to audit, at State’s discretion.
4.2.3 State’s Payment Requirements. State will promptly pay all valid obligations under this Agreement as
required by Minn. Stat. § 16A.124. State will make undisputed payments no later than thirty (30) days after
receiving Grantee’s invoices and progress reports for services performed. If an invoice is incorrect, defective
or otherwise improper, State will notify Grantee within ten (10) days of discovering the error. After State
receives the corrected invoice, State will pay Grantee within thirty (30) days of receipt of such invoice.
4.2.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, State will make
at least annual monitoring visits and conduct annual financial reconciliations of Grantee’s expenditures.
4.2.4.1 State’s Authorized Representative will notify Grantee’s Authorized Representative where and when
any monitoring visit and financial reconciliation will take place, which State employees and/or
contractors will participate, and which Grantee staff members should be present. Grantee will be
provided with at least seven (7) calendar days of notice prior to any monitoring visit or financial
reconciliation.
4.2.4.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate
action on all deficiencies identified by State.
4.2.4.3 At least one monitoring visit and one financial reconciliation must be completed prior to final
payment being made to Grantee.
4.2.5 Unexpended Funds. Grantee must promptly return to State at grant closeout any unexpended funds that have
not been accounted for in a financial report submitted to State.
4.2.6 Closeout. State will determine, at its sole discretion, whether a closeout audit is required prior to final payment
approval. If a closeout audit is required, final payment will be held until the audit has been completed.
Monitoring of any capital assets acquired with grant funds will continue following grant closeout.
Contracting and Bidding Requirements. If Grantee is a municipality as defined by Minn. Stat. § 471.345, Subd.
1, then Grantee shall comply with the requirements of Minn. Stat. § 471.345 for all procurement under this
Agreement.
5 Conditions of Payment
All services provided by Grantee under this Agreement must be performed to State’s satisfaction, as determined at the
sole discretion of State’s Authorized Representative and in accordance with all applicable federal, state, and local laws,
ordinances, rules, and regulations. Grantee will not receive payment for work found by State to be unsatisfactory or
performed in violation of federal, state, or local law.
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6 Authorized Representatives
State's Authorized Representative is:
Marc Briese,
Programs Manager,
MnDOT State Aid Office
395 John Ireland Boulevard, MS 500
St. Paul, MN 55155
Office: 651-366-3802
marc.briese@state.mn.us
or his/her successor. State’s Authorized Representative has the responsibility to monitor Grantee’s performance and
the authority to accept the services provided under this agreement. If the services are satisfactory, State's Authorized
Representative will certify acceptance on each invoice submitted for payment.
Grantee’s Authorized Representative is:
Ronald J. Wagner,
Otsego City Engineer,
3601 Thurston Avenue,
Anoka, MN 55303, 612-919-9659,
RonW@haa-inc.com.
If Grantee’s Authorized Representative changes at any time during this Agreement, Grantee will immediately notify
State.
7 Assignment Amendments, Waiver, and Grant Agreement Complete
Assignment. Grantee may neither assign nor transfer any rights or obligations under this Agreement without the
prior written consent of State and a fully executed Assignment Agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
Amendments. Any amendments to this Agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original agreement, or their successors
in office.
Waiver. If State fails to enforce any provision of this Agreement, that failure does not waive the provision or State’s
right to subsequently enforce it.
Grant Agreement Complete. This Agreement contains all negotiations and agreements between State and Grantee.
No other understanding regarding this Agreement, whether written or oral, may be used to bind either party.
7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using
electronic signatures and converting original documents to electronic records.
7.6 Certification. By signing this Agreement, Grantee certifies that it is not suspended or debarred from receiving
federal or state awards.
8 Liability
Grantee and State agree that each will be responsible for its own acts and the results thereof to the extent authorized by
law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of State is
governed by the provisions of Minn. Stat. § 3.736. If Grantee is a “municipality” as that term is used in Minn. Stat.
Chapter 466, then the liability of Grantee is governed by the provisions of Chapter 466. Grantee’s liability hereunder
shall not be limited to the extent of insurance carried by or provided by Grantee, or subject to any exclusion from
coverage in any insurance policy.
9 State Audits
Under Minn. Stat. § 16B.98, Subd.8, the Grantee’s books, records, documents, and accounting procedures and practices
of Grantee, or other party relevant to this Agreement or transaction, are subject to examination by State and/or the State
Auditor or Legislative Auditor, the Attorney General, as appropriate, for a minimum of six (6) years from the end of
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this Agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program
retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified
by an audit.
10 Government Date Practices
Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to
all data provided by State under this Agreement, and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by Grantee under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the
release of the data referred to in this clause by either Grantee or State.
11 Workers’ Compensation
Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers’ compensation
insurance coverage. Grantee’s employees and agents will not be considered State employees. Any claims that may arise
under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party
as a consequence of any act or omission on the part of these employees are in no way State’s obligation or responsibility.
12 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this Agreement. Venue for all legal proceedings
out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
13 Termination; Suspension
Termination by the State. State may terminate this Agreement with or without cause, upon thirty (30) days’
written notice to Grantee. Upon termination, Grantee will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed. If funding is canceled, withdrawn, or terminated, State may suspend its
performance until funding is restored. Suspension of performance does not release State from its obligations under
the agreement.
Termination for Cause. State may immediately terminate this grant Agreement if State finds that there has been
a failure to comply with the provisions of this Agreement, that reasonable progress has not been made, that
fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a
state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled.
State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional
funds and requiring the return of all or part of the funds already disbursed.
Termination for Insufficient Funding. State may immediately terminate this Agreement if:
13.3.1 It does not obtain funding from the Minnesota Legislature; or
13.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here.
Termination must be by written or fax notice to Grantee. State is not obligated to pay for any services
that are provided after notice and effective date of termination. However, Grantee will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are
available. State will not be assessed any penalty if the Agreement is terminated because of the decision
of the Minnesota Legislature, or other funding source, not to appropriate funds. State will provide the
Grantee notice of the lack of funding within a reasonable time of State’s receiving that notice.
Suspension. State may immediately suspend this Agreement in the event of a total or partial government
shutdown due to the failure to have an approved budget by the legal deadline. Work performed by Grantee during
a period of suspension will be deemed unauthorized and undertaken at risk of non-payment.
14 Data Disclosure
Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, Grantee consents to disclosure of its social security
number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to
the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These
identification numbers may be used in the enforcement of federal and state tax laws which could result in action
requiring Grantee to file state tax returns and pay delinquent state tax liabilities, if any.
15 Fund Use Prohibited. Grantee will not utilize any funds received pursuant to this Agreement to compensate, either
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directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or
debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified
or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier.
This restriction does not prevent Grantee from utilizing these funds to pay any party who might be disqualified or
debarred after Grantee’s contract award on this Project.
16 Discrimination Prohibited by Minnesota Statutes § 181.59. Grantee will comply with the provisions of Minn. Stat.
§ 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town,
township, school, school district or any other district in the state, for materials, supplies or construction will contain
provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any
work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed
or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are
qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier,
or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons
identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the
performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a
misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city,
town, township, school, school district or any other person authorized to grant contracts for employment, and all money
due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or
conditions of this Agreement.
17 Limitation. Under this Agreement, State is only responsible for receiving and disbursing funds. Nothing in this
Agreement will be construed to make State a principal, co-principal, partner, or joint venturer with respect to the
Project(s) covered herein. State may provide technical advice and assistance as requested by Grantee, however, Grantee
will remain responsible for providing direction to its contractors and consultants and for administering its contracts with
such entities. Grantee’s consultants and contractors are not intended to be third party beneficiaries of this Agreement.
18 Additional Provisions
Prevailing Wages. Grantee agrees to comply with all of the applicable provisions contained in Minn. Stat. Chapter
177, and specifically those provisions contained in Minn. Stat. § 177.41 through 177.435 as they may be amended or
replaced from time to time with respect to the Project. By agreeing to this provision, Grantee is not acknowledging or
agreeing that the cited provisions apply to the Project.
E-Verification. Grantee agrees and acknowledges that it is aware of Minn. Stat. § 16C.075 regarding e-verification
of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United
States, and that it will, if and when applicable, fully comply with such order.
Telecommunications Certification. If federal funds are included in Exhibit A, by signing this Agreement,
Grantee certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal
Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Grantee does not and will not use any equipment, system, or service that
uses “covered telecommunications equipment or services” (as that term is defined in Section 889 of the Act) as a
substantial or essential component of any system or as critical technology as part of any system. Grantee will include
this certification as a flow down clause in any contract related to this Agreement.
Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title
VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which
can be found at: https://edocs-public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035. If federal
funds are included in Exhibit A, Grantee will ensure the appendices and solicitation language within the assurances are
inserted into contracts as required. State may conduct a review of the Grantee’s compliance with this provision. Grantee
must cooperate with State throughout the review process by supplying all requested information and documentation to
State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-
compliance as determined by State.
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Use, Maintenance, Repair and Alterations. The Grantee shall not, without the written consent of the State and
the Commissioner, (i) permit or allow the use of any of the property improved with these grant funds (the “Real
Property”) for any purpose other than in conjunction with or for nonmotorized transportation, (ii) substantially alter any
of the Real Property except such alterations as may be required by laws, ordinances or regulations, or such other
alterations as may improve the Real Property by increasing its value or which improve its ability to be used for the
purposes set forth in section (i), (iii) take any action which would unduly impair or depreciate the value of the Real
Property, (iv) abandon the Real Property, or (v) commit or permit any act to be done in or on the Real Property in
violation of any law, ordinance or regulation.
If Grantee fails to maintain the Real Property in accordance with this Section, State may perform whatever acts and
expend whatever funds necessary to so maintain the Real Property, and Grantee irrevocably authorizes State to enter
upon the Real Property to perform such acts as may be necessary to so maintain the Real Property. Any actions taken
or funds expended by State shall be at its sole discretion, and nothing contained herein shall require State to take any
action or incur any expense and State shall not be responsible, or liable to Grantee or any other entity, for any such acts
that are performed in good faith and not in a negligent manner. Any funds expended by State pursuant to this Section
shall be due and payable on demand by State and will bear interest from the date of payment by State at a rate equal to
the lesser of the maximum interest rate allowed by law or 18% per year based upon a 365-day year.
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GRANTEE
The Grantee certifies that the appropriate person(s) have
executed the grant agreement on behalf of the Grantee as
required by applicable articles, bylaws, resolutions, or
ordinances.
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
DEPARTMENT OF TRANSPORTATION
Approval and Certifying Encumbrance as required by
Minnesota Statutes § 16A.15 and 16C.05
By: __________________________________ State Aid Programs Manager
(with delegated authority)
Date: ________________________________
DEPARTMENT OF TRANSPORTATION
CONTRACT MANAGEMENT
By:
Date:
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EXHIBIT A
SOURCES AND USES OF FUNDS SCHEDULE
SOURCES OF FUNDS USES OF FUNDS
Entity Supplying Funds Amount Expenses Amount
State Funds: Items Paid for with SRTS
2023 SRTS General Fund
Grant, SAAS Acct 412
$160,000.00 General Fund Grant
Funds:
Other:
Construction of multi-use
trail improvements
$160,000.00
$___________ $___________
$___________ $___________
$___________ $___________
Subtotal $160,000.00 Subtotal $160,000.00
Public Entity Funds: Items paid for with Non-
Matching Funds SRTS General Fund
Local Match $117,655.00 Grant Funds:
Construction of multi-use
trail improvements
$117,655.00
Other: $___________
$___________ $___________
$___________
Subtotal $117,655.00 Subtotal $117,655.00
TOTAL FUNDS $277,655.00 = TOTAL PROJECT
COSTS
$277,655.00
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EXHIBIT B
GRANT APPLICATION
Attach the grant application for the project
Form Name: 2023 Minnesota Safe Routes to School (SRTS) Program: Infrastructure Solicitation Application
Submission Time: February 1, 2024 2:48 pm
Browser: Chrome 120.0.0.0 / Windows
IP Address: 50.216.172.138
Unique ID: 1190248739
Location: 39.284, -106.9002
Minnesota Safe Routes to School (SRTS) Program: Infrastructure Solicitation Application
I. Project Information
A. Applicant Information
Name Ronald Wagner
Agency Name City of Otsego
Job Title/Position City Engineer
Phone (612) 919-9657
Email ronw@haa-inc.com
Agency Type State Aid City
Address 13400 90th Street NE
Otsego, MN 55330
County Wright
MnDOT District District 3
B. Lead Agency Sponsor Information
As a grant applicant, are you
representing a township, non-state aid
city, or a school or school district? If
yes, you are required to have a county
sponsor.
No, I am not a township, non-state aid city, or a school or school district
C. Project Funding
SRTS Request 160000
Local City Funds 110000
Total project cost 270000
Are funds from all sources committed?Yes
D. Brief Project Description
Enter a brief description or title of your
project. Example: Construct shared use
path along north side of CSAH 12
(Cedar Street) including bumpouts at all
quadrants at the CSAH 12 and Main
Street intersection in the City of Moose
River.
Construct a 10-foot-wide shared use bituminous path along the north side
of 80th Street from Maciver Avenue west to an existing dead end path in
the City of Otsego.
E. Project Location
Will any proposed infrastructure
improvements be constructed on the
right-of-way or property of a township,
city, or county other than the applicant
or lead agency sponsor?
No
Beginning Point - Latitude 45.2668182
Beginning Point - Longitude -93.6498366,406
F. Funding Sources
Has this project been selected for
federal funding?
No
G. Eligibility Check
The applicant must have a full
resolution (not just a letter of support)
from their council or governing board
approving the project and pledging
support to fund engineering, right of
way, inspection, and other non-SRTS
eligible costs, as well as SRTS-eligible
items in excess of the SRTS
Infrastructure grant amount. The
applicant understands this eligibility
requirement and has executed this
document for attachment to the
application.
Yes
Township, non-state aid city, and
school or school district applicants will
need a state aid city or county to serve
as their lead agency project sponsor. If
a lead agency sponsor is required, the
applicant must have a full resolution
(not just a letter of support) from the
sponsoring county or state aid city
agreeing to serve as a sponsor and to
support the project by performing tasks
identified above in section “Lead
Agency Sponsor”. The applicant
understands this eligibility requirement
and has obtained this document for
attachment to the application.
Not applicable (application is from a state aid city, county, or tribe)
The applicant must have a full
resolution (not just a letter of support)
from all non-Tribal entities (except
MnDOT) other than the applicant or lead
agency sponsor whose property or
right-of-way will be impacted by the
proposed project. The applicant
understands this eligibility requirement
and has obtained, if required, this
document from all impacted entities for
attachment to the application.
Not applicable (no other public agency right-of-way is impacted)
Projects constructed with this grant
funding must have an expected service
life of 10 years minimum. The applicant
affirms to the best of their current
knowledge and belief that this
requirement will be met.
Yes - project will have a service life of 10 or more years
Projects are required to be ready for
construction in 2024 or 2025. The
applicant understands this eligibility
requirement and will award a contract
and be under construction by December
15, 2025.
Yes
Please select the anticipated
construction year
2024
Safe Routes to School Infrastructure
grant funds cannot be used on impacts
to trunk highways or trunk highway
right-of-way without an explicit letter of
support from the MnDOT District
Engineer. The applicant understands
this eligibility requirement and has
obtained, if required, this document for
attachment to the application.
Not applicable (the proposed project does not have trunk highway impacts)
Applicants for Safe Routes to School
infrastructure funds must have adopted
subdivision regulations that require
Safe Routes to School infrastructure in
developments authorized on or after
June 1, 2016. The applicant
understands this eligibility requirement
and can attach proof of compliance via
ordinance or other language that
demonstrates how it is applied to the
application.
Yes
Only construction costs are eligible for
the program. Development of
engineering and construction plans are
not eligible nor are right-of-way
acquisition costs. All awarded projects
must follow the State Aid process,
which includes developing a
construction plan set signed by a
licensed engineer. The applicant must
have the ability to develop this plan set
or the funds to pay a consultant to
develop this plan set. Exhibits from
engineering studies do not qualify as a
construction plan set. The applicant
understands this requirement and has
the ability or funds to develop the plan
set.
Yes
Safe Routes to School funds cannot be
used to pay school, local agency, or
federally recognized Indian Tribe staff
time to construct or install any
improvements. School, local agency, or
federally recognized Indian Tribe staff
time is not an eligible cost for the
program. All awarded projects must be
put out to bid and awarded to a
contractor. The applicant understands
this program requirement and plans to
bid the project out to a contractor.
Yes
H. Project Evaluation
Name Adam Flaherty
Job Title / Role City Administrator
Email AFlaherty@ci.otsego.mn.us
Phone 763-441-4414
II. Project Improvements & Safety
I. School Information
School 1: School Name Prairie View Elementary School (ISD #728)
School 2: School Name Prairie View Middle School (ISD #728)
School 1: School Location Otsego, 80th St NE and Marlowe Ave NE
School 2: School Location Otsego, Maciver Ave NE and 85th St NE
School 1: Grades Available K-4
School 2: Grades Available 5-8
School 1: Number of Students Enrolled 751
School 2: Number of Students Enrolled 859
J. Safety Concerns
At any location in the project area, do
pedestrians or bicyclists travel where
safe infrastructure is not provided?
Yes
Check any that apply below:Pedestrians walk along the grass or ditch.
People walk or bike within a vehicle travel lane or roadway
Have safety risks or hazards related to
vehicles been identified within the
project area that prevent people from
safely walking or biking in or near the
project area?
Yes
Check any that are present in the
project area:
High levels of traffic
Please use this space to more
completely list and describe the safety
risks, hazards, or uncomfortable
walking or biking conditions that have
been identified above, including the
locations of these risks and conditions.
Applicants may also reference any
survey data, crash data, pedestrian or
bicycle plan, or other relevant sources.
Upload any referenced sources when
submitting this application. Each
attachment must be referenced in the
application, otherwise the attachment
will not be considered in the scoring of
the application.
Currently, 80th Street is 26-feet-wide with no shoulder. Pedestrians and
bikes are forced to either share the drive lanes with vehicles or walk in the
grass yards/ditches adjacent to the street. An attachment taken from
Google Earth shows such an occurrence where a pedestrian walking his
dog is forced to use the grass ditch exactly where the trail is proposed.
Vehicle traffic is high for a residential street as it nears 1,000 vehicles per
day. At the unmarked crossing at the intersection of 80th Street and
Maciver Avenue, traffic exceeds 2,000 vehicles per day.
Does the school(s) or school district
have a no walking and/or bicycling to
school policy?
No
Does the school(s) provide hazard
busing? Hazard busing refers to school
bus services provided to students who
live in the immediate proximity of the
school because of a safety hazard to
walking or biking near the school.
Yes
Please describe this service and the
specific safety hazard being avoided.
Students within 1 to 2 miles of the schools that do not have a safe route to
school take the bus. Many of these students would have to walk on a busy
road where there is no sidewalk or complete trail.
Does the school(s) district have plans to
relocate or repurpose the school
facilities within the next 10 years?
No
Does the school(s) or school district
promote any activities or policies to
encourage students walking and
bicycling?
Yes
Please describe these activities or
policies.
There is bicycling safety curriculum. During this course, 30 bicycles are
available for use by students. There are also events where students learn
about bike safety, helmet use, and basic traffic rules, as well as the current
safe routes to school.
What percentage of students walk or
bike to school?
Greater than 10%
What percentage of students take the
bus to school?
PV Elementary School: 35%, PV Middle School: 13%
K. Types of Improvements
Signage and striping New crosswalk striping
Sidewalks and trails ADA ramps
Trails and shared use paths
Provide a full project description
including the locations and uses of
each improvement identified above.
Please include descriptions for other
improvements not listed above as well.
Include any project maps or design
exhibits. These exhibits may be
uploaded with your application.
The 10-foot-wide shared use bituminous trail will be off street and adjacent
and north of 80th Street NE from the existing end of the trail at Langley Ave
NE east to Maciver Ave NE. At Maciver Avenue, the trail will connect to
existing shared use trails that connect to the elementary and middle
schools as well as the rest of the City of Otsego's extensive trail system. A
portion of the trail will need fairly significant grade raise to match the profile
of 80th Street to ensure any future work on 80th Street will not compromise
the trail.
At the intersection of 80th Street and Maciver Avenue, ADA ramps and a
striped crosswalk will be installed. This is a very busy intersection just prior
to each school opening or closing for the day with traffic consisting of
buses, parent drop-off/pick-up, and general traffic. Attached are exhibits of
the location and proposed improvements.
L. Project Improvements
School(s): Explain how listed
improvements would connect students
to schools within your community. See
Solicitation Guide for example
statement.
Constructing a new shared use trail along the north side of 80th Street NE
between Langley Ave NE and Maciver Ave NE will allow for safe access to
and from Prairie View Elementary School and Prairie View Middle School.
This trail will eliminate both pedestrian and bicycle traffic from using grass
ditches/lawns and from using drive lanes that have no shoulders. This trail
will connect to existing trails and sidewalks in residential neighborhoods
that are just north and south of the schools.
Safety Risk Mitigation: Explain how
each of the listed improvements in
"Section K. Types of Improvements"
would mitigate the safety risks and
hazards described in "Section J. Safety
Concerns." See Solicitation Guide for
example statement.
A shared use trail would mitigate the safety risks and hazards towards
pedestrians and bicyclists by providing them an off-street path to safely
travel. As this new path also connects existing trails, it would create a
consistently safe place for non-vehicular traffic to get to and from the
schools. Trail users would be separated from vehicles and high levels of
traffic by 7 feet. In addition, winter conditions of snow and ice create
dangerous conditions for students walking or biking directly on the road.
This trail will increase comfort and visibility for both vehicles and
pedestrians/bicyclists for all seasons.
ADA ramps and a striped crosswalk will also increase visibility and comfort
for trail users and vehicle traffic. The trail will make it easier for students to
more confidently and safely arrive at school and go home.
III. Community Engagement & Transportation Policies
M. Plans, Policies, & Studies
Does the applicant agency or lead
agency sponsor have a Safe Routes to
School (SRTS) plan?
Yes - please attach to application
In which year did the school(s) adopt
the plans?
The City of Otsego is partnering with the School District on a Safe Routes
to School plan which is currently under development and will be available in
March 2024.
Has the adopted plan received any
updates, addendums, surveys, public
engagement sessions, or any other
changes since it was adopted?
No
Are the improvements in this project
identified in the listed plan?
No
Have the improvements been identified
in any other planning document or
study?
Yes
Please attach to application and provide
the page number(s) on which the
project is identified.
City of Otsego 2023 Comprehensive Plan, page 92 (highlighted)
Explain how the proposed
improvements in this project were
identified, planned, and prioritized. This
includes any community engagement or
public outreach activities.
The 80th Street trail has been identified as a gap in the system since the
Hunter Hills 1st Addition housing development was approved and a
connection from Lander Avenue to the east plat line was constructed.
Normally, the rest of the trail gap would be constructed as development
continued to build out, but the gap is in an area of the City not anticipated
to be added to the urban service district for at least 10 years. This is due to
the need of an additional lift station and ample growth areas within the
existing urban service district. Comments have come from residents and
home builders west of the gap, the school district, Wright County Sherriff,
and the Parks and Recreation Commission. It is such a high priority that it
was specifically included in the latest Comprehensive Plan.
Has the applicant agency adopted a
complete streets policy?
Yes - please attach to application
In which year did the local governing
agency adopt the policy?
The City of Otsego has adopted the 2023 Comprehensive Plan that
contains language throughout that supports what would be a complete
streets policy. The Comprehensive Plan is attached highlighting areas
referring to street policies.
IV. Equity Score
N: Implementing the 6E Strategies
Check all of the 6E Strategies
implemented at the school(s) or school
district(s). Please describe events,
policies and programs serving these
strategies.
Evaluation
Equity
Engagement/Enforcement
Education
Encouragement
Engineering
EQUITY - Please describe events,
policies and programs serving this
strategy.
The schools understand that safety should not be a privilege but a right,
and any barriers preventing equal access to safe routes need to be
addressed.
EVALUATION: Please describe events,
policies and programs serving this
strategy.
The schools hope to understand the impacts of new initiatives using
assessment tools and expert consultation.
ENGAGEMENT/ENFORCEMENT: Please
describe events, policies and programs
serving this strategy.
The schools hope to conduct a Community Walk Audit involving various
stakeholders identifying areas that require infrastructure improvements.
EDUCATION: Please describe events,
policies and programs serving this
strategy.
The Prairie View Elementary School PE department organizes a "bike
rodeo" in the spring where students learn about bike safety, helmet use,
and basic traffic rules. Prairie View Middle School shares a video message
with families about the current safe routes to school, highlighting the risks
of students taking alternative routes.
ENCOURAGEMENT: Please describe
events, policies and programs serving
this strategy.
Prairie View Elementary School encourages safe commuting through
student engagement with the district bike fleet. Providing access to bicycles
allows students to experience firsthand the joy of biking while reinforcing
the importance of safety measures.
ENGINEERING: Please describe events,
policies and programs serving this
strategy.
The schools hope to conduct a Community Walk Audit involving various
stakeholders identifying areas that require infrastructure improvements.
O. Advancing Equity
Describe how this project will advance
equity in your community. This should
be specific to how this project will
benefit the students traveling to and
from school in your community. Please
see Solicitation Guide for definition of
equity.
Every student in the community that attends Prairie View Elementary
School and Prairie View Middle School will have access to this new trail.
This trail will benefit all students that travel to school on foot or via bicycle,
as well as students that were unable to walk or bike to school due to the
lack of safe routes to school. The benefit is the ability to safely navigate to
and from school. The trail will be accessible with ADA ramps and a marked
crossing, making it more accessible. It will also connect to several
residential neighborhoods, roughly 350 homes--many of which have school
age children, that will provide more access to the community as a whole.
Describe how this project will serve and
protect priority populations in your
community. Please see Solicitation
Guide for definition of priority
populations.
This new trail will serve priority populations. There are families that may not
have the same resources as others which creates a divide in student's
ability to get to school. With the District having a no bussing policy for
students that live within 1 to 2 miles of the school, and hazard bussing for
only part of the student population, it can be even harder for some families
to get their children to school. While some parents are able to drop-off and
pick-up their children, other parents might not have that option due to lack
of private transportation, work hours, and disability. This trail will provide a
safe route to school for families that need alternatives for their children to
get to school.
The current hazards of not having this segment of trail limits the general
communities walking and biking activity as well. This trail will allow priority
populations to confidently walk and bicycle in this area while also
connecting them to other trails and sidewalks. This continuity increases
access to more of the community and other trails in the City of Otsego.
P. Safe Routes to School Equity Score
V. Attachments
Approved submitting Agency resolution
of support (PDF)
https://www.formstack.com/admin/download/file/15862453316
For non-school/school district
applicants: Submitting agency
subdivision certification, regulations, or
ordinances. (PDF)
https://www.formstack.com/admin/download/file/15862453317
Engineering or planning-based cost
estimate with itemized breakdown
(Excel)
https://www.formstack.com/admin/download/file/15862453318
Timeline of project indicating major
milestones and their anticipated
completion dates (PDF)
https://www.formstack.com/admin/download/file/15862453319
Pedestrian, bicycle or other
transportation plan or study that
identifies the proposed project or
improvements (PDF) - or - a link to the
documents if publicly available
elsewhere
https://www.formstack.com/admin/download/file/15862453320
At least one location map with project
routes or improvements identified. If
you choose to include project photos,
please make sure the project location
map is the first page in this attachment
(PDF)
https://www.formstack.com/admin/download/file/15862453321
Upload additional supporting document
here. Please merge multiple similar
documents together (say three letters of
support) or if additional upload slots are
required.
https://www.formstack.com/admin/download/file/15862453322
Upload additional supporting document
here. Please merge multiple similar
documents together (say three letters of
support) or if additional upload slots are
required.
https://www.formstack.com/admin/download/file/15862453323
VI. Conflict of Interest Disclosure
Having had the opportunity to review
the above Organizational Conflict of
Interest Checklist, the applicant hereby
indicates that it has, to the best of its
knowledge and belief:
Determined that no potential organization conflict of interest exists
MnDOT Agreement No. 1060248
SAP No. 217-122-001
10
CM State Aid SRTS Grant Agreement (Rev. August 2025)
EXHIBIT C
GRANTEE RESOLUTION APPROVING GRANT AGREEMENT
MnDOT Agreement No. 1060248
SAP No. 217-122-001
11
CM State Aid SRTS Grant Agreement (Rev. August 2025)
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2025-XX
Safe Routes to School Program Grant Agreement
Grant Terms and Conditions
SAP 217-122-001
August 25, 2025
WHEREAS, the City of Otsego has applied to the Commissioner of Transportation for a grant from the Safe
Routes to School Program; and
WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and
WHEREAS, the amount of the grant has been determined to be $160,000.00 by reason of the lowest responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: the City of Otsego
does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.38, and
will pay any additional amount by which the cost exceeds the Safe Routes to School Grant. The proper City officers
are authorized to execute a grant agreement and any amendments thereto with the Commissioner of
Transportation concerning the above-referenced grant.
ADOPTED by the Otsego City Council this 25th day of August, 2025.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica L. Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk
MnDOT Agreement No. 1060248
SAP No. 217-122-001
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2025-37
Safe Routes to School Program Grant Agreement
Grant Terms and Conditions
SAP 217-122-001
August 25, 2025
WHEREAS, the City of Otsego has applied to the Commissioner of Transportation for a grant from the Safe Routes to
School Program; and
WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and
WHEREAS, the amount of the grant has been determined to be $160,000.00 by reason of the lowest responsible bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: the City of Otsego does
hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.38, and will pay
any additional amount by which the cost exceeds the Safe Routes to School Grant. The proper City officers are authorized
to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the
above-referenced grant.
ADOPTED by the Otsego City Council this 25th day of August, 2025.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica L. Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk