The URL can be used to link to this page

Item 3.4 Cold Storage Facility Project Pay Application 3 Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works Street Operations Manager Lamson August 25, 2025 PRESENTER(s) REVIEWED BY: ITEM #: Consent Kraus-Anderson City Administrator/Finance Director Flaherty 3.4 – Pay Application for the Cold Storage Facility STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff are recommending City Council approval of Pay Application #3 for the Cold Storage Facility Project. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The amounts requested for Pay Application #3 are consistent with the work progress to date, have been signed by each respective contractor, and reviewed and signed by the City’s Architectural and Construction Management consultants. There are four individual contractors included within Pay Application #3 for a total of $391,119.90. • Lester Buildings, LLC ($303,764.40) • Rachel Contracting, LLC ($74,483.00) • St. Cloud Refrigeration, Inc. ($2,660.00) • Electrical Production Services, Inc. ($10,212.50) In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed, which amounts to $22,386.72 at this time. SUPPORTING DOCUMENTS ATTACHED: • Pay Application #3 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve Pay Application #3 in the amount of $391,119.90 for work completed on the Cold Storage Facility Project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 414 – Capital Improvement Revolving Yes AIA® DOCUMENT G736 - 2009Project Application and Project Certificate for Payment, Construction Manager as Adviser EditionCity of Otsego Cold Storage BuildingPROJECT:City of OtsegoAPPLICATION NO: 313400 90th St Ne Cold Sotrage BuildingPERIOD TO: 7/31/2025OWNEROtsego, MN 55330 Otsego, MNPROJECT NO: 2510113-01CONSTRUCTION MANAGERARCHITECTVIA CONSTRUCTIONAdam FlahertyMANAGER:Kraus-Anderson Construction Co. PROJECT APPLICATION FOR PAYMENTPROJECT CERTIFICATE FOR PAYMENTApplication is made for Payment, as shown below, in connection with the Project. AIADocument G737-2009, Summary of Contractors' Applications for Payment, is attached.1. TOTAL CONTRACT SUMS (Item A Totals)$1,026,977.002. TOTAL NET CHANGES BY CHANGES IN THE WORK (Item B Totals)($22,093.74)3. TOTAL CONTRACT SUM TO DATE (Item C Totals) $1,004,883.264. TOTAL COMPLETED & STORED TO DATE (Item F Totals)$447,734.365. RETAINAGE (Item H Totals)$22,386.72 6. LESS PREVIOUS TOTAL PAYMENTS (Item I Totals)$34,227.747. CURRENT PAYMENT DUE (Item J Totals)$391,119.90 TOTAL OF AMOUNTS CERTIFIED…………………….. $391,119.90The undersigned Construction Manager certifies that to the best of its knowledges, information CONSTRUCTION MANAGER: Kraus-Anderson Construction Companyand belief this Project Application for Payment is an accurate compilation of the Contractors'Applications for Payment, attached hereto. By: _______________________________________ Date: 08/04/25CONSTRUCTION MANAGER: Kraus-Anderson Construction CompanyBy:_________________________________________________________Date:08/04/25State of: MinnesotaCounty of: HennepinSubscribed and sworn to before me this 4th day of August, 2025ARCHITECT: Wold Architects & EngineersNotary Public: By: _______________________________________ Date: My Commission expires: January 31, 2029AIA DOCUMENT G736 - 2009 (formerly G722/CMa - 1992). COPYRIGHT © 1981,1992 and 2009 by The American Institute of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTO OWNER:ATTENTION: DISTRIBUTION TO:In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager certified to the Owner that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Construction Manager recommends to the Owner and Architect that the Contractors be paid the AMOUNTS set forth in the attached Summary of Contractors' Applications for Payment.In accordance with the Contract Documents, based evaluation of the Work and the data comprising this Application, the Construction Manager's recommendation, the Architect certifies to the Owner, that to the best of its knowledge, information and belief the Work has progressed as indicated; the quality of the Work is in accordance with the Contract Documents; and the Contractors are entitled to payments of the AMOUNTS set for in the attached Summary of Contractors' Applications for Payment.Docusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C8/5/2025 | 9:25 AM CDT AIA DOCUMENT G737 - 2009Summary of Contractors' Applications for Payment, Construction Manager as Adviser EditionAIA Document G732, Application and Certificate for Payment, hasAPPLICATION NO.:3been completed by each Contractor. The content of those G732APPLICATION DATE:7/31/2025forms is summarized belowPERIOD FROM:7/1/2025City of Otsego Cold Sotrage Building PERIOD TO:7/31/2025PROJECT NOS.:A B C D E F G H IJK LSTORED TOTALMATERIALS COMPLETED ANDCURRENTBALALANCE %ORIGINAL NET CHANGES IN CONTRACT SUM WORK IN PLACE (Not in D or I) STORED TO DATE RETAINAGE RETAINAGE PREVIOUSPAYMENTFINISH COMPL.DESCRIPTION OF WORK CONTRACTOR'S NAMECONTRACT SUM THE WORK TO DATE TO DATE(D + E) %AMOUNTPAYMENTS(F - H - I)(C - F) (F / C)WS-01J Final Cleaning Prime Solutions LLC DBA Prime Construction Solutions $4,500.00 $0.00 $4,500.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$4,500.00 0%WS-08E Overhead Sectional Doors Yale Mechanical LLC $39,736.00 $0.00 $39,736.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$39,736.00 0%WS-13G Post Framed Wood Building Lester Buildings, LLC $489,973.00 $0.00 $489,973.00 $351,997.00 $0.00 $351,997.00 5.00% $17,599.85 $30,632.75$303,764.40$137,976.00 72%WS-23B Combined Mechanical St. Cloud Refrigeration, Inc $79,570.00 $0.00 $79,570.00 $2,800.00 $0.00 $2,800.00 5.00% $140.00 $0.00$2,660.00$76,770.00 4%WS-26A Electrical Electrical Production Services, Inc $106,698.00 $0.00 $106,698.00 $12,450.00 $0.00 $12,450.00 5.00% $622.50 $1,615.00$10,212.50$94,248.00 12%WS-31A Site Clearing & Earthwork Rachel Contracting, LLC $306,500.00 ($22,093.74) $284,406.26 $80,487.36 $0.00 $80,487.36 5.00% $4,024.37 $1,979.99$74,483.00$203,918.90 28%$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$0.00 #DIV/0!$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.00% $0.00 $0.00$0.00$0.00 #DIV/0!$1,026,977.00 ($22,093.74) $1,004,883.26 $447,734.36 $0.00 $447,734.36 5.00% $22,386.72 $34,227.74 $391,119.90 $557,148.90 44.6%AIA DOCUMENT G737 - 2009 (formlerly G723CMa - 1992) · Copyright ©1992 and 2009 by The Amiercan Institutue of Architects.Users may obtain validation of this document by requesting of the license a completed AIA Document D401 - Certification of Document's AuthenticityTOTALSDocusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C APPLICATION AND CERTIFICATION FOR PAYMENTAIA DOCUMENT G7O2PROJECT: City of Otsego Cold Storage APPLICATION NO:13400 90th St NE Otsego, MN 55330VIA Conscruction Kraus-AndersonManager: PERIOD TOVIA ARCHITECT: Wold ArchitectsAnd EngineersPROJECT NOSTO OWNERCity of OtsegoI 3400 90rhÖtsego. MN 55330FROM CONTRACTOR:Lester Buildings LLCP O Box 64768St Paul, MN 55164-0768CONTRACT FOR: Post Frarne ConsructionCONTRACTOR'S APPLICATION FOR PAYMENTApplication is made tbr payment, as shown below, in connection with the Contract.Clontinuation Sheet, AIA Document G703, is attached.I. ORIGINAL CONTRACT SUMJ. Net change by Change Orders3. CONTRACT SUM TO DATE (Line I + 2)4. TOTAL COMPLEI'ED & STORED TODATE (Column G on G703)5, RETAINAGE:a. 5 % of'Completed Work $ıäñã-ıÌEon c703)b. 0 % of Storcd Material SKıliñn rãñıro¡l'I otal Retainage (Lines 5a r 5b or"lotal in Column Iol'G703)6, -IO]'AL EARNED LESS RETAINACE(Line 4 Less Line 5 Total)7. LESS PREVIOUS CERTIFICATES FORPAYMENT (Line 6 tiom prior Certifìcate)S. CURRENT PAYMENT DUE9. BALANCE TO FINISH, INCLUDING RETAINAGE(I-ine 3 less Line 6)$ I 7,599.85$0.002PAGE ONE OFÏWO PAGESDistribution toOWNERARCHITECTCONTRACTOR$$$7/3U202s633870CONTRACT DATE:The undersigned Contractor certifìes that to the best ofthe Contractor's knowledge,infomation and belief the Work covered by this Application fbr Payment has beencompleted in acco¡dance with the Contract Documents, that all amounts have been paid bythe Contractor for Work for which previous Certifìcates for Pa),rnent we¡e issued andpayrnents received from the Owner, and that current pa)ment shown herein is now due.CONTRACTOR:489.973.0035 1,997.00$7"/r-#pflBy'Dâte:County ot': w¡etn' ÍngL eolday of $.rlJ 2-O Z.e)MinnesotaSubscribed and swom to befbre me this ZbNorary Public: ttYÌ,Q,U¡^¡"b l. \l,ûd.MyCommissionexpires: ¡ lef IZOZq-NET CHANGES by Change O¡derTOTALSTotal approved this Month-lotal changes approvedin previous months by OwnerCÍIANGE ORI]EI( SUMMARY$ 13,824.00$13.824.00$ I 3,824.00ADDI IIONS$0.00DL,DUC IIONSARCHITECT'S CERTIFICATE FOR PAYMENTIn accordance with the Contract Documents, based on on-site observations ancl the clatacompnsing the application, the A¡chitect certiÍìes to the Owner that to the best of theArchitect's knowledge, information and beliefthe Work has progressed as indicated,the quality ofthe Work is in accordance with the Contract Documents, and the Contractor'is entitled to paynent of the AMOUNT CERTIFIED.AMOUNT CERTIFIEDARCHITECT:By,Date:This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to theContractor named herein. Issuance, pa),rnent and acceptance ofpaynent are withoutprejudice to any rights ofthe Owner or Contractor uhder this Contract.$$1799.85$30,632.7 s$ 303,764.40$AIADOCUMENTGTO2 APPLICATIONANDCER'TIFICATIONFORPAYMENT l992EDITION AIA@ @1S92IHE AMERICAN INSTITUTE OF ARCHITÉCTS, 1735 NEW YORK AVE., N,W., WASHINGTON, DC 2OOO8-5292XIL8s=dÉ3fLø,a>vv*i4l- e<o¿.dzi6-Ø.gèt¡Jc.9.9EEo()Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee.0.00489,973.00155,575.85MM303,764.40By,Date:Construction Manager:8/4/2025WS 13-GDocusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C8/5/2025 | 9:25 AM CDT CONTINUATION SHEETAIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containingContractor's signed certification is attached.ln tabulations below, amounts are stated to the nearest dollar.Use Column I on Contracts where variable retainage for l¡ne items may apply.AIA DOCUMENT G7O3APPLICATION NO:APPLICATION DATE:PERIOD TO:ARCHITECT'S PROJECT NO: #633870PAGE 2OF2PAGES207125125071311251234567IIITEI\¡NO.GRAND TOTALSBondDesignShop DrawingsComplete Material PacakgeSteel & TrimLumber & TrussesDoorsExterior Shell & Ceiling of building, LaborFoundation insiall LaborFraming of Building LaborSteel & Trim lnstall LaborCeiling Steel Liner LaborGutters Material & Laborlnterior liner Steel & Trims LaborSteel LaborTrim LaborDoor lnstall LaborAllowancePCO#4 Draft StopsDESCRIPTION OF WORKB$5,600.00$ 17,395.00$9,2s0.00$325,502.00$63,697.00$2,694.00$s9,835.00$6,000.00$ 13,824.00SCHEDULEDVALUE$32,245.00$5,600.00$ 17,395.00$9,250.00$0.00$0.00$0.00FROM PREVIOUSAPPLICATION(D+E)WORK COMPLETEDD$319,752.00$0.00$0.00$0.00$305,502.00$14,250.00$0.00$0.00$0.00THIS PERIODE$0.00IVATERIALSPRESENTLYSTORED(NOT rNDORE)F$351,997.00$5,600.00$17,395.00$9,250.00$305,502.00$14,250.00TOTALCOMPLETEDAND STOREDTO DATE(D+E+F)Lt100.00%100.00%'100.00%100.00%22.37%0.00%0.00%0.00%0.00%69.87%(G+c)s0.00$o.oo$o.oo$20,000.00$49,447.00$2,694.00$59,835.00$6,000.00$ 1 3,824.00BALANCETO FINISH(c-G)H$ 17,599.85$280.00$869.75$462.50$ 15,275,10$712.50$0.00$0.00$0.00RETAINAGE(IF VARIABLERATE)AIA DOCUN/ENT G7O3 CONTINUATION SHEET FOR G7O2 ' 1992 EDITION . AIA@ ' @ 1992THE AMERICAN INSTITUTE OF ARCHITECTS, ,1735 NËW YORK AVÉNUÊ, N,W., WASHINGTON, D,C. 20006-5232G703-1 992489,973.00137,976.00Docusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C 8/4/20252,660.00WS 23-BDocusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C8/5/2025 | 9:25 AM CDT Docusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C PICTURES OF THE STORED MATERIAL ARE ATTACHED AND INSURANCE IS ON FILE8/4/202510,212.501,615.00City of OtsegoWS 26-ADocusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C8/5/2025 | 9:25 AM CDT Docusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 4/29/2025 (952) 653-1133 22543 ELECTRICAL PRODUCTION SERVICES INC. 4201 Norex Dr Suite 200 Chaska, MN 55318 35378 A 1,000,000 CP3373126 9/10/2024 9/10/2025 500,000 10,000 1,000,000 3,000,000 3,000,000 1,000,000B A3373127 9/10/2024 9/10/2025 10,000,000B CU3373129 9/10/2024 9/10/2025 10,000,000 B WC3373128 9/10/2024 9/10/2025 1,000,000 1,000,000 1,000,000 C Pollution Liability CPLMOL122185 3/3/2024 Pollution 1,000,000 Project Name: City of Otsego New Public Works Cold Storage KA, Project #: 2510113 Kraus-Anderson Construction Company, City of Otsego, and Wold Architects & Engineers are included as an Additional Insureds under the General Liability (including Completed Operations) on a Primary/Non-Contributory basis when required by written contract. 30 Days' Notice of Cancellation (other than non-payment of premium) applies to the Certificate Holder. City of Otsego c/o Kraus Anderson Construction 501 South 8th Street Minneapolis, MN 55404 ELECPRO-37 BHOFFMAN Christensen Group, Inc. 9855 W 78th Street Suite 100 Eden Prairie, MN 55344-8004 Becka Hoffman bhoffman@christensengroup.com SECURA Insurance A Mutual Company SECURA INSURANCE Evanston Insurance Company X 3/3/2026 X X X X X X Docusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C Docusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C Docusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C City of Otsego74,483.008/4/2025WS 31-ADocusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C8/5/2025 | 9:25 AM CDT Docusign Envelope ID: 144E3094-15EF-49FE-9016-E9EBC7CFAA5C