Item 3.8 Purchase of a Fleet Vehicle Single Axle Plow Truck
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works Street Operations Manager Lamson May 27, 2025
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.8 – Fleet Vehicle
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council approve a fleet vehicle purchase.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2026 Fleet Capital Improvement Plan (CIP) includes the replacement of the 2008 Sterling L8500 dump truck. That
truck is equipped with dump body, pre-wetting tanks, reversible plow and wing. The truck has approximately 41,470
miles on it as of May 12, 2025.
During staff research for budgeting purposes, an opportunity to buy a new 2023 vehicle from Transwest (Boyer Trucks)
was identified. The vehicle is a Western Star chassis and is equipped with Towmaster plow equipment and was outfitted
nearly identical to how the City would specify a truck. The truck was built for MnDOT, who has cancelled the order
making it available for purchase.
The truck is equipped with a stainless-steel dump body, pre-wetting equipment, reversible plow, rotating underbody
plow, rear wind and dual sander spreaders. The truck is available for $289,000 compared to buying a 2026 chassis and
equipment for approximately $330,000. City staff reviewed these trucks, driven them and felt that they are a great
value. The City would also be able to take immediate delivery of the truck and pay for it in 2026 versus a new build time
commitment to well over a year.
Staff obtained the quote from Transwest for the 2023 Western Star in the amount of $289,000. The vendor has
provided a trade-in quote for the current equipment in the amount of $15,000, which staff recommend accepting. The
total purchase price for the truck reflecting trade and applicable taxes and fees would be $308,179.50. This amount
would be under the amount of $330,000 that we were tentatively budgeting for in the 2026 Fleet CIP and gets us the
plow truck prior to this winter’s snow removal season.
The Public Works Subcommittee was presented with this information at their May meeting and recommended
consideration of approval by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: Transwest
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quote from Transwest and to authorize procurement of a 2023 Western Star in the amount of
$289,000; and to authorize trade-in of the 2008 Sterling L8500 in the amount of $15,000; final purchase price for the
vehicle would be $308,179.50 after applicable taxes and fees.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 206 – Capital Equipment Revolving Yes (2026)