5.1 Classification and Compensation Study 2023
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Administration Assistant City Administrator/Human Resources Hille October 9, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Administration City Administrator/Finance Director Flaherty 5.1 – Classification and
Compensation Study
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
X Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt the Position Classification and Compensation Final Report dated September
11, 2023, to approve the Job Descriptions, and to authorize phase 1 and phase 2 implementation effective October 1,
2023.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The City Council approved funding in the 2023 budget to conduct a Position Classification and Compensation Study. On
March 27, 2023, the City Council approved the service agreement with Abdo to perform the Study.
Scope of work during the project included:
• Review the existing job descriptions and physical requirements.
• Review the existing job classifications within the existing system to determine job value for each position with
recommendations for necessary adjustments.
• Review the current classification system for appropriate number of grades and steps based on the current job
classifications.
• Review the current classification system and recommend solutions for addressing pay compression.
• Conduct an external market study using comparable cities and provide recommendations for adjustments to the
City’s pay plan along with a method and system to ensure continuing consistency with the market.
• Test recommendations to ensure compliance with the State of Minnesota’s State Equity Compliance
requirements.
• Explore and research additional compensation benefits, that is compliant with Minnesota’s Pay Equity.
Since March, staff and Abdo have completed the scope of work. An executive summary and draft final report were
presented to the City Council during a special meeting on September 11. The City Council requested additional
information during the presentation and to return the final report on October 9 for consideration of approval.
Abdo and City staff are recommending phase 1 and phase 2 implementation as outlined in the final report effective
October 1, 2023. Phase 3 implementation is pending adoption of a cost-of-living adjustment by the City Council which will
be considered later in conjunction with consideration of the final budgets and property tax levies.
SUPPORTING DOCUMENTS ATTACHED:
• Position Classification and Compensation Final Report
• Appendix B – Job Descriptions
o Due to the size of this document (105 pages), only electronic versions were provided in the packet.
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt the Position Classification and Compensation Final Report dated September 11, 2023, to approve the
Job Descriptions, and to authorize phase 1 and phase 2 implementation effective October 1, 2023.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 101 – General (Multiple Departments)
Fund 601 – Water Utility
Fund 602 – Sanitary Sewer Utility
Adopted departmental budgets for 2023 do not include
funding for implementation; therefore, will exceed individual
line-item budgets. The City Council Contingency account has
an adequate level of funding to account for the
implementation in the General fund.
The Water and Sanitary Sewer Utility budgets for 2023 do not
include funding for implementation; therefore, will exceed
individual line-item budgets.
Position Classification &
Compensation Study Report
City of Otsego
Otsego, Minnesota
9/11/2023
City of Otsego
Executive Summary
Abdo was contracted by the City of Otsego to provide an independent position classification and compensation study to
accomplish a variety of important strategic priorities, including job description compliance review, an analysis of the
current municipal compensation markets, a comparison of select benefits offerings between municipalities, and a review
of current and potential Minnesota Pay Equity compliance requirements . The City last conducted a formal independent
position classification and compensation study in 2015 and has experienced a change in its workforce, challenges finding
technical skilled employees, and competition for employees from neighboring larger cities.
As part of our study, Abdo supported the City as they drafted updated position descriptions for each current position and,
as part of the job description analysis, we conducted a Fair Labor Standards Act (FLSA) review to support the overtime
exemption election for all applicable existing positions.
To achieve the objectives set forth in our project scope of work, we completed a scoring exercise using a model similar to
the State of Minnesota Hay Study. Using this model, each position was given a score in the following categories; Know-
How, Problem Solving, Accountability and Special Conditions. These categories are intended to measure and rank the
level of knowledge, skills, influence and impact on City operations for each position. Details on this methodology are
included below.
To complete the evaluation and scoring of Otsego positions, we reviewed the organizational structure, current job
descriptions and requested additional information and clarification from City leadership, as needed. Upon completing the
scoring of positions and conducting pay equity testing, our firm also completed a market wage analysis to compare the
City’s current wage scale, by position, to the comparable public employee wage market in Minnesota.
The market analysis consisted of analyzing salary data from comparable local governments in Minnesota by directly
soliciting wage data from several municipalities that the City and Abdo selected. The table below shows how each
department’s hourly rates compare, on average, to the minimum and maximum market pay. Further details for each
position are included in the final report.
In partnership with city leadership, we developed a proposed compensation plan using the new classification and market
analysis. If adopted, the plan would place the City’s pay grades within 0.5% of market pay, on average. We have also
developed a phased implementation plan and the associated costs for the council’s review.
The results of both the classification (position scoring), compensation analysis, and cost to implement follow.
Department
Public Works (3.26)$ -11% (5.43)$ -15%
Admin/Finance (2.97)$ -9% (5.05)$ -13%
Parks and Rec (4.64)$ -15% (7.54)$ -19%
+/(-)+/(-)
Market Max
Comparison
Market Min
Comparison
3
Methodology
The last compensation and classification study was completed by the city in 2015 with another market survey conducted
in 2020. While some positions may have been paid higher or lower than the predicted pay scale, the City has maintained
consistent compliance with the Minnesota Pay Equity Act, submitting its most recent reporting in 2021. The City will be
required to submit their next Pay Equity Report for 2024.
In recent years, the City has experienced challenges finding and retaining skilled workers which have impacted both the
job duties and wage demands for many positions. The City of Otsego determined that a formal, independent, system-
wide position reclassification and market wage analysis was necessary to assist executive leadership in establishing a
new, logical and justifiable employee wage and salary framework to build upon in the future.
Scoring Analysis
This section reflects the review, analysis and scoring of all Otsego positions. To complete this task Abdo used updated
job description information for current positions, based on direction from the City. Our firm reviewed the job descriptions
and solicited necessary feedback from City representatives to gain the insight needed to accurately score each position.
Scoring was completed using a plan adapted from the State of Minnesota Hay Method. The model assigned each
position a score in the following categories (adapted from the State of Minnesota 2009 Hay Manual): Know-How, Problem
Solving, Accountability, and Special Conditions.
Know-How represents the knowledge, skills and abilities (KSAs) an employee needs to be successful in a particular
job. The Hay Method places the greatest emphasis on Know-How. Know-How is defined as an expert skill,
information or body of knowledge that imparts an ability to cause a desired result. The Know-How category is the
most heavily weighted category. If a position is more easily learned, the position will point toward the lower end of
the scale.
Know-How category is further divided into three parts: Depth and Breadth of Job-Specific Knowledge (aka Technical
and Specialized Know-How and Job-Specific Knowledge); Integrating Know-How (aka Managerial Breadth or Know-
How); and Human Relation Skills (aka Human Relations Know-How). A number is assigned for total Know-How points
by making several separate choices for each of the three elements described and an overall assessment.
Job-Specific Knowledge includes the position’s requirements for knowledge and skills related to practices,
procedures, specialized techniques and professional disciplines. It also includes basic and job-specific
supervisory and managerial knowledge, skills, and abilities (KSAs), when appropriate. This aspect of Know-How
does not make distinctions among differently sized managerial jobs nor does it include human relation skills. It is
important to remember that this element measures the requirements of the position, not the qu alifications of an
incumbent.
Integrating Know-How considers the need to integrate and manage progressively more diverse functions and is
used to rank managerial breadth and scope, from similar to very different functions. When required, basic and
job-specific supervisory and managerial knowledge, skills and abilities are included in the Job-Specific part of a
Know-How rating. The overall size of an organization directly influences the number of managerial breath
categories, because the organizational size often reflects requirements for increased managerial complexity and
diversity.
Human Relation Skills is the third element of a job’s Know-How rating. It is the active, practicing interpersonal
skills typically required for productive working relationships to work with, or through, others inside and/or outside
of the organization to get work accomplished. It assumes that each job requires a foundation of basic human
relations skills. To be effective, an employee must typically be proficient at the highest level of Human Relations
Skill regularly required for the position.
Problem Solving is the process of working through details of a problem to reach a solution. Problem solving may
include mathematical or systematic operations and can be a gauge of an individual’s critical thinking skills. Problem
Solving measures the intensity of the mental process that uses Know-How to: (1) identify, (2) define, and (3) resolve
problems. It is a percentage of Know-How, reflecting the fact that “you think with what you know.” This is true of even
the most creative work. Ideas are put together from something already there. The raw material of any thinking is
knowledge of facts, principles and means.
4
Context includes the influences or environment that limit or guide decision -making such as rules, instructions,
procedures, standards, policies, principles from fields of science and academic disciplines. Positions are guided
by organizational, departmental or functional goals, policies, objectives and practices circumscribed by
procedures and instructions. In general, policies describe the “what” of a subject matter, procedures detail the
steps needed to follow through on a policy (i.e., how, where, when, by whom) and instructions outline the specific
aspects of how to perform the tasks, such as the operation of a machine or how to select the appropriate letters
to use in particular situations.
Thinking Challenge includes the nature of the problems encountered and the mental processes used to resolve
the problems. The scale ranges from simple problems to very complex issues, with the premise that simple
issues recur regularly in the same form and after a while are resolved by rote or instinct, but very difficult issues
require substantial thinking and deliberation. The types of situations encountered and the processes involved in
identifying, defining or resolving related problems are considered. Thinking Challenge reflects the degree of
difficulty in finding improvements and adapting to changes.
Accountability does not mean being responsible for getting one’s own work done. Rather, it reflects responsibility for
actions and their consequences and the measured effect of the job on end results for the organization.
Accountability includes three factors: Freedom to Act/Empowerment, Magnitude, and Job Impact.
Freedom to Act/Empowerment involves the degree of personal or procedural control or guidance exercised over
the position. For example, what constraints are put on an employee in this job? How closely supervised is the
position? What kinds of decisions are made higher up in the organization?
Magnitude is the portion of the total organization encompassed by the position’s primary purpose. It’s most
typically indicated by the general dollar size of the area(s) most directly affected by the job, i.e., the resources
over which the position has control or influence. A variety of factors are considered such as size of budget is
employee responsible for, what degree of influence is held and is this person a decision maker.
Job Impact is considered to be indirect (indirect or contributory) or direct and measurable (shared or primary). It
involves the way in which the position’s actions affect end results in the agency. For example, how does the
employee influence the business - directly or indirectly? Does the employee provide advisory or interpretive
services for others to use in making decisions? Is the job an information-recording one? Does it provide a
necessary service with a relatively small effect on the business of the agency? “Contributory” and “primary” are, by
far, the most frequently used options.”
Special Conditions consider the physical effort, environmental conditions, hazard exposure, and sensory attention
demands that an employee is commonly subject to in the position. For example, two positions may be assigned
identical points in all other areas but the position that is regularly required to work in extreme outdoor conditions (i.e.,
heat or extreme cold) would receive additional points for these factors.
The work associated with this scoring represents the primary work conducted for this assignment, which is to review
positions and functions and provide a consistent measurement and "scoring" of functions and responsibilities within the
municipality.
5
Findings and Recommendations
Position Points
Table 1 represents the total score assigned to each position based on the Methodology discussed.
Table 1: Position Classification and Point Assignment
Market Analysis
This section documents a sample of the wages offered to the employees of comparable local governmental units in
Minnesota. The comparable government entities identified for this study were communities of comparable size,
complexity, geographic location, and proximity to the metro area.
The City of Otsego is in close proximity to cities with populations between 20,000 over 65,000. As a result, the City is
competing for talent with larger northwest metro communities. The City should consider competitive compensation
scaled to attract and retain employees with the knowledge, skills, and abilities to provide service levels expected within
the community, especially considering the current labor market. These factors, coupled with the demand of specific
technical and multi-faceted positions within the City, have resulted in the recommendations provided in this survey.
Position Title Proposed Score
Administrative Assistant 97
Park Maintenance I 99
Street Maintenance I 113
Utility Billing Clerk 116
Building Permit Technician 161
Finance Clerk 172
Park Maintenance II 179
Deputy Clerk 184
Recreation Coordinator 186
Street Maintenance II 187
Utility Operator I 187
Mechanic 197
Lead Parks Maintenance 206
Street Operations Foreperson 214
Utility Operator II 214
Utility Operations Foreperson 223
Accountant 229
City Clerk 250
Utility Manager 335
Streets Operations Manager 337
Parks and Recreation Director 363
Human Resources/Assistant City Administrator 377
Emergency Services Director 414
City Administrator-Finance Director 486
6
The wages of the comparable positions for the municipalities listed in Table 2 were compared with those at the City of
Otsego. It should be noted that the governments listed do not always have the exact type or number of positions as
Otsego and, in these cases, assumptions about duties and levels of responsibilities were made based on job titles and
supervisory reporting information and were used to identify comparable positions.
Table 2 - Market Survey
The Market Survey lists government agencies that were included in standard demographics for at least one existing
position in the market analysis.
Andover Elk River
Maple Grove Farmington
Champlin Forest Lake
Rogers Northfield
Chaska Savage
Chanhassen St Michael
The market analysis has been adjusted to reflect comparable 2023 wages for the local governments analyzed. Results,
by individual position, of the market wage study is reflected in Table 3.
Table 3 – 2023 Market Analysis
Key market wage analysis considerations and findings include:
•All market and City of Otsego wage data is based on 2023 compensation scales .
•A negative average market variance indicates that the current City of Otsego wages fall BELOW the market
•A positive average market variance indicates that the current City of Otsego wages fall ABOVE the market
•Current pay range MINIMUMS for each position were, on average, 10% below the market minimum pay for similar
positions. It is important to note, however, that this is an average and individual positions vary.
•Current pay range MAXIMUMS for each position were, on average, 14% below the market minimum pay for similar
positions. It is important to note, however, that this is an average and individual positions vary.
•Overall, a reevaluation of the existing position classification and wage scale will assist in realigning all positions
in relation to the City’s internal organizational structure and to the market. Doing so will presumably have a
positive impact on future employee recruitment and current employee satisfaction and retention.
•It is important to consider that many cities approve annual Cost of Living Adjustments (COLA) and will plan to do
so for a January 1, 2024, effective date. As a result, it should be noted that, should the City not elect to apply a
2024 COLA adjustment to their current compensation model or implement the proposed compensation scale
updates, current market variances, as reflected in the following table, may continue to grow.
Compensation Plan
During initial discussions with City leadership, it was clear that the following key strategic goals and assumptions applied:
•The City of Otsego is motivated to attract and retain qualified talent to facilitate successful City operations and
leadership. In order to do this effectively, both in the past and looking ahead, the City has positioned itself
competitively related to wages and benefits.
Houly Salary $%Hourly Salary $%
Street Maintenance I 25.89$ 53,846.69$ (3.01)$ -13%34.34$ 71,421.65$ (5.92)$ -21%
Park Maintenance II 27.66$ 57,524.18$ (4.78)$ -21%35.65$ 74,160.91$ (7.24)$ -25%
Park Maintenance I 25.31$ 52,651.45$ (1.07)$ -4%35.61$ 74,062.13$ (5.48)$ -18%
Utility Billing Clerk 27.98$ 58,206.23$ (2.28)$ -9%36.41$ 75,740.01$ (4.48)$ -14%
Administrative Assistant 25.60$ 53,239.04$ 0.10$ 0%32.22$ 67,012.04$ (0.29)$ -1%
Deputy Clerk 28.73$ 59,749.10$ (3.02)$ -12%35.61$ 74,072.10$ (3.68)$ -12%
Finance Clerk 29.18$ 60,701.16$ (1.94)$ -7%37.87$ 78,765.93$ (4.02)$ -12%
Building Permit Technician 27.13$ 56,433.86$ (1.43)$ -6%34.47$ 71,691.65$ (2.54)$ -8%
Utility Operator-Class D 27.17$ 56,504.54$ (1.47)$ -6%35.47$ 73,785.79$ (3.54)$ -11%
Recreation Coordinator 30.38$ 63,190.23$ (4.68)$ -18%39.15$ 81,422.64$ (7.22)$ -23%
Utility Operator-Class C 27.17$ 56,504.54$ 0.08$ 0%35.47$ 73,785.79$ (1.63)$ -5%
Street Maintenance II 29.56$ 61,489.83$ (2.32)$ -9%37.54$ 78,091.81$ (3.70)$ -11%
Mechanic 28.60$ 59,483.42$ 0.28$ 1%35.29$ 73,397.23$ 0.59$ 2%
Utility Operator - Class B 31.63$ 65,782.31$ (2.75)$ -10%41.75$ 86,833.07$ (5.87)$ -16%
Lead Parks Maintenance 37.39$ 77,780.19$ (8.52)$ -29%46.15$ 95,984.20$ (10.27)$ -29%
Utility Operations Foreperson 35.58$ 73,996.00$ (4.97)$ -16%44.22$ 91,977.60$ (6.19)$ -16%
Street Operations Foreperson 37.08$ 77,135.33$ (6.47)$ -21%46.56$ 96,852.27$ (8.53)$ -22%
Accountant 34.15$ 71,025.87$ (1.70)$ -5%43.89$ 91,284.12$ (3.58)$ -9%
City Clerk 40.31$ 83,835.50$ (5.91)$ -17%51.53$ 107,182.24$ (8.80)$ -21%
Human Resources/Assistant City Administrator 48.53$ 100,937.07$ (7.56)$ -18%63.87$ 132,842.11$ (12.97)$ -25%
Parks and Recreation Director 45.57$ 94,775.39$ (4.60)$ -11%58.75$ 122,192.50$ (7.85)$ -15%
Streets Operations Manager 47.29$ 98,363.37$ (3.87)$ -9%59.64$ 124,055.97$ (5.70)$ -11%
Utility Manager 45.23$ 94,069.37$ (1.81)$ -4%56.91$ 118,380.55$ (2.97)$ -6%
City Administrator-Finance Director 64.45$ 134,062.91$ (2.86)$ -5%82.48$ 171,562.70$ (5.96)$ -8%
Position Title AVERAGE
Market Min Salary (2023 Rates)
AVERAGE
Market Max Salary
(2023 Rates)
City Over / (Under) Current
Market Minimum
City Over / (Under)
Current Market
Maximum
Combined Sources - Market Salary Data
•The City wishes to reduce the number of steps to reach the maximum pay in a given range. Currently, the City has
a nine (9) step plan and would like to move to seven (7) steps within a grade.
•It is important to the City that employees and department heads understand how points and grades were
assigned, and how they will be maintained going forward.
Table 4 - Step and Grade Scale – Proposed 2023 Compensation Model
The proposed compensation model reflects the following structural components:
•Step and grade model that utilizes a total of seven (7) steps, including the start step, to achieve maximum
compensation within a total of 21 grade levels.
•All seven (7) steps are intended to be used as the standard compensation scale, to be awarded using the City’s
current step award process, primarily length of service and acceptable performance.
•The minimum pay level for the proposed compensation scale is, on average, .21% below market minimum pay
averages for each position.
•The maximum pay level for the proposed compensation scale is, on average, .51% below market minimum pay
averages for each position.
•The proposed scale includes a 6.00% adjustment between grades.
•The proposed scale reflects a 4.2% adjustment between steps.
•The range within each proposed scale grade (Step 1 through Step 7) is 28%.
Grade 1 2 3 4 5 6 7
0 50 1 22.75$ 23.71 24.70 25.74 26.82 27.95 29.12
51 96 2 24.12$ 25.13 26.18 27.28 28.43 29.62 30.87
97 114 3 25.56$ 26.64 27.75 28.92 30.13 31.40 32.72
115 163 4 27.10$ 28.23 29.42 30.66 31.94 33.28 34.68
164 187 5 28.72$ 29.93 31.18 32.49 33.86 35.28 36.76
188 197 6 30.44$ 31.72 33.06 34.44 35.89 37.40 38.97
198 205 7 32.27$ 33.63 35.04 36.51 38.04 39.64 41.31
206 222 8 34.21$ 35.64 37.14 38.70 40.33 42.02 43.79
223 236 9 36.26$ 37.78 39.37 41.02 42.75 44.54 46.41
237 249 10 38.44$ 40.05 41.73 43.48 45.31 47.21 49.20
250 260 11 40.74$ 42.45 44.24 46.09 48.03 50.05 52.15
261 290 12 43.19$ 45.00 46.89 48.86 50.91 53.05 55.28
291 363 13 45.78$ 47.70 49.70 51.79 53.97 56.23 58.59
364 380 14 48.52$ 50.56 52.69 54.90 57.20 59.61 62.11
381 400 15 51.44$ 53.60 55.85 58.19 60.64 63.18 65.84
401 414 16 54.52$ 56.81 59.20 61.68 64.27 66.97 69.79
415 460 17 57.79$ 60.22 62.75 65.39 68.13 70.99 73.97
461 471 18 61.26$ 63.83 66.51 69.31 72.22 75.25 78.41
472 486 19 64.94$ 67.66 70.51 73.47 76.55 79.77 83.12
487 497 20 68.83$ 71.72 74.74 77.87 81.15 84.55 88.10
498 508 21 72.96$ 76.03 79.22 82.55 86.01 89.63 93.39
Points
Standard Steps
Conclusion
Table 5 – Position Point & Grade Assignment with Minimum and Maximum Step
When comparing the proposed step and grade scale to the current pay structure, the proposed scale uses two fewer
steps and grades, seven (7) and 21 compared to nine (9) and 23. The difference between grades remains at 6% between
all grades. Overall, this proposed structure should be familiar to employees and leaders at the City. The most notable
change will be reducing the number of steps per grade and, in turn, increasing the percentage between each step.
In light of our comprehensive study, our recommendation would be as follows:
•Approve all proposed position scoring for each position; and
•Adopt the proposed 2023 step and grade plan, without a COLA, moving each individual employee to the next
salary step, without a decrease in salary, and
•When applicable, move each individual employee to the salary step that most closely places them to their current
market position on the existing step and grade scale.
•Utilize the step and grade scale to calculate and apply 2024 and all future annual approved cost of living
increases (COLA) for all positions, effective each January 1st; and
•Utilize the step and grade scale to calculate and consistently apply 2024 and all future performance and/or
longevity-based increases (above cost of living amounts).
It should also be noted that, if there were ever an instance that an employee was awarded a wage above their appropriate
grade maximum step, the City should consider implementing a formal and documented longevity plan that meets the
definition of exceptional service pay to accommodate these types of pay scale exceptions.
Administrative Assistant 97 3 25.70$ 25.56$ 32.72$
Park Maintenance I 99 3 22.87$ 25.56$ 32.72$
Street Maintenance I 113 3 22.87$ 25.56$ 32.72$
Utility Billing Clerk 116 4 25.70$ 27.10$ 34.68$
Building Permit Technician 161 4 25.70$ 27.10$ 34.68$
Finance Clerk 172 5 27.24$ 28.72$ 36.76$
Park Maintenance II 179 5 24.25$ 28.72$ 36.76$
Deputy Clerk 184 5 25.70$ 28.72$ 36.76$
Recreation Coordinator 186 5 25.70$ 28.72$ 36.76$
Street Maintenance II 187 5 27.24$ 28.72$ 36.76$
Utility Operator I 187 5 25.70$ 28.72$ 36.76$
Mechanic 197 6 28.88$ 30.44$ 38.97$
Lead Parks Maintenance 206 8 28.88$ 34.21$ 43.79$
Street Operations Foreperson 214 8 30.61$ 34.21$ 43.79$
Utility Operator II 214 8 28.88$ 34.21$ 43.79$
Utility Operations Foreperson 223 9 30.61$ 36.26$ 46.41$
Accountant 229 9 32.45$ 36.26$ 46.41$
City Clerk 250 11 34.39$ 40.74$ 52.15$
Utility Manager 335 13 43.42$ 45.78$ 58.59$
Streets Operations Manager 337 13 43.42$ 45.78$ 58.59$
Parks and Recreation Director 363 13 40.96$ 45.78$ 58.59$
Human Resources/Assistant City Administrator 377 14 40.96$ 48.52$ 62.11$
Emergency Services Director 414 16 $ 54.82 54.52$ 69.79$
City Administrator-Finance Director 486 19 61.59$ 64.94$ 83.12$
Current
Grade MinPosition Title Proposed
Score
New
Grade
New Max
Step 7
New Min
Step 1
Time off and Allowances
City officials recognize allowances and time away from work are also important tools in attraction and retention of quality
employees. A high-level assessment and comparison of benefit programs for comparable cities was completed.
Analysis and findings of this assessment can be found in Appendix A.
Pay Equity Compliance
The existing pay scale for the City of Otsego was tested in the Minnesota Pay Equity Compliance system and was found
to be in compliance. The reports generated from the test have been included in Appendix B of the report.
The proposed scale has also been tested in the Minnesota Pay Equity Compliance system and was found to be in
compliance. The reports generated from the test have been included in Appendix C of the report. In addition, Appendix D
includes a publication from the State of Minnesota providing guidance on interpreting and understanding the Minnesota
Pay Equity System.
Implementation
The next step in this process is to consider implementation of the Compensation System. Before moving to this step
there are several questions the Council will want to consider.
•Should the City adopt a new step and grade plan, including updated job descriptions and position point
assignments for all existing positions?
•What is the overall 2023 and 2024 cost of implementation for non-union employees, assuming employees would
move to the step and grade program and are placed at the step closest to, but not below, their current salary? See
detailed implementation phases and costs below.
Phase 1: Apply the proposed grades and rages to the employees at their current rate of pay
If adopted, the proposed step and grade program, based on 2023 data, would place employees within their designated
grade, without a decrease in salary, and assumes that employees (if any) that are currently being compensated above the
proposed wage scale would remain at their current rate of pay. Estimated costs of Phase 1 adoption are listed below. It
should be noted costs are annualized for 2023 based on a January 1st, 2023, effective date but can be easily prorated for
a portion of the calendar year.
Phase 2: Adjust individual compensation to achieve similar range position for each employee
If adopted, the City may choose to move employees to the same or similar range position relative to the current
compensation model on the new grade. For example, if an employee, prior to implementation of the proposed
compensation structure was positioned at the middle (50%) of the current range, adoption of the proposed ranges may
reposition them, at their current rate, lower within the new range (i.e. 25%). Phase 2 represents the cost to adjust
employee pay to reposition them back to their prior range position, 50% in this example. This adjustment keeps the
employee in the same position relative to both the internal pay range and the market pay.
Phase 3: Adopt a 2024 Cost of Living Adjustment
If approved, the City may adopt a COLA for the 2024 calendar year, effective January 1, 2024. This adjustment would be
applied to the newly adopted step and grade program and all individuals would receive an increase in pay. COLA’s
between 2.0-3.5% have historically been awarded by the City and should not be considered an “additional” expense related
to adoption of the proposed step and grade program. Estimated costs of Phase 3 adoption are listed below.
Closing
Should the City decide to move to the new step and grade plan, we recommend approval of the following at a regular
meeting of the City Council:
-Phased implementation of new pay plan
-Adjusting the steps from nine (9) to seven (7)
-Approving a 2024 cost of living adjustment (COLA) of 4.0%
Abdo would like to thank the City of Otsego for the opportunity to prepare and present this Position Classification and
Compensation Analysis. We would especially like to thank the leadership team for their assistance in providing the
necessary data to conduct the study.
$ Increase % Increase
Phase 1: Total Annual Cost for 2023 Implementation 83,500.00$ 3.71%
Phase 2: Total Annual Cost for Market Placement Adjustments 196,500.00$ 8.72%
Phase 3: Total Annual cost for 2024 COLA (4.00%)106,100.00$ 4.71%
Total 386,100.00$ 17.14%
Phased Implementation
$ 2,252,600.00 Estimated Current Payroll
Appendix A
As part of the survey, Abdo collected data on holidays and pay plan structure. The table above summarizes the findings. Only one
city offered a formal longevity pay plan. While all surveyed cities operated on a step and grade plan, it was a near even split of
those who offered annual pay increases based on length of service or based on employee performance.
We also collected data on uniform, boots, and vehicle allowances. Since the data varied widely across respondents, summary da ta is
not shown here. Nine cities offered some combination of uniform and/or boot allowance and six cities offered a vehicle allow ance
for executive or director level positions.
Average Number of Holidays (excluding floating)10.75
# of Cities that offer some floating holiday 5
Number of Cities Offering Longevity Pay 1
Pay for Perfomance 4
Length of Service 6
Appendix B
Compliance Report
Jurisdiction:Otsego Report Year:2024
13400 90th Street N.E.Case:1 - 2023 Current Test (Private
(Jur Only))
Otsego, MN 55330
Contact:A. Flaherty Phone:(763) 441-4414 E-Mail:AFlaherty@ci.otsego.m
n.us
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information
from your pay equity report data. Parts II, III and IV give you the test results.
For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports.
I. GENERAL JOB CLASS INFORMATION
Male Classes Female Classes Balanced Classes All Job Classes
# Job Classes 13 9 0 22
# Employees 22 10 0 32
Avg. Max Monthly Pay per employee 6585.88 6195.52 6463.90
II. STATISTICAL ANALYSIS TEST
A. Underpayment Ratio = 242.3077 *
Male Classes Female Classes
a. # At or above Predicted Pay 6 7
b. # Below Predicted Pay 7 2
c. TOTAL 13 9
d. % Below Predicted Pay (b divided by c = d)53.85 22.22
*(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T-test Results
Degrees of Freedom (DF) = 30 Value of T = -0.306
a. Avg. diff. in pay from predicted pay for male jobs = -11
b. Avg. diff. in pay from predicted pay for female jobs = 14
III. SALARY RANGE TEST = 100.00 (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 8.00
B. Avg. # of years to max salary for female jobs = 8.00
IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A)
A. % of male classes receiving ESP = 0.00 *
B. % of female classes receiving ESP = 0.00
*(If 20% or less, test result will be 0.00)
Page 1 of 1 8/15/2023 3:04:54 PM
Appendix C
Compliance Report
Jurisdiction:Otsego Report Year:2024
13400 90th Street N.E.Case:2 - 2023 Proposed Test (Private
(Jur Only))
Otsego, MN 55330
Contact:A. Flaherty Phone:(763) 441-4414 E-Mail:AFlaherty@ci.otsego.m
n.us
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information
from your pay equity report data. Parts II, III and IV give you the test results.
For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports.
I. GENERAL JOB CLASS INFORMATION
Male Classes Female Classes Balanced Classes All Job Classes
# Job Classes 15 8 1 24
# Employees 22 9 3 34
Avg. Max Monthly Pay per employee 7815.76 7146.61 7511.25
II. STATISTICAL ANALYSIS TEST
A. Underpayment Ratio = 71.11111 *
Male Classes Female Classes
a. # At or above Predicted Pay 7 2
b. # Below Predicted Pay 8 6
c. TOTAL 15 8
d. % Below Predicted Pay (b divided by c = d)53.33 75.00
*(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T-test Results
Degrees of Freedom (DF) = 29 Value of T = 0.714
a. Avg. diff. in pay from predicted pay for male jobs = -2
b. Avg. diff. in pay from predicted pay for female jobs = -60
III. SALARY RANGE TEST = 100.00 (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = 6.00
B. Avg. # of years to max salary for female jobs = 6.00
IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A)
A. % of male classes receiving ESP = 0.00 *
B. % of female classes receiving ESP = 0.00
*(If 20% or less, test result will be 0.00)
Page 1 of 1 9/7/2023 3:17:38 PM
Appendix D
Interpreting Results of Compliance Tests
Your jurisdiction is required to pass four tests to be in compliance with pay equity law. For more
information about compliance tests, refer to the Guide to Understanding Pay Equity Compliance.
1. Completeness and Accuracy Test - Report is submitted on time, data is correct,
and required information has been provided
2. Statistical or Alternative Test- Compares salary data to determine if female classes
are paid consistently below male classes of comparable work value (job points). The
Minnesota Pay Equity Management System will generate results applying the Statistical
Analysis Test. Underpayment ratio results of 80 and above are passing. In some cases, the
Alternative Analysis is required and consists of a manual review of the data. Refer to the
following page to determine which test applies to your report.
3. Salary Range Test - Compares the average number of years required for female classes
to move through a salary range consisting of a time-phased step progression to the average
number of years required for male classes. Results of 0 or 80 and above are passing scores.
(Test does not apply if years to achieve maximum salary are not defined or if salary ranges
are not defined).
4. Exceptional Service Pay Test - Compares the percentage of female classes receiving
longevity or performance pay to the percentage of male classes receiving longevity or
performance pay. In noting exceptional service pay, recipients must exceed the maximum
salary reported. Results of 0 or 80 and above are passing scores. (Test does not apply if
exceptional service pay is not available in your jurisdiction).
Compliance Determination Questionnaire
Answer the questions below to interpret results of a jurisdiction’s compliance report.
Please note that MMB will make all final compliance determinations, this should be used for
informational review purposes only.
1. Is the underpayment ratio at or above 80%?
A. Yes- Compliance (Go to question 4)
B. No- Are there 6 or more male classes and at least one class with a salary range?
I. YES- Move on to T-test and then go to question 2.
II. NO- Use alternative analysis test; go to question 3.
2. Is the value of T and degrees of freedom within range according to the t-test table?
A. Yes- Compliance (Go to question 4)
B. No- Out of compliance (Go to question 4, please note that even if the other tests
listed in questions 4 and 5 have passing scores the jurisdiction may still be out of
compliance)
3. Alternative Analysis Test - If the answer is yes to any of the statements below, the jurisdiction
may be out of compliance, even if the other tests listed in questions 4 and 5 have passing
scores.
• Is there a female job class with more points and less pay than a
male class and the difference cannot be explained by years of
service?
• Is there a female job class with the same points as a male class and
less pay and the difference cannot be explained by years of service?
• Is there a female job class between 2 male classes and the female
job class receives less pay than either male class and the difference
cannot be explained by years of service?
• Is there a female class rated lower than all male classes and pay is
not reasonably proportionate to points as other classes and the
difference cannot be explained by years of service?
Ι. Did you answer yes to any of the questions above?
A. NO- Compliance, go to question 4
B. Yes- Jurisdiction may be out of compliance (Go to question 4,
please note that even if the other tests listed in questions 4
and 5 have passing scores the jurisdiction may still be out of
compliance)
4. Is the salary range test 0%, or at or above 80%?
A. Yes- Compliance (Go to question 5)
B. No- Out of compliance (Go to question 5, Jurisdiction may be out of compliance with
pay equity law, even if there is a passing score on a test from a previous question)
5. Is the exceptional service pay test 0%, or at or above 80%?
A. Yes- Compliance (End)
B. No- Out of compliance (Jurisdiction might be out of compliance with pay equity law,
even if there is a passing score on a test from a previous question)
1
Position Description
Position: Accountant
Department: Finance
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 9
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Responsible for performing essential accounting functions, including, but
not limited to: accounts payable, accounts receivable, bank reconciliations, general ledger
reconciliations, development escrow maintenance, and additional duties as assigned by the Finance
Director.
Immediate Supervisor: Finance Director
Supervises: None
Provides Work Direction to: None
MAJOR JOB FUNCTIONS
1. Accounts Payable
a. Receive incoming invoices and match them against supporting documentation such as
packing slips, purchase orders, etc.
b. Distribute invoices to the appropriate department of the City for expenditure coding
and approval of payment. Responsible for ensuring invoices are cycled through the
approval process on a timely basis to ensure compliance with statutory payment periods
c. Data entry of invoice information into the accounting software including verification of
appropriate expenditure coding
d. Preparation of a listing of claims to be paid for the City Council’s approval
e. Upon City Council approval, process checks and/or electronic payments, distribution of
checks to the appropriate vendors, and timely filing of paid invoices
2
f. Prepare the documentation of monthly sales and fuel tax liabilities and commence the
payment of the respective liability as well as the filing of the appropriate regulatory
requirements
g. Maintenance of vendor files within the accounting software, including obtaining W-9
documentation and annual issuance of 1099 tax documents
2. General Accounting
a. Accounts Receivable
i. Responsible for maintenance of customer records within the accounting
software
ii. Prepare documentation and send invoices for miscellaneous billings of the City
b. Receipting
i. Receipt of transactions not included within the Utility Billing and Building
Department functions
ii. Compilation of all cash and check receipts and completion of the preparation of
the deposit slip
c. Bank Reconciliations
i. Identification of electronic receipts and disbursements within the City’s bank
accounts and preparation of the appropriate recording of such activity within
the accounting software
ii. Comparison of routine deposits within the City’s bank accounts to the
respective receipting batches within the City’s accounting software
iii. Reconciliation of the City’s bank accounts on a monthly basis
d. Escrow Accounting
i. Responsible for monthly maintenance of funds held by the City as escrow for
development and planning related items. This includes keeping a master file for
each escrow account
ii. Timely identification of escrow accounts that are overdrawn and are responsible
for preparation of documentation as well as sending an invoice to the
appropriate party
iii. Provide a quarterly report of escrow accounts to the Finance Director, City
Administrator and City Consultants
3. Advanced Accounting
a. Ongoing
i. Monitor the checking account balance to ensure proper cash flows in relation to
cash disbursements for accounts payable, capital projects, debt service and
more
ii. Prepare appropriate journal entries to ensure the financial records of the City
are reconciled on a monthly basis to provide the most accurate information as
possible
iii. Assist in the preparation and compilation of financial information for monthly
financial reports to the City Council
b. Annual
i. Prepare appropriate journal entries to ensure the financial records of the City
are reconciled and accurate in preparation of the annual financial statement
3
audit
ii. Assist in the preparation of work papers to support the audit of the City’s
financial statements
iii. Assist in the preparation of the Comprehensive Annual Financial Report
4. Other Duties
a. Serve as the primary backup for the utility billing function
b. Serve as the primary backup for the payroll function
c. Special assessment searches
d. Tracking of financial activity through project accounting codes
e. Assist the Finance Director with the investment portfolio, annual budgeting, and other
duties as assigned or apparent
5. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Working knowledge of accounting practices and procedures
• Working knowledge of current suite of Microsoft Office
• Ability to handle detail and accurately process transactions and solve problems
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in writing
• Ability to plan, prioritize, and organize your work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Bachelor’s degree in accounting or finance
2. Three years of experience in an accounting or finance related position
3. An equivalent combination of education and experience may be substituted for the educational
and experience requirements above
4. A valid driver’s license
PREFERRED QUALIFICATIONS
1. Previous experience with governmental finance operations, audits or software
2. Previous experience with electronic data storage software products
3. Certified Public Accountant and/or Certified Public Finance Officer licensure
4
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is in a normal office environment. Limited lifting of 10 pounds or less is required intermittently.
Activities that occur constantly (5–8 hours/shift): sitting
Activities that occur frequently (2–5 hours/shift): talking, hearing
Activities that occur occasionally (up to 2 hours/shift): standing, walking
Activities that occur rarely (do not exist as regular part of job): lifting, carrying, pushing, pulling,
climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling,
repetitive motions, eye/hand/foot coordination
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Administrative Assistant
Department: Administration
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 3
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Perform receptionist and customer service duties; perform administrative
and clerical work; administer city licensing programs; provide assistance to the building safety and utility
billing functions; and assist in responding to code enforcement complaints including providing
administrative and customer support for code enforcement.
Immediate Supervisor: Assistant City Administrator
Supervises: None
Provides Work Direction to: None
MAJOR JOB FUNCTIONS
1. City Receptionist:
a. Answer main phone lines, direct calls, take messages, and assist callers
b. Respond to emails
c. Greet and assist public at reception counter
d. Accept payments and issue receipts
2. Administrative and Clerical Support:
a. Process the issuance of administrative licenses and permits (i.e. burning, fence,
peddlers, solicitors, fowl, etc.)
b. Serve as minute taker for City Council, Parks and Recreation, Planning Commission,
Administrative Subcommittee and Public Works Subcommittee meetings as needed
c. Assist with the maintenance, storage and retrieval of City documents
d. Prepare and copy documents, reports, and typed material as requested
e. Assist with coordinating, copying, and distribution of City Council, Planning Commission,
Parks and Recreation, Administrative Subcommittee and Public Works Subcommittee
packets as needed
f. Enter data in appropriate software/computer system
g. Notarize documents
h. Open and distribute incoming mail and provide assistance on outgoing mail
3. Code Enforcement:
a. Receive and enter code enforcement complaints in City data base
b. Forward to City Planner for action
c. Respond to phone calls and questions from complainant on status of code enforcement
action
d. Send enforcement, violation, and citation letters as directed by City Planner
e. Track fines levied by citation, accept payment of fines, and for unpaid citations, prepare
assessment notifications, letters and assessment rolls
f. Coordinate with abatement contractors
4. Rental Housing Licenses:
a. Process licenses following City ordinance
b. Mail letters and issue licenses
c. Enter data in computer system
d. Confer with City Planner and Building Safety Department as needed
e. Send violation and citation letters for non-compliance
5. Assistance to the Building Department:
a. Maintain and schedule inspections conducted by building inspectors
b. Assist with the maintenance, storage and retrieval of property files
c. Accept applications, calculate fees and issue generic flat rate permits
d. Monitor expiring permits and send notification letter to applicants
e. Provide building activity reports and information to the County Assessor
f. Distribute permits and certificates of occupancy
g. Assist in the monitoring of builder’s escrow accounts
6. Other Items:
a. Direct street light issues to the appropriate utility company
b. Process Right of Way permits in conjunction with City Engineer
c. Accept sign permits and fees per City Ordinance and forward to City Planner for
approval
d. Assist City Engineer with review and corrections of Master Street Address Guide
including proofing street addresses on maps and new plats
e. Perform clerical duties for various departments as assigned
f. Assist the City Clerk during election cycles
7. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable experience in answering multiple phone lines, directing calls, and responding to
callers
• Demonstrable experience in providing exceptional customer service both in person,
electronically, and on the telephone
• Extensive knowledge of and experience and proficiency in word processing, data base,
spreadsheet, presentation, and other office software programs necessary to provide
administrative support
• Knowledge of and experience in City operations, ordinances, and practices related to code
enforcement, rental and other minor licenses and permits
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to calculate fees, determine accuracy of payments, and process payments
• Ability to diffuse conflict and tense situations with public in person or over the phone
• Ability to plan, prioritize, and organize your work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Three years of receptionist and administrative support experience
2. Proficiency in office computer systems
3. Customer service experience
4. High school diploma/GED
PREFERRED QUALIFICATIONS
1. Administrative support training or certification
2. Experience working for a growing city or county
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is inside in a normal office setting. Work is done alone, with others and with the public. This
includes medium physical strength work occasionally.
Activities that occur constantly (5–8 hours/shift): sitting, talking, hearing
Activities that occur frequently (2–5 hours/shift): repetitive motions, eye/hand/foot coordination
Activities that occur occasionally (up to 2 hours/shift): standing, walking, lifting, carrying, reaching
Activities that occur rarely (do not exist as regular part of job): pushing, pulling, climbing, balancing,
stooping, kneeling, crouching, crawling, handling, grasping, feeling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
1
Position Description
Position: Assistant City Administrator/Human Resources
Department: Administration
Position Status: Full-time
FLSA Status: Exempt
Pay Grade: 14
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Responsible for performing a wide variety of complex administrative,
technical and professional work in directing the Human Resource functions, leading the various
Communications tools, supervising customer service employees, and performing specialized
administrative duties and projects as assigned to help carry out the work of the City.
Immediate Supervisor: City Administrator.
Supervises: Building Permit Technician and Administrative Assistants.
MAJOR JOB FUNCTIONS
1. Human Resources:
a. Develop, research, and implement policies related to Human Resources
b. Management of the job evaluation system, maintenance of job descriptions,
maintenance of the Pay Plan, and compliance with pay equity requirements.
c. Recommend the development, implementation and administration of employee
benefit programs and recommends benefit plan changes.
d. Maintain insurance program offerings including health, dental, disability, life, and
workers compensation.
e. Plan and execute the employee recruitment, selection and orientation processes.
f. Interview and recommend staff
g. Coordination of background, drug and medical testing.
h. Maintenance of confidential employee personnel and medical records.
i. Maintenance of the employee files within the payroll service provider online portal,
including but not limited to: wage rates, compensatory and paid‐time‐off balances,
2
payroll deductions and confidential personnel information.
j. Perform payroll processing for city staff and maintain payroll policies
k. Responsible for the development, implementation and administration of the
performance review program.
l. Assist and resolve complex human resources matters.
m. Analyzes, plans and directs the development, implementation and administration of
programs that support employee growth and development, and stimulate individual and
organizational wellness.
2. General Administration:
a. Serves as the Acting City Administrator in the absence of the City Administrator.
b. Assists the City Administrator and the management team in identification, prioritization
and accomplishment of strategic planning goals.
c. Attend and participate in City Council, Subcommittee, Advisory Commission, and other
meetings as directed by the City Administrator.
d. Assist the City Administrator in preparation and review of agendas and supporting
packet materials for City Council meetings.
e. Establish and maintain effective relationships with other organizations, associations,
businesses and departments.
f. Assist the City Administrator in contract management for City projects, contracted
services, law enforcement, fire protection, tower leases, etc.
3. Project Management
a. Assist in the definition of project scope and objectives, involving all relevant stakeholders
b. Manage changes to the project scope, project schedule and project costs using appropriate
verification techniques
c. Provide general oversight to ensure timely and satisfactory completion
d. Establish and maintain relationships with third parties/vendors
e. Create and maintain comprehensive project documentation
4. Employee Training and Safety:
a. Researches, plans and assists with the development, implementation and
administration of training programs for City employees.
b. Responsible for serving on the Safety Committee and as the primary liaison for the
safety program provider, coordination of contracts, scheduling of training events,
documentation and all records retention of the City’s safety management program.
5. Communications:
a. Responsible for monitoring content, writing, editing, and approving information to be
included on the City website and to manage website maintenance agreements and to
recommend enhancements.
b. Responsible for writing, editing, approving and posting information on the City social
media accounts and monitoring of content in accordance with City policy.
c. Coordination of the quarterly View newsletter by serving as the primary liaison with the
production company and responsible for writing, editing, proofreading information to
be included in the City’s newsletter.
d. Assist all departments in public involvement and education by identifying target areas
and means of communication.
3
6. Supervision:
a. Complete performance evaluations and recommend wage adjustments according to the
City’s Personnel Policy.
b. Administer employee discipline according to the City’s Personnel Policy.
c. Ensure staff is adequately trained and department is cross‐trained. Assign work and
ensure that it is done professionally, efficiently, accurately and timely.
d. Provide oversight of the Data Practices Act.
7. Other Duties
a. Assist with all aspects of facilitation of all special, primary and general elections.
b. Provides confidential administrative support for the City Council and City Administrator.
c. Prepare draft budget and capital improvement plan and supporting documentation as
directed by the City Administration.
8. General
a. Participate actively in the City’s management team.
b. Treat fellow employees with respect and integrity.
c. Promote a positive and motivating environment.
d. Provide exceptional customer service.
e. Confer with supervisor, peers, and employees to discuss and resolve issues.
f. Make decisions that are always in the best interest of the City.
g. Perform other duties and projects as assigned.
h. Follow all safety policies and procedures.
i. Follow all City policies and procedures.
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of federal laws, state statutes, the City code and other regulations affecting City
operations and the ability to research and comprehend such areas.
• Thorough knowledge in the areas of public sector personnel, human resources administration,
principles, practices and techniques including legal requirements.
• Knowledge of and experience with the policies and practices of public administration.
• Ability to perform and direct general administrative work.
• Ability to analyze, study, and present technical information on a variety of subjects.
• Ability to communicate clearly, professionally, effectively, and precisely using tact and
diplomacy both verbally and in writing.
• Ability to maintain confidential or proprietary information.
• Ability to resolve conflicts and negotiate solutions.
• Ability to understand, manage, and communicate complex ideas, projects, and situations.
• Ability to work independently, determine priorities, manage projects and make appropriate
decisions.
• Experience in development and implementation of policies and procedures.
• Ability to stay current on issues that are within the realm of this position’s responsibilities.
• Knowledge of computer software and ability to operate office equipment.
• Ability to maintain effective working relationships with co‐workers, supervisors, the City Council
and members of the public.
• Ability to develop, implement, and administer goals, objectives and procedures for providing
effective and efficient services for the City.
4
• Experience in public speaking and making presentations.
• Considerable ability to lead and supervise staff, delegate work, and prioritize, organize, plan,
and direct operations.
• Considerable ability to prioritize City needs, to coordinate departmental operations and
services, contracted services and to allocate resources effectively.
• Ability to work independently and as part of a team; to coordinate work with other
departments; and to lead multi‐departmental or multi‐jurisdictional projects.
• Strong sense of honesty, integrity, and credibility.
MINIMUM QUALIFICATIONS
1. A valid driver’s license.
2. A Bachelor’s Degree in Human Resource Management, Public Administration, Business
Administration, or closely related field.
3. Three years of relevant human resources experience.
4. Two years of relevant supervisory experience.
PREFERRED QUALIFICATIONS
1. Master’s Degree in Public Administration or closely related field.
2. Previous experience working for a municipal or county government.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to perform
the essential functions of the job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Most work is in a normal office environment. Limited lifting of 10 pounds or less is required intermittently.
Travel within the City or region to view properties or attend meetings is likely to occur three to four times a
week. There is limited exposure to field or construction site conditions when visiting properties within the
City. Attendance at evening Council meetings and related meetings is required.
Activities that occur constantly (5–8 hours/shift): sitting
Activities that occur frequently (2–5 hours/shift): talking, hearing
Activities that occur occasionally (up to 2 hours/shift): standing, walking
Activities that occur rarely (do not exist as regular part of job): lifting, carrying, pushing, pulling, climbing,
balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling, repetitive motions,
eye/hand/foot coordination
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
5
Employee signature below constitutes employee’s understanding of the requirements, essential functions,
and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Building Permit Technician
Department: Administration
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 4
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Performs skilled technical and administrative support work including
scheduling and coordinating building inspections and processing building permits; performs related
duties as required.
Immediate Supervisor: Assistant City Administrator. Receives technical direction from the City Planner
and the Building Official.
Supervises: None
Provides Work Direction to: None
MAJOR JOB FUNCTIONS
1. Building Permits:
a. Ensure building permit application materials are properly completed
b. Prepare building permits including calculating and receipting fees; distribute permits
and certificates of occupancy
c. Communicate with applicant regarding permit
d. Schedule inspections and coordinate activity of building inspectors
e. Coordinate completion of building inspection processes and track pending applications
f. Prepare enforcement notices, track completion of work ordered and follow-up on
permit
g. Monitor permit status, escrow accounts, assist in coordinating follow-up, and prepare
notification letters for expiring permits
2. Fire Inspection Program:
a. Maintain current business list, mail inspection letters on behalf of the responding fire
departments and file inspection results
3. Other Permits and Reports:
a. Transmit applications for site grading permits to the City Engineer and City Planner
b. Prepare statistical and other building reports as required by State and City
c. Provide building activity reports and information to the County Assessor
4. Customer Service:
a. Serve as primary contact at public service counter and on telephone with builders,
contractors and general public providing technical information relating to building code
and ordinance requirements and processes for commercial and residential construction
b. Provide information and answers to questions about utilities, legal descriptions, lot size
and other pertinent building related data
c. Develop and maintain information sheets, checklists, maps and application forms for
public use
5. Administrative Functions:
a. Perform office support and management functions for building department
b. Manage department records and file system
c. Review building department administrative operations and recommend changes to
improve efficiency and work flow
d. Establish and oversee policies, procedures and practices for building permit
administration
e. Monitor operations to ensure compliance with applicable laws, regulations, rules and
ordinances
f. Assist with website maintenance
6. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrated knowledge of City operations, ordinances, policies and procedures relating to
building permits
• Demonstrable experience in providing exceptional customer service both in person,
electronically, and on the telephone
• Extensive knowledge of and experience and proficiency in word processing, data base,
spreadsheet, presentation, and other office software programs necessary to provide
administrative support
• Knowledge of electronic methods of records retention and records management
• Knowledge of construction process and building code
• Considerable skill to handle details, review applications and supporting materials
• Ability to calculate fees, determine accuracy of payments, and process payments
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to research and analyze data, search records, determine alternatives, and make
recommendations or implement changes as needed
• Ability to plan, prioritize, and organize your and the department’s work
• Ability to diffuse conflict and tense situations with public in person or over the phone
• Ability to work both independently and as part of a team
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Three years of responsible administrative support experience involving heavy public contact,
record keeping, and computer use.
2. Completion of relevant technical college coursework may substitute for one year of experience
in administrative support.
3. Experience in the construction industry may substitute for up to one year of experience in
administrative support.
4. High school diploma/GED
PREFERRED QUALIFICATIONS
1. Completion of Building Permit Technician certification program
2. Experience using PermitWorks software
3. Experience in a construction inspection administrative support position
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is inside in a normal office setting. Work is done alone, with others and with the public. This
includes medium physical strength work occasionally.
Activities that occur constantly (5–8 hours/shift): sitting, talking, hearing
Activities that occur frequently (2–5 hours/shift): repetitive motions, eye/hand/foot coordination
Activities that occur occasionally (up to 2 hours/shift): standing, walking, lifting, carrying, reaching
Activities that occur rarely (do not exist as regular part of job): pushing, pulling, climbing, balancing,
stooping, kneeling, crouching, crawling, handling, grasping, feeling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: City Administrator/Finance Director
Department: Administration
Position Status: Full-time
FLSA Status: Exempt
Pay Grade: 19
Date Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Serves as Chief Administrative Officer for the City, as well as
directs and manages the Finance and Information Technology (IT) departments including
serving as the Chief Financial Officer of the City. Responsible for the daily administration and
coordination of all City matters in accordance with the goals, objectives, and directives of the
City Council, the City Ordinance and applicable laws.
Immediate Supervisor: City Council
Supervisions: Department Heads and Finance department staff.
MAJOR JOB FUNCTIONS
1. City Administration
a. Implement and enforce the City’s laws and ordinances, recommend changes to
the City Council
b. Develop, recommend, and implement administrative procedures, rules, and
guidelines as necessary for the efficient, effective, and proper functioning and
coordination of the City’s affairs consistent with all laws, ordinances, and
policies.
c. Attend and participate in City Council, subcommittee, joint powers boards,
advisory committee, and other meetings as directed by the City Council.
d. Consistently make recommendations to the City Council on City matters as
necessary, to enhance the efficiency and effectiveness of the administration of
the City, to protect the City from liability, and for protecting and enhancing the
health, safety, and welfare of the community.
e. Prepare agendas and supporting material for City Council meetings.
f. Monitor operations to ensure compliance with applicable laws, regulations, rules
and ordinances
g. Keep the City Council updated and informed on the activities of the City
h. Provide leadership and direction in the operational and strategic business of the
City
i. Regularly evaluate operations and services to identify areas for continuous
improvement
j. Lead management team
k. Lead strategic planning efforts of the City.
l. Oversee general administration of the City
2. Finance:
a. Provide recommendations to the City Council for establishing long and short -
range financial goals including preparation and management of a Capital
Improvement Plan
b. Plan and implement sound financial strategies to ensure a high level of financial
planning and management
c. Develop and manage internal controls and accounting policies and procedures
for accounts payable, accounts receivable, deposit of funds, utility billing, fixed
assets and escrow accounting to properly and legally report and manage all
financial activities of the City and safeguard City assets
d. Budget
i. Monitor all budgets to ensure compliance with the adopted budget
ii. Prepare a draft budget for review by the City Council
iii. Provide budget analysis and recommendations
iv. Ensure all levies are correct complies with all legal budget and tax levy
requirements
e. Annual Comprehensive Financial Report (ACFR)
i. Coordinate the preparation and completion of the ACFR and related year-
end reporting requirements
ii. Manage the audit process including overseeing the preparation of audit
work papers
iii. Draft the ACFR and submit for GFOA’s Certificate of Achievement in
Financial Reporting program
f. Cash Management
i. Monitor and manage cash flow needs of City
ii. Invest funds according to approved investment policy and state statutes
iii. Implement internal control systems
g. General finance duties
i. Prepare and present reports and analysis
ii. Prepare staff memos and recommendations to and for the City
Administrator and City Council
iii. Make presentations to City Council and other entities/organizations
iv. Responsible for all aspects of the City’s finances including utility billing
v. Manage and perform City’s risk management functions
3. Public Relations and Liaison Activities
a. Represent the City at functions as City representative
b. Serve as liaison to other government entities, community organizations, and the
business community
c. Promote cooperative partnerships and relationships with businesses and
organizations
d. Serve as primary staff media contact; prepare press releases and other public
relations material
4. Economic Development and Redevelopment
a. Actively lead and oversee economic development initiatives and projects
b. Negotiate complex development agreements
c. Maintain financial records for all TIF, tax abatement and other economic
development finance incentives
d. Complete and timely submit all required federal, state, and local reporting for all
economic development finance programs/incentives
e. Ensure financial related provisions of developers agreements are followed
f. Maintain accounting, billing, and reimbursement of all escrow accounts
g. Assist with Economic Development Authority activities as requested by the City
Administrator
h. Provide review and analysis of TIF, Tax Abatement, and other development
incentives on an annual basis for budget purposes and as requested by the City
Administrator
5. IT:
a. Oversee IT functions and make recommendations to maintain a highly functional
and up-to-date IT system city wide
6. Policy and Procedure Development:
a. Responsible for Policies and Procedures relating to Finance, IT and related areas
i. Evaluate and recommend changes to policies, procedures and practices
and follows procedures to get approval and implement changes
ii. Ensure that staff, elected officials, and appointed officials follow all City
and State policies and procedures and follow applicable laws
7. Supervision and Personnel Activities
a. Supervise and direct all staff consistent with City Policy, State and Federal law
b. With assistance of Assistant City Administrator/Human Resource, ensure that all
employee performance reviews are completed timely
c. Perform annual performance reviews of all employees supervised
d. Recommend discipline and pay increases
e. Ensure staff attends safety training and follows safety procedures
f. Supervise and direct all City Council appointed consultants
g. Assign work and ensure that it is done accurately and timely
h. Interview and recommend staff
i. Handle and resolve complex human resources matter
8. General
a. Provide exceptional customer service to residents, developers, city officials, and
the general public
b. Make decisions that are always in the best interest of the City
c. Follow all safety policies and procedures
d. Follow all City policies and procedures
e. Treat fellow employees with respect and integrity
f. Promote a positive and motivating environment
g. Perform other duties and projects as assigned
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable extensive knowledge of and experience in leading city operations
including municipal finance, public works, public safety, community development,
human resources, culture and recreation, and public utilities
• Knowledge of pertinent Federal, State, and local laws ordinances, statutes, and
regulations
• Ability to develop, implement, and administer goals, objectives and procedures for
providing effective and efficient services for the City
• Extensive knowledge of the policies and practices of public administration
• Experience in public speaking and making presentations to government bodies,
professional associations, and community organizations
• Considerable ability to negotiate and strategize to meet the City’s goals in complex
situations, contracts, and relationships
• Working ability to exercise resourcefulness in solving problems
• Demonstrable experience in policy development and implementation
• Ability to communicate clearly, professionally, effectively, and precisely using tact and
diplomacy both verbally and in writing
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and
situations
• Considerable ability to lead and supervise staff, delegate work, and prioritize, organize,
plan, and direct operations
• Thorough ability to research and analyze problems and issues, identify and utilize
appropriate resources, develop and evaluate options, prepare recommendations and
make sound decisions
• Considerable ability to prioritize City needs, to coordinate departmental operations and
services, contracted services and to allocate resources effectively.
• Applied experience and knowledge in strategic planning
• Ability to work independently and as part of a team; to coordinate work with other
departments; and to lead multi-departmental or multi-jurisdictional projects.
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Bachelor’s Degree in public administration, political science, business management,
accounting, finance or a closely related field from an accredited college or university
2. Seven years of public sector management experience as a City Administrator/Manager
or Deputy City Administrator/Manager or government accounting, financial
management, or economic development
3. Five years of supervisory experience
4. Valid Minnesota driver’s license
PREFERRED QUALIFICATIONS
1. Master’s Degree in Public Administration, Business Administration or Management
2. Certified Public Accounting License
3. Leadership and administration experience in a rapidly growing city
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee
to perform the essential functions of the job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Most work is in a normal office environment. Limited lifting of 10 pounds or less is required
intermittently. Travel within the City or region to view properties or attend meetings is likely to
occur three to four times a week. There is limited exposure to field or construction site conditions
when visiting properties within the City. Attendance at evening Council meetings and related
meetings is required.
Activities that occur constantly (5–8 hours/shift): sitting
Activities that occur frequently (2–5 hours/shift): talking, hearing
Activities that occur occasionally (up to 2 hours/shift): standing, walking
Activities that occur rarely (do not exist as regular part of job): lifting, carrying, pushing, pulling,
climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping,
feeling, repetitive motions, eye/hand/foot coordination
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, reasonable accommodations are offered to qualified individuals with disabilities.
Prospective and current employees are encouraged to discuss potential accommodations with
the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
1
Position Description
Position: City Clerk
Department: Administration
Position Status: Full-time
FLSA Status: Exempt
Pay Grade: 11
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Performs highly skilled administrative and staff support work for the City
Council and City Administrator; records Council and Commission meeting minutes, maintains official City
Records, administers elections, processes licenses and nuisance codes, manages City communication
methods, and performs related duties as required.
Immediate Supervisor: City Administrator
Supervises: Deputy Clerk, Election Judges
MAJOR JOB FUNCTIONS
1. City Meetings:
a. Attend City Council, Advisory Commission, and other City meetings as requested
i. Record meetings as required
ii. Prepare meeting minutes
b. Prepare draft agenda and assemble agenda material after review by the City
Administrator
c. Preparation and management of resolutions
d. Notice meetings as required
e. Publish ordinances and public hearings as required
2. Prepare agendas, meeting packets and record minutes for Administrative and Public Works
Subcommittee meetings and Advisory Commissions:
a. Coordinate collection of materials, assemble packets and distribute meeting agenda and
packets to respective Commission members
2
b. Coordinate a process for applications, interviews, appointments and orientation of
Commission members upon completion of terms or vacancies
c. Coordinate the annual Commissioner appreciation dinner
d. Coordinate with the Finance Department and Human Resources for submission of
annual payroll for Commissioners
3. Maintain Official City Records:
a. Develop and maintain a complete City Directory including elected and appointed
officials and City staff
b. Maintain minute, ordinance, resolution, and City code books
c. Develop, maintain, and oversee a citywide records retention and management system
including policies, procedures, and retention schedule in accordance with state laws and
guidelines
d. Establish and maintain a filing system for City administrative records including active
and inactive files
e. Serve as custodian of official records including all meeting minutes, ordinances, codes,
resolutions, agreements, contracts, deeds, and plats
f. Maintain electronic copy of official records and oversee administration of electronic file
system
g. Serves as City’s data practices representative for compliance with the Minnesota Data
Practices Act and responds to respective requests
h. Advise staff and officials on release of documents and records under the data practices
act
i. Obtain signatures, prepare and execute recordings on official documents and transmit
as appropriate
j. Maintains and secures the official seal of the City
4. Elections:
a. Serves as the City’s Election Official and administers all City elections
b. Ensures all elections are conducted in accordance with state, federal and county
regulations
c. Conducts or directly oversees all activities related to elections including but not limited
to notices, candidate filing, financial reporting forms, absentee voting, materials,
equipment testing and results certification
d. Coordination of identifying and scheduling polling locations
e. Hire and train all election judges
5. Licenses:
a. Conducts and oversees City license review and issuance processes excluding rental
housing
b. Ensures all local and State requirements are met
6. Administrative Support:
a. Provides confidential administrative support for the City Council and City Administrator
b. Draft correspondence and reports as needed
c. Research records and ordinances to answer questions of the public, staff, or City Council
d. Prepare written reports and make presentations to the City Council
e. Prepares hearing notices for public hearings, public improvements, and special
3
assessment projects
i. Determines parties to notify
ii. Publishes, mails and posts notices
f. Notarizes and certifies documents
g. Assists the City Administrator and City Council in other areas as directed
h. Purchase office supplies; recommend and oversee office equipment lease/purchase and
maintenance
7. Supervision:
a. Perform annual performance review for all department staff
b. Ensure staff is adequately trained and department is cross trained
c. Recommend discipline and pay increases
d. Ensure staff attends safety training and follows safety procedures
e. Assigns work and ensures that it is done accurately and timely
f. Interview and recommend staff
8. Budget and Financial:
a. Prepare draft budget and supporting documentation for the administration, election
and other departments at the request of the City Administrator
b. Monitor respective budgets to ensure compliance with the adopted budget
c. Follow all purchasing policies and procedures
9. Communications:
a. City website
i. Draft content for inclusion on the website
ii. Recommend changes and enhancements to the website
iii. Control content posted to website
iv. Keep website up-to-date with notices, agendas, meeting schedules, project
updates, and other pertinent City information
b. Mobile Application
i. Develop messages, create content and monitor accounts
c. Assist with other communications as requested
10. Policies and Procedures:
a. Review administrative support operations and recommend changes to improve
efficiency and work flow
b. Establish and oversee policies, procedures and practices for Administrative and Election
Department functions
c. Monitor operations to ensure compliance with applicable laws, regulations, rules and
ordinances
11. General
a. Participate actively in the City’s management team
b. Treat fellow employees with respect and integrity
c. Promote a positive and motivating environment
d. Provide exceptional customer service
e. Confer with supervisor, peers, and employees to discuss and resolve issues
f. Make decisions that are always in the best interest of the City
4
g. Perform other duties and projects as assigned
h. Follow all safety policies and procedures
i. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrated knowledge of City operations, ordinances, policies and procedures
• Demonstrated knowledge of standard office practices, equipment, software, and
procedures
• Extensive applied knowledge of and experience in election laws, rules, and requirements of
running a local election
• Extensive knowledge of records retention and records management
• Ability to operate office equipment including a personal computer with specialized and
standard office and specialized software, including website and electronic record
management
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to research and analyze data, search records, determine alternatives, and make
recommendations or implement changes as needed
• Ability to enter information with speed and accuracy and to maintain accurate and complete
records and documentation
• Ability to resolve and diffuse conflicts
• Ability to work both independently and as part of a team
• Ability to plan, prioritize, organize and meet deadlines for the department’s work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Five years of municipal experience in comparable government position with experience running
elections
2. Five years of supervisory experience
3. High school diploma/GED
4. Valid driver’s license
PREFERRED QUALIFICATIONS
1. Completion of the Minnesota Municipal Clerks Institute
2. Designation as a Certified Municipal Clerk by IIMC
Post-secondary certificate or degree in office administration, business, or position related
degree
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
5
Most work is in a normal office environment. Limited lifting of 10 pounds or less is required
intermittently. Travel within the City or region to view properties or attend meetings is likely to occur
three to four times a month. There is limited exposure to field or construction site conditions when
visiting properties within the City. Attendance at evening Council meetings and related meetings is
required.
Activities that occur constantly (5–8 hours/shift): sitting
Activities that occur frequently (2–5 hours/shift): talking, hearing
Activities that occur occasionally (up to 2 hours/shift): standing, walking
Activities that occur rarely (do not exist as regular part of job): lifting, carrying, pushing, pulling,
climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling,
repetitive motions, eye/hand/foot coordination
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Deputy Clerk
Department: Administration
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 5
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Performs highly skilled administrative support work; this position
specializes in administration of elections, prepares legal notice for public hearings, assists with records
management duties, assists with recording development documents; and performs other administrative
duties as required.
Immediate Supervisor: City Clerk
Supervises: None
Provides Work Direction to: Election Judges
MAJOR JOB FUNCTIONS
1. City Meetings:
a. Assist with City Council packets and attend the City Council meetings as the recording
clerk in the City Clerks absence
b. Prepare the Planning Commission packets and attend the Planning Commission meeting
as the recording clerk
c. Prepare the and distribute of packets for other Advisory Commissions, Administrative
Subcommittee and Public Works Subcommittee
d. Serve as the recording clerk for the Administrative and Public Works Subcommittee
meetings in the City Clerks absence
2. Licenses:
a. Coordinates, maintains records, and administers the issuance of gambling
b. Assist with issuance of liquor licenses and other licenses as needed
c. Ensures all local and State requirements are met
3. Administrative Support:
a. Assist in creation and maintenance of records, ordinances, resolutions, licenses and
administration of city policies and procedures
b. Prepares, publishes and mails legal notices
c. Assists the City Clerk on recordings of official documents; maintains records of recordings
done and completed
d. Assists the City Clerk in managing the laserfiche system; using the retention schedule to
maintain files
e. Manages City Hall office supplies and responsible for coordinating the maintenance of
office equipment
f. Sign City documents in absence of City Clerk
g. Notarize documents
h. Assist with the coordination of government data requests made pursuant to the
Minnesota Data Practices Act
i. Assist the City Clerk on city website, social media accounts, and city mobile app
j. Provides administrative and clerical support for the City Administrator and City Clerk
4. Elections:
a. Assist City Clerk in administering and managing all local elections as required by law
b. Recruits and trains election judges
c. Coordinates election process including testing of equipment and calculating ballot
tabulations
d. Coordinates absentee voting for elections and processes absentee ballot applications and
administers early voting procedures
e. Stays current on state statutes and Wright County procedures and policies related to
elections
f. Assign work and schedules to election judges
g. Supervises elections in the absence of the City Clerk
h. Assist in accepting affidavits of candidacy and financial reporting forms
i. Assist with all publications and reporting requirements per State and Federal laws
j. Assist with other election duties as requested by the City Clerk
5. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service to residents, developers, city officials, and the
general public
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrated knowledge of election processes, laws, and practices
• Considerable ability to maintain confidentiality
• Working knowledge of relevant City operations, ordinances, policies, and procedures
• Demonstrated knowledge of standard office practices, equipment, software, and
procedures
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to perform mathematical calculations, prepare spreadsheets, analyze data and
identify and resolve discrepancies
• Ability to organize and prioritize the work and meet deadlines
• Ability to enter information with speed and accuracy and to maintain accurate and complete
records and documentation
• Ability to work both independently and as part of a team
• Ability to handle detail and accurately process transactions and solve problems
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Five years of responsible administrative support experience
2. An equivalent combination of education and experience may be substituted for the educational
and experience requirements above
3. High school diploma/GED
4. A valid driver’s license
PREFERRED QUALIFICATIONS
1. Municipal or County government experience
2. Completion of the Minnesota Municipal Clerks Institute
3. Notary Public commission
4. Working knowledge of laserfiche records management
5. Experience in minute taking
6. Experience in website maintenance
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is inside in a normal office setting. Work is done alone, with others and with the public. This
includes medium physical strength work occasionally.
Activities that occur constantly (5–8 hours/shift): sitting, talking, hearing
Activities that occur frequently (2–5 hours/shift): repetitive motions, eye/hand/foot coordination
Activities that occur occasionally (up to 2 hours/shift): standing, walking, lifting, carrying, reaching
Activities that occur rarely (do not exist as regular part of job): pushing, pulling, climbing, balancing,
stooping, kneeling, crouching, crawling, handling, grasping, feeling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Emergency Services Director
Department: Emergency Services
Position Status: Full-time
FLSA Status: Exempt
Pay Grade: 16
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: This position provides effective leadership in establishing, planning,
directing, and coordinating operations of the Emergency Services Department.
Immediate Supervisor: City Administrator
Supervision Exercised: Provides supervision to the Emergency Services Department staff.
MAJOR JOB FUNCTIONS
1. Fire and EMS Services:
a. Responds to emergency and non-emergency incidents
b. Writes and implements policies for the Emergency Services Department
c. Provide leadership and direction to personnel in assigned areas, responsible for the
hiring, training, effective performance, discipline, and termination of personnel under
direct purview
d. Oversee the recruitment, retention, supervision, and development of personnel. Ensure
compliance with the City of Otsego Personnel Policies
e. Plans, coordinates, supervises, and evaluates fire, rescue, and Emergency Medical
Services (EMS) operations, including fire ground safety, inspections and code
enforcement, fire prevention and investigation programs and trainings
f. Addresses residential and commercial property owners’ questions and concerns with
fire safety and risk management
g. Oversee and implement Fire Prevention efforts
h. Develops and executes the development of fire inspection programs, community fire
education programs, fire investigation, and fire code enforcement
i. Oversee the formulation of department policies, goals, and objectives in alignment with
City Council outcomes
j. Oversee fire training programs and establishes minimum training standards and safety
practices
k. Maintain effective measurement systems for Fire response in accordance with City goals
l. Coordinate and represent the City of Otsego to the Minnesota Emergency Services
Regulatory Board (EMSRB)
2. Emergency Operations and Management:
a. Serve as Emergency Management Director for the City of Otsego; ensure preparedness
for all disasters by identifying resources and expertise in advance and planning for and
implementation response and recovery actions as needed
b. Administers and oversees a comprehensive Emergency Management Program in order
to assure quality response to potential emergencies and disasters
c. Coordinates Emergency Operations Center (EOC) activities during emergencies and
disasters in the City of Otsego
d. Maintains and updates the City’s Emergency Operations Plan
e. Writes and implements policy for all City staff in regards to emergency operations
f. Plans and conducts trainings, drills, and exercises to test the adequacy and operability of
Emergency Management Program.
g. Promotes and provides collaborative relationships with other City departments, and
surrounding municipalities, counties, state, and federal agencies for coordination of
emergency response and protection plans as well as disaster readiness.
h. Coordinates with City administration to effectively respond to an emergency situation
i. Coordinates with County Emergency Management to effectively prepare and respond to
emergency situations
j. Educates staff on emergency response protocol and coordinators emergency response
training for city staff
k. Serves as the City’s Public Information Officer
l. Direct and oversee Department public information activities. Develop positive relations
with community groups, residents, businesses, City staff and other governmental
entities
3. Budget and Financial
a. Prepare draft budget and capital improvement plan and supporting documentation for
the Emergency Services Department
b. Monitor and manage budget to ensure expenditures are within approved budget
c. Follow all purchasing and policies
d. Follow all finance laws and policies including but not limited to the public purpose
expenditure policy
e. Write, coordinate, and administer grants for the City of Otsego Emergency Services
Department
4. Project Management
a. Assist in the definition of project scope and objectives, involving all relevant
stakeholders and ensuring budget compliance
b. Works independently to meet timelines
c. Prepares and presents various materials for project updates and annual reports
d. Manage changes to the project scope, project schedule, and project costs using
appropriate verification techniques
e. Provide general oversight to ensure timely and satisfactory completion
5. Contract Coordination
a. Writing, evaluating, negotiating, and executing contracts covering public safety and
safety coordination
b. Oversee and maintain contracts with the Wright County Sheriff’s Department
c. Oversee and maintain contracts with surrounding municipalities Fire Departments
d. Creating and maintaining relationships with contract entities
6. Public Safety Commission:
a. Serve as staff liaison to Commission
b. Set agendas in coordination with City Administrator
c. Recommend policies and procedures
d. Present Public Safety Commission recommendations to the City Council as appropriate
7. Supervision:
a. Perform performance reviews for all department staff
b. Ensure staff is adequately trained and department is cross trained
c. Recommend discipline and pay adjustments to City Administrator
d. Ensure staff attends safety training and follows all safety procedures
e. Assign work and ensure that it is done professionally, efficiently, accurately, and timely
f. Interview and recommend staff hiring with assistance of human resources staff
8. General
a. Participate actively in the City’s management team
b. Presents in front of various groups for reports, updates, and community engagement
c. Attends staff, community, committee, and councils meeting as necessary
d. Treat fellow employees with respect and integrity
e. Promote a positive and motivating environment
f. Provide exceptional customer service
g. Confer with supervisor, peers, and employees to discuss and resolve issues
h. Make decisions that are always in the best interest of the City
i. Perform other duties and projects as assigned
j. Follow all safety policies and procedures
k. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in emergency operations
• Ability to make rapid decisions under high stress circumstances
• Extensive knowledge of and experience in City operations, ordinances, and practices related to
• Experience making presentations to government bodies, professional associations, and
community organizations
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and situations
• Applied experience and knowledge ability to work independently and as part of a team and to
coordinate work with other Departments and to lead multi-departmental or multi-jurisdictional
projects.
• Ability to plan, prioritize, and organize the department’s work.
• Strong sense of honesty, integrity, and credibility
• Ability to maintain a high level of integrity and ethical performance at all times
• Ability to work successfully under stress, pressure, and changing conditions
MINIMUM QUALIFICATIONS
1. Bachelor’s degree with coursework in fire service management, emergency service
management, public administration, and business administration or a closely related field.
2. 5 years of experience in emergency services field
3. MN State certified Firefighter I and II, and Hazardous Materials Operations
4. 5 years of supervisory experience
5. Fluent in Word, Excel, Outlook, and PowerPoint
6. A valid driver’s license
PREFERRED QUALIFICATIONS
1. State Certified EMT-B
2. Fire Marshal or Code Enforcement Experience
3. Currently certified in National Incident Management System (NIMS) 100, 200, 700 and 800
4. Live or be willing to relocate to within a 30-minute response to City of Otsego Fire Station
5. Experience with public engagement and communication
6. Experience working for a growing city or county
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is done within the fire station office facility, rarely any environmental exposures to
conditions as part of the job. This includes occasional light physical strength work to medium physical
work. Travel within the City to incidents, inspections and meetings is everyday. This position requires
attending City Council meetings in the evening as requested, and on-call requirements in emergency
situations.
Activities that occur constantly (5–8 hours/shift): talking, hearing
Activities that occur frequently (2–5 hours/shift): standing, walking, sitting, repetitive motions,
eye/hand/foot coordination, feeling
Activities that occur occasionally (up to 2 hours/shift): stooping, kneeling, crouching, crawling, reaching,
handling, grasping
Activities that occur rarely (do not exist as regular part of job): lifting, carrying, pushing, pulling,
climbing, balancing
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
1
Position Description
Position: Finance Clerk
Department: Finance
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 5
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Responsible for performing skilled accounting functions, including, but not
limited to: cash receipting, utility billing, development escrow maintenance, special assessments,
accounts payable, and performs other finance and administrative duties as required.
Immediate Supervisor: Finance Director
Supervises: None
MAJOR JOB FUNCTIONS
1. Cash Receipts and Accounts Receivable:
a. Accept payments, record within the cash receipting software, provide receipts and
retain supporting documentation.
b. Compilation of daily receipts and preparation of daily deposits.
c. Prepare documentation and send billing invoices.
2. Utility Billing and Administrative Support:
a. Serve as the primary backup to the Utility Billing position for utility billing job functions.
b. Provide customer service via phone, email and at the service counter.
c. Customer account maintenance including establishing new accounts and property sales.
d. Accept payments, record within the utility billing software, provide receipts and prepare
daily deposits.
e. Assist the Utility Billing position with customer service requests, monthly billing, meter
issuance, meter maintenance, and other tasks as needed.
f. Coordinate with the Utility Department as needed.
2
3. Development Escrows:
a. Responsible for maintenance of funds held by the City as escrow or security for
development, planning, and engineering related items.
b. Respond to inquiries on account status and prepare statements of escrow accounts
when requested detailing activity of the account.
c. Timely identification of escrow accounts that are overdrawn and are responsible for
preparation of documentation as well as sending an invoice to the appropriate party.
d. Provide monthly monitoring of escrow accounts with summary reports to the Finance
Director upon request.
e. Prepare refunds for escrow accounts as projects are completed.
4. Special Assessments:
a. Complete special assessment searches as requested.
b. Accept payments of special assessments, record within the cash receipting software,
provide receipts and retain supporting documentation.
c. Assist with the preparation of the assessment roll for certification of outstanding escrow
accounts, delinquent utilities, storm water charges, unpaid code enforcement citations,
City projects and development fees.
d. Assist with year-end reconciliations of County and City assessment records.
5. Accounts Payable:
a. Serve as the primary backup to the accountant position for accounts payable job
functions.
b. Assist with receiving incoming invoices and match them against supporting
documentation such as packing slips, purchase orders, etc.
c. Assist with uploading invoices and supporting documentation to the accounts payable
workflow software.
d. Maintenance of vendor files within the accounting software, including obtaining W-9
documentation.
e. Provide tax-exempt status documentation to vendors upon request.
f. Assist with the preparation and issuance of year-end tax documents.
6. Other Duties
a. Assist with other duties as needed or assigned by the Finance Director.
b. Assist with election duties as requested by the City Clerk.
c. Perform clerical duties for various departments as assigned.
d. Serve as backup to Administrative Assistant positions as needed.
e. Assist with the maintenance, storage and retrieval of City documents.
7. General
a. Treat fellow employees with respect and integrity.
b. Promote a positive and motivating environment.
c. Provide exceptional customer service.
d. Confer with supervisor, peers, and employees to discuss and resolve issues.
e. Make decisions that are always in the best interest of the City.
f. Perform other duties and projects as assigned.
g. Follow all safety policies and procedures.
h. Follow all City policies and procedures.
3
KNOWLEDGE, SKILLS AND ABILITIES
• Working knowledge of accounting practices and procedures.
• Working knowledge of current suite of Microsoft Office.
• Ability to handle detail and accurately process transactions and solve problems.
• Ability to research and comprehend City policies, City ordinances, and State Statutes.
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing.
• Ability to plan, prioritize, and organize your work.
• Ability to work both independently and as part of a team.
• Strong sense of honesty, integrity, and credibility.
MINIMUM QUALIFICATIONS
1. A valid driver’s license.
2. Completion of a two-year degree in accounting or finance.
3. Three years of experience in an accounting or finance related position.
4. An equivalent combination of education and experience may be substituted for the educational
and experience requirements above.
PREFERRED QUALIFICATIONS
1. Completion of a four-year degree in accounting, finance or related field.
2. Previous experience with governmental finance operations, audits or software.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is in a normal office environment. Limited lifting of 10 pounds or less is required intermittently.
Travel within the City or region to view properties or attend meetings is likely to occur three to four times
a month. There is limited exposure to field or construction site conditions when visiting properties within
the City. Attendance at evening Council meetings and related meetings is required.
Activities that occur constantly (5–8 hours/shift): sitting
Activities that occur frequently (2–5 hours/shift): talking, hearing
Activities that occur occasionally (up to 2 hours/shift): standing, walking
Activities that occur rarely (do not exist as regular part of job): lifting, carrying, pushing, pulling,
climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling,
repetitive motions, eye/hand/foot coordination
4
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Mechanic
Department: Streets
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 6
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Responsible for management and maintenance of the City fleet vehicles.
Performs inspections, maintenance, manages software and databases, ensures inventories and safety
protocols, researches equipment and collaborates with departments for equipment purchases;
performs related duties as required.
Immediate Supervisor: Street Operations Manager
Supervises: None
Provides Work Direction to: None
MAJOR JOB FUNCTIONS
1. Maintenance and Repairs:
a. Schedule and perform preventative maintenance and repairs on all department vehicles
as needed; ensure vehicles operate safely, perform DOT-required safety inspections and
maintain appropriate documentation
b. Troubleshoot and perform mechanical repairs to vehicles and heavy (front-end loaders,
dump trucks, grader, tractors, etc.) and light equipment (pickups, skid steer, mowers)
including: diagnosing electrical and mechanical problems, replacing water and fuel
pumps and filters, cleaning and replacing injectors and injection pumps, repairing,
replacing, rebuilding or adjusting hydraulic systems and motors, engines, transmissions,
exhaust system, differentials, air brakes, drive shafts, U-joints, steering, heating and
cooling systems, alternators, starters, etc.
c. Maintain and repair equipment including lawn mowers, generators, spraying
equipment, tractors, trailers, tillers, and ball field equipment
d. Maintain an inventory of parts and order or recommend purchases to ensure an
adequate supply
e. Utilize technical service manuals, books, other text and individuals as resources in the
maintenance and repair of vehicles and equipment
f. Perform minor fabrication on new and used equipment and mount parts on equipment
g. Keep accurate records of all repairs and services for all equipment and vehicles
h. Assist with the development, implementation and management of the City’s fleet
maintenance program
i. Assist in preparation of the fleet vehicles and equipment capital improvement plan,
including but not limited to recommending additions or replacements and obtaining
quotes
j. Attend and coordinate related fleet committee meetings and present accident reviews
k. Monitor fuel and lubrication needs and purchases
2. Other Duties and Responsibilities:
a. Assist with miscellaneous repairs at the wastewater treatment plant, on occasion
Operate heavy and light equipment to perform a variety of street, parks and storm
sewer maintenance work and shop tasks
b. Remove snow from city streets, municipal parking lots and trails, applies salt and sand,
haul snow, clean up after storms, etc. as needed
c. May assist in maintaining and repairing streets including tearing out blacktop, patching
potholes, crack sealing and seal coating; sets up work zones, places cones or barricades
around hazardous work areas, etc.
d. May assist in reconstructing and maintaining pathways and maintaining storm sewer
ponds, inlets and outlets; maintain shoulders and mow ditches
e. May assist with catch basin repair and assist contractors in repair and maintenance of
storm sewer system
f. May assist in tree trimming using a chain saw and removing debris for chipping
g. Provides strong communication, teamwork and works closely with other departments
for the betterment of the City.
h. Participate in required safety training and adhere to safety requirements
3. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of equipment and vehicle repair, including procedures, methods, and tools
• Demonstrable skill of the tools, equipment and standard practices of maintaining streets, and
storm water structures
• Working ability to operate a computer to maintain inventory and complete work records
• Working ability to work with moving or vibrating parts on equipment and to manipulate levers
and tools
• Considerable knowledge of traffic laws, ordinances and regulations involved in equipment
operation
• Considerable knowledge of occupational hazards and safety precautions involved in street, park,
storm sewer and vehicle and equipment repair and maintenance work
• Demonstrable skill in the operation of snow removal, street sweeping, light and heavy
equipment and other public works equipment and vehicles
• Considerable ability to follow oral and written instruction, prioritize work and perform duties
independently and as a member of a team
• Considerable ability to analyze repair and maintenance problems and determine appropriate
and cost-effective solutions
• Working ability to establish and maintain good working relationships and communicate
effectively with City staff and the general public
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to work independently and as part of a team and to coordinate work with other
departments.
• Ability to plan, prioritize and organize the department’s work
• Working knowledge of current suite of Microsoft Office.
• Working knowledge of GPS software/asset management
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Three years professional experience in the repair of small engine and heavy equipment/diesel
equipment
2. Two-year certificate of completion from a technical or vocational school with specialized
training in mechanics, maintenance management or related field.
3. Fleet Maintenance/management software experience
4. Valid Class B driver’s license
5. Equivalent combination of education and experience
PREFERRED QUALIFICATIONS
1. Valid Class A driver’s license or the ability to obtain within 6 months
2. DOT Certified and ASE certified or ability to obtain within 6 months
3. Experience working for a growing city or county.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is completed within the mechanics garage which has various hazards and conditions within.
This includes varying level of effort for physical strength work frequently little to medium effort work;
occasionally ranging from heavy physical to very heavy work. Environmental conditions include frequent
exposure to extreme heat, humidity, and noise; occasional environmental conditions of extreme cold,
vibration and atmospheric conditions.
Activities that occur constantly (5–8 hours/shift): standing, walking, handling, grasping, feeling,
eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): lifting, carrying, pushing, pulling, stooping, reaching,
hearing
Activities that occur occasionally (up to 2 hours/shift): sitting, climbing, balancing, kneeling, crouching,
talking, repetitive motions
Activities that occur rarely (do not exist as regular part of job): crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Parks and Recreation Director
Department: Parks and Recreation
Position Status: Full-time
FLSA Status: Exempt
Pay Grade: 13
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Lead parks and recreation department to provide recreation opportunities
to all residents; maintain park grounds and facilities; develop short and long term plans for maintenance
and expansion of the City’s park system.
Immediate Supervisor: City Administrator
Supervises: All Parks and Recreation staff
MAJOR JOB FUNCTIONS
1. Recreation Programming:
a. Develop and implement recreation programs and special events for residents of all ages
b. Coordinate with recreation league associations and schedule ball field use
c. Develop and maintain relationships with event sponsors and civic/community groups
and associations
d. Market and promote recreation programs
e. Set fees and policies relating to refunds and cancellations
f. Lead Otsego Festival Committee and management of Festival
g. Evaluate recreation programming for cost, attendance, and overall effectiveness
h. Maintain registration system
2. Park Maintenance:
a. Maintaining all parks and park facilities to the standards set by the City Council
b. Ensure safety inspections of parks and park equipment are completed according to
accepted safety guidelines set by the OSHA, State, City, and LMCIT
c. Recommend playground equipment and facility additions and replacement
d. Recommend new methods of maintenance to increase efficiency, protect the
environment, or to reduce costs
e. Recommend equipment needs to perform park maintenance
3. Parks and Recreation Commission:
a. Serve as staff liaison to Commission
b. Set agendas in coordination with City Administrator
c. Recommend policies and procedures
d. Present Parks and Recreation Commission recommendations to the City Council as
appropriate
4. Budget and Financial:
a. Prepare draft budget and capital improvement plan and supporting documentation for
the parks and recreation department
b. Monitor and manage budget to ensure expenditures are within approved budget
c. Follow all purchasing and policies
d. Follow all finance laws and policies including but not limited to the public purpose
expenditure policy
e. Write and administer grants related to Parks and Recreation
5. Parks and Trail Development:
a. Review new plats and make recommendations on park development and trails within
plat including land acquisition and cash fees
b. Recommend short and long term park and trail improvements
6. Project Management
a. Assist in the definition of project scope and objectives, involving all relevant stakeholders and
ensuring budget compliance
b. Manage changes to the project scope, project schedule and project costs using appropriate
verification techniques
c. Provide general oversight to ensure timely and satisfactory completion
d. Establish and maintain relationships with third parties/vendors
e. Create and maintain comprehensive project documentation
7. Contract Coordination
a. Writing, evaluating, negotiating and executing various contracts covering projects and
operational contracts
b. Creating and maintaining relationships with suppliers
c. Maintaining correspondence and documentation related to contracts
8. Policies and Procedures:
a. Review parks and recreation operations and recommend changes to improve efficiency
and work flow
b. Establish and oversee policies, procedures and practices for the department
c. Monitor operations to ensure compliance with applicable laws, regulations, rules and
ordinances
9. Other Duties and Responsibilities:
a. Inform City Administrator of Department activities and relevant matters
b. Manage building security for all City buildings including alarm systems
c. Oversee the rental of City facilities
d. Manage the City’s compliance for parks and facilities in relation to the American’s with
Disabilities Act (ADA) of 1990.
e. Prepare memos for and make presentations to the City Council and other boards and
commissions
f. Attend City Council and other board and commission meetings
g. Provide reports and special projects as requested by City Council and City Administrator
h. Provides strong communication, teamwork and works closely with other departments
for the betterment of the City
10. Supervision:
a. Perform performance reviews for all department staff
b. Ensure staff is adequately trained and department is cross trained
c. Recommend discipline and pay adjustments to City Administrator
d. Ensure staff attends safety training and follows all safety procedures
e. Assign work and ensure that it is done professionally, efficiently, accurately, and timely
f. Interview and recommend staff hiring with assistance of human resources staff
11. General
a. Participate actively in the City’s management team
b. Treat fellow employees with respect and integrity
c. Promote a positive and motivating environment
d. Provide exceptional customer service
e. Confer with supervisor, peers, and employees to discuss and resolve issues
f. Make decisions that are always in the best interest of the City
g. Perform other duties and projects as assigned
h. Follow all safety policies and procedures
i. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in recreation programming from program
development through implementation of program
• Demonstrable knowledge of and experience in park maintenance including turf, weed control,
conservation methods, native plants, tree care
• Experience making presentations to government bodies, professional associations, and
community organizations
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and situations
• Ability to work independently and as part of a team and to coordinate work with other
departments and to lead multi-departmental or multi-jurisdictional projects
• Ability to plan, prioritize and organize the department’s work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Bachelor’s Degree in recreation or may substitute a degree in a closely related field plus two
years of recreation programming experience
2. Five years of professional experience in parks and recreation at a management level
3. Five years of supervisory experience
4. A valid driver’s license
PREFERRED QUALIFICATIONS
1. Certified Park and Recreation Professional (CPRP)
2. Certified Park and Recreation Executive (CPRE)
3. Experience working for a growing city or county
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is in a recreation center environment, that is similar to a normal office environment work;
with occasional work outside in atmospheric conditions. Work includes performing administrative tasks
sitting, and frequently walking throughout the recreation center and park. This includes varying level of
effort for physical strength work occasionally ranging from light physical to heavy work. Attendance at
city parks and recreation events in the evening and on the weekends is required. Attendance at Parks
and Recreation Commission meetings in the evenings is also required and City Council meetings as
requested.
Activities that occur constantly (5–8 hours/shift): talking, hearing
Activities that occur frequently (2–5 hours/shift): standing, walking
Activities that occur occasionally (up to 2 hours/shift): lifting, carrying, pushing, pulling, climbing,
balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling, eye/hand/foot
coordination
Activities that occur rarely (do not exist as regular part of job):
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Parks Foreperson
Department: Parks and Recreation
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 8
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Perform skilled equipment operation and maintenance work related to
parks and/or repair and maintenance of equipment and vehicles used in the Parks Department; perform
related duties as required.
Immediate Supervisor: Parks and Recreation Director
Supervises: None
Provides Work Direction to: Full-time, part-time and seasonal employees
MAJOR JOB FUNCTIONS
1. Project Management and Work Direction:
a. Assist the department head with management functions of the department
b. Assist with scheduling
c. Serve as lead in the field on projects
d. Attend internal and external meetings in the department head’s absence
e. Provide work direction to full-time, part-time, and seasonal employees including project
scheduling and coordination, ensure safety and job training are completed, and
discipline if necessary
f. Serve as acting department head as requested in his/her absence
2. Park Maintenance:
a. Keep accurate records of maintenance and repairs
b. Maintain playground facilities and equipment, including inspection, maintenance and
repairs
c. Establish and maintain turf areas
d. Maintain and repair irrigation systems in city parks
3. Equipment:
a. Operate heavy and light equipment to perform a variety of parks and shop tasks
b. Perform preventative maintenance and light repair of department vehicles; may assist
shop mechanic with repair and maintenance work
c. Estimate and perform repairs on light equipment
4. Operational Support
a. Participate in the development and implementation of recreation programs that
emphasize safety, fun, and skills of the program or sport
b. Contribute ideas and suggestions for programs
c. Assist with marketing via social media as directed by the Parks and Recreation Director
d. Coordinate training for seasonal park staff
e. Assist the Parks and Recreation Director with contract administration, and grant writing
f. Participate in community engagement, and community educational programs
g. Assists with set up and coordination of Recreation events and programs
h. Attend City Council, Commission, and Sub-Committee meetings as requested
5. Policies and Procedures
a. Recommend departmental operations improvements and changes to supervisor to
improve efficiency and work flow
b. Monitor operations to ensure compliance with applicable laws, regulations, rules and
ordinances
c. Participate in required safety training and follow all safety policies and procedures
ensure safety procedures are followed
d. Follow all City policies and procedures
6. General
a. Report to work for emergency calls/on-call
b. Remove snow from City streets, parking lots, and trails
c. Perform miscellaneous cleaning, maintenance and repair work as needed
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Provide exceptional customer service to residents, developers, city officials, and the
general public
f. Make decisions that are always in the best interest of the City
g. Treat fellow employees with respect and integrity
h. Promote a positive and motivating environment
i. Perform other duties and projects as assigned
KNOWLEDGE, SKILLS AND ABILITIES
• Considerable knowledge of and experience in use of heavy and light equipment and vehicle
operation, including preventative maintenance and inspection procedures and practices
• Considerable knowledge of stationary and hand-powered tools, equipment and standard
practices of maintaining parks and trails
• Considerable knowledge of the establishment and maintenance of turf and planting and care of
trees, grasses, shrubs and flowers
• Working knowledge of playground installation, maintenance, repair and inspection and ballfield
maintenance
• Considerable skill in the operation of snow removal
• Ability to follow oral and written instruction, prioritize work and perform duties independently
and as a member of a team
• Working ability to establish and maintain good working relationships and communicate
effectively with City staff and the general public
• Working ability to operate a computer, maintain inventory, and complete work records
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to work independently and as part of a team and to coordinate work with other
departments and to lead multi-departmental or multi-jurisdictional projects
• Ability to plan, prioritize and organize the department’s work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. High School Diploma/GED
2. Five years of progressive park maintenance and grounds experience
3. Two years of supervisory experience
4. Valid Class B driver’s license with ability to obtain Class A with tanker endorsement within six
months
PREFERRED QUALIFICATIONS
1. Non-Commercial Pesticide Applicator license
2. Certified Playground Inspector
3. Certified Tree Inspector
4. Experience with irrigation systems
5. Experience working for a growing city or county
6. Valid Class A with tanker endorsement driver’s license
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is outside in varying conditions, including atmospheric conditions, humidity, noise, extreme
heat temperature; occasionally work is completed in extreme cold, wet conditions, vibrations and
hazards. Work includes operating equipment, and exposure to field and construction site conditions are
frequent. This includes medium physical strength work constantly, with frequent heavy physical work.
Travel within the City to parks and facilities is every day. Attendance at city parks and recreation events
in the evening and on the weekends in required.
Activities that occur constantly (5–8 hours/shift): standing, walking, stooping, reaching, handling,
grasping, talking, hearing, repetitive motions, eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): lifting, carrying kneeling, crouching
Activities that occur occasionally (up to 2 hours/shift): sitting, pushing, pulling, balancing, feeling
Activities that occur rarely (do not exist as regular part of job): climbing, crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Parks Maintenance I
Department: Parks and Recreation
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 3
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Perform skilled equipment operation and maintenance work in the parks
and recreation department.
Immediate Supervisor: Parks and Recreation Director
Supervises: None
Provides Work Direction to: None
MAJOR JOB FUNCTIONS
1. Park Maintenance:
a. Maintain playground facilities and equipment, including inspection, maintenance,
repairs, and installation
b. Install, maintain, and repair irrigation systems
c. Establish new turf areas by applying seed and/or laying sod
d. Install trees, shrubs, and mulch
e. Apply fertilizer and weed control to parks, trails, and other public areas
f. Trim and chip limb, trees, and other debris
2. Equipment Operation and Maintenance:
a. Operate heavy and light equipment to perform a variety of park maintenance
related duties
b. Occasionally assist in performing preventative maintenance and light repair of
department vehicles; may occasionally assist shop mechanic with repair and
maintenance work
3. Streets:
a. Remove snow from city streets, municipal parking lots, sidewalks and trails, applies salt
and sand, hauls snow, cleans up after storms, etc. as needed
4. Buildings:
a. Perform miscellaneous janitorial duties, maintenance, and construction as needed on
city buildings and property
5. Other:
a. Assist with the installation and removal of holiday decorations
b. Prime and paint equipment, in the park system
c. Assist at city recreation events
d. Provide input on cost savings and operational changes to supervisor
e. Perform miscellaneous cleaning, maintenance and repair work as needed
f. Assist other city departments as needed
g. Perform physical labor duties
h. Perform other duties as needed or assigned
6. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in park maintenance including turf, weed control,
conservation methods, native plants, and tree care
• Demonstrable knowledge of playground installation, maintenance, repair, and inspection
• Demonstrable knowledge of playfield maintenance and setup
• Demonstrable knowledge of and experience in light equipment and vehicle operation
• Working knowledge of stationery and hand-powered tools, and equipment
• Working knowledge of traffic laws, ordinances and regulations involved in equipment operation
• Working knowledge of occupational hazards and safety precautions involved in parks
maintenance operations
• Working knowledge of preventative maintenance of equipment
• Working knowledge of standard building construction and repair practices
• Working skill in the operation of snow removal, street sweeping, light equipment and other
public works equipment and vehicles
• Working skill in building and grounds maintenance, including carpentry, painting and staining
• Considerable ability to follow oral and written instruction, prioritize work and perform duties as
a member of a team
• Working ability to establish and maintain good working relationships and communicate
effectively with City staff and the general public
• Working ability to operate a computer
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Applied experience and knowledge ability to work independently and as part of a team and to
coordinate work with other departments
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Valid Class D driver’s license with the ability to obtain a Class A license with tanker endorsement
within six months of employment
2. High School Diploma/GED
3. Six months of labor, park maintenance, or construction experience including light equipment
operation, or an equivalent combination of training and experience
PREFERRED QUALIFICATIONS
1. Valid Class A driver’s license
2. Experience in streets, parks and turf maintenance
3. Experience working for a growing city or county
ADVANCEMENT CRITERIA
An employee in this position has the opportunity to be promoted to the Parks Maintenance II position
after successfully completing the following criteria:
1. One years of employment with the City of Otsego in the Parks Maintenance I position.
2. Has a valid Class A Driver’s License.
3. Pesticide Applicator License
4. Playground Inspector Certification
5. Tree Inspector Certification
Once an employee has met the criteria, a recommendation will be made to the City Administrator and
Human Resources for consideration and approval.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is outside in varying conditions, including atmospheric conditions, humidity, noise, extreme
heat temperature; occasionally work is completed in extreme cold, wet conditions, vibrations and
hazards. Work includes operating equipment, and exposure to field and construction site conditions are
frequent. This includes medium physical strength work constantly, with frequent heavy physical work.
Travel within the City to parks and facilities is every day. Attendance at city parks and recreation events
in the evening and on the weekends in required.
Activities that occur constantly (5–8 hours/shift): walking, eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): standing, handling, repetitive motions
Activities that occur occasionally (up to 2 hours/shift): sitting, lifting, carrying, pushing, pulling, stooping,
kneeling, crouching, reaching, talking, hearing
Activities that occur rarely (do not exist as regular part of job): grasping, feeling, climbing, balancing,
crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Parks Maintenance II
Department: Parks and Recreation
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 5
Date Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Perform skilled equipment operation and parks maintenance work;
provide operational support in the areas of recreational programming, special events, and parks
administration.
Immediate Supervisor: Parks and Recreation Director
Supervises: None
Provides Work Direction to: Seasonal Staff
MAJOR JOB FUNCTIONS
1. Park Maintenance:
a. Maintain playground facilities and equipment, including inspection, maintenance,
and repairs
b. Install, maintain, and repair irrigation systems
c. Establish new turf areas by applying seed and/or laying sod
d. Create and maintain athletic field set up and layouts
e. Install trees, shrubs, and mulch
f. Apply fertilizer and weed control to parks, trails, and other public areas
g. Trim and chip limb, trees, and other debris
h. Train and assist in work direction to part-time and seasonal staff
2. Equipment Operation and Maintenance:
a. Operate heavy and light equipment to perform a variety of park maintenance
related duties
b. Perform preventative maintenance and light repair of park equipment
3. Operational Support
a. Participate in the development and implementation of recreation programs that
emphasize safety, fun, and skills of the program or sport
b. Contribute ideas and suggestions for programs
c. Assist with marketing via social media as directed by the Parks and Recreation Director
d. Coordinate training for seasonal park staff
e. Assist the Parks and Recreation Director with contract administration, and grant writing
f. Participate in community engagement, and community educational programs
g. Assists with set up and coordination of Recreation events and programs
4. Streets
a. Remove snow from city streets, municipal parking lots, sidewalks, and trails, applies salt
and sand, hauls snow, cleans up after storms, etc. as needed
5. Buildings
a. Perform miscellaneous janitorial duties, maintenance, and construction as needed on
city buildings and property
b. Orders tools, equipment and materials for city buildings
6. Other Duties and Responsibilities:
a. Assist with the installation and removal of holiday decorations
b. Prime and paint equipment, in the park system
c. Assist at city recreation events
d. Provides strong communication, teamwork and works closely with other departments
for the betterment of the City.
e. Attend City Council, Commission, and Sub-Committee meetings as requested.
7. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in park maintenance including turf, weed control,
conservation methods, native plants, and tree care
• Demonstrable knowledge of playground installation, maintenance, repair, and inspection
• Demonstrable knowledge of playfield maintenance and setup
• Demonstrable knowledge of and experience in light and heavy equipment and vehicle operation
• Working knowledge of stationary and hand powered tools and equipment
• Working knowledge of traffic laws, ordinances and regulations involved in equipment operation
• Working knowledge of occupational hazards and safety precautions involved in parks
maintenance operations
• Working knowledge of preventative maintenance of equipment
• Working knowledge of standard building construction and repair practices
• Working skill in the operation of snow removal, street sweeping, light equipment and other
public works equipment and vehicles
• Working skill in building and grounds maintenance, including carpentry, painting and staining
• Demonstrable experience following oral and written instruction and prioritizing work
• Working ability to operate a computer
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and situations
• Ability to work independently and as part of a team and to coordinate work with other
departments
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. High School Diploma/GED
2. Three years of park maintenance experience
3. One year of relevant office experience
4. Class B driver’s license or ability to obtain a Class A with tanker endorsement within six months
PREFERRED QUALIFICATIONS
1. Certified Playground Inspector
2. Certified Tree Inspector
3. Class A driver’s license with tanker endorsement
4. Pesticide Applicator license
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is outside in varying conditions, including atmospheric conditions, humidity, noise, extreme
heat temperature; occasionally work is completed in extreme cold, wet conditions, vibrations and
hazards. Work includes operating equipment, and exposure to field and construction site conditions are
frequent. This includes medium physical strength work constantly, with frequent heavy physical work.
Travel within the City to parks and facilities is every day. Attendance at city parks and recreation events
in the evening and on the weekends in required.
Activities that occur constantly (5–8 hours/shift): walking, eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): standing, handling, repetitive motions
Activities that occur occasionally (up to 2 hours/shift): sitting, lifting, carrying, pushing, pulling, stooping,
kneeling, crouching, reaching, talking, hearing
Activities that occur rarely (do not exist as regular part of job): grasping, feeling, climbing, balancing,
crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Recreation Coordinator
Department: Parks and Recreation
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 5
Approved: TBD
DESCRIPTION OF WORK
General Statement of Duties: Planning, implementation, coordination and supervision of a variety of
youth, adult and senior recreational programs, facility scheduling, Farmers Market and special
community events.
Immediate Supervisor: Parks and Recreation Director
Supervises: Recreation Lead Staff
Provides Work Direction to: Recreation Programmer
MAJOR JOB FUNCTIONS
1. Recreation Programming:
a. Plan, implement and supervise a variety of instructional sport programs
b. Promotes and markets recreation programs and registration information
c. Recruits and trains volunteers and coaches
d. Order equipment, supplies and apparel for recreation programs
e. Develop schedules and reserves facilities using recreation software
f. Coordinate instructional recreation programs and provides oversight of instructional or
contracted staff
g. Plan, develop and implement youth and adult programming
h. Assess community interests, needs and researches what other communities are providing,
including trends in recreation programming
i. Assess and evaluate current programming and determines needs and/or changes
j. Coordinate athletic fields with associations
k. Evaluate programs and administers program budgets and program participation
l. Recommend and reviews fee structures based upon instructor costs, material costs, and
other associated fees
m. Review and evaluate budgets to determine if expenses and revenues meet allocated
budget(s)
n. Evaluate and monitor program success; determines if program is meeting needs of the
community, program goals and participation needs
o. Develop policies and procedures for programs and participants
2. Special Events/Farmers Market:
a. Develop, coordinate and oversee and promote special events and Farmers Market
b. Coordinate facility set-ups, logistics during events, supervises/assigns staff, checks-
in/manages participants/vendors, or entertainment, oversees participation, and resolves
participant concerns or questions during the event
c. Oversee all vendors, food vendors and special event permits keeping current with all state
policies and guidelines
d. Coordinate all Parks Special event applications
e. Recruit and maintain relationships with event sponsors
f. Write grants to help secure funding for events and programs
3. Otsego Parks and Recreation Commission:
a. Assemble the monthly Parks and Recreation Commission Packet, distributes the packet
electronically, updates the city website and present a recreation update at the meeting
b. Perform other administrative duties as requested by the Parks and Recreation Director
4. Facility Management:
a. Oversee scheduling, fees and payments, and monitors the usage of Prairie Center
b. Develop and maintain rental contracts, policies, and procedures
5. General:
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of concepts, principles and philosophy of recreation, sport and leisure programming,
planning, evaluation and administration.
• Applied knowledge fundamentals of public relations theories and techniques in promoting,
advertising, and/or informing the public of programs, services, courses or other events/projects.
• Basic knowledge concerning the use of computers and related software applications and general
business equipment.
• Knowledge of community outreach principles and procedures.
• General knowledge of City and department administrative policies and procedures pertinent to the
activities and programs (i.e., facility scheduling restrictions, purchasing and hiring procedures,
marketing, safety, etc.).
• Knowledge of fundamentals of event planning and coordination.
• Knowledge of emergency procedures, policies and any laws, rules, or guidelines impacting program
planning and coordination.
• Fundamental marketing concepts and procedures.
• Ability to work collaboratively, cooperatively, and positively in a team environment
• Leading, recruiting, delegating, monitoring, training, evaluating and monitoring program volunteers,
instructors, and seasonal personnel.
• Presentational skills; communication skills.
• Planning, evaluating, implementing, and coordinating the delivery of programs, activities, events or
services geared towards youth and adult, recreational programming.
• Applying judgment and discretion in handling problems and issues in accordance with the policies
and procedures of the City and department.
• Time management skills.
• Basic accounting and bookkeeping practices.
• Promoting, advertising, marketing, and communicating programs, services and activities.
• Collaborating and working closely with community groups, organizations, other City personnel in
facilitating the planning for events, programs and services.
• Administering, monitoring and controlling approved program budgets and expenditures.
• Using computers and related software applications and general office equipment.
MINIMUM QUALIFICATIONS
1. Five years of experience in recreation events and programming
2. Two years of relevant office experience
3. Associate’s degree in recreation leadership and management, business, public administration or
a related field
4. One-year supervisory experience
5. Valid driver’s license
PREFERRED QUALIFICATIONS
1. CPR and first aid training certification
2. Bachelor’s degree in recreation leadership and management, business, public administration or
a related field
3. Experience with recreation related software
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is in a recreation center environment, that is similar to normal office environment work; with
occasional work outside in atmospheric conditions. Work includes performing administrative tasks sitting,
and frequently walking throughout the recreation center and park. This includes light and light effort
physical strength work occasionally. Attendance at city parks and recreation events in the evening and on
the weekends is required. Attendance at Parks and Recreation Commission meetings in the evenings is
also required.
Activities that occur constantly (5–8 hours/shift): sitting, feeling, talking, hearing, repetitive motions,
eye/and/foot coordination
Activities that occur frequently (2–5 hours/shift): standing, walking
Activities that occur occasionally (up to 2 hours/shift): lifting, carrying
Activities that occur rarely (do not exist as regular part of job): pushing, pulling, climbing, balancing,
stooping, kneeling, crouching, crawling, reaching, handling, grasping
Note: This job description does not constitute a contract or employment agreement.
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act, reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature
Position Description
Position: Street Maintenance I
Department: Streets
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 3
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Performs physical labor and routine to skilled equipment operation and
maintenance work related to the street, snow removal, and storm water systems, and occasional minor
maintenance of equipment and vehicles in the Public Works Department.
Immediate Supervisor: Street Operations Manager
Supervises: None
Provides Work Direction to: None
MAJOR JOB FUNCTIONS
1. Streets:
a. Remove snow from city streets, municipal parking lots and trails, applies salt and sand,
hauls snow, cleans up after storms, etc. as needed
b. Assist in maintaining and repairing streets including tearing out blacktop, patching
potholes, crack sealing; sets up work zones, places cones or barricades around
hazardous work areas, etc.
c. Assist and perform maintenance to gravel roads throughout the city limits
d. Remove damaged curbs and sidewalks, and removes debris from streets, and ditches
e. May install and repair proper informational, directional, regulatory and warning signs
f. Straighten, and replace or repair street signs that are damaged and assist in installation
of new street signs
g. Perform street sweeping and roadside mowing for city-maintained streets
2. Storm Water:
a. Trim trees, cuts tree limbs into sections using a chain saw and removes all debris for
chipping
b. Assist in reconstructing and maintaining pathways and maintains storm sewer ponds,
inlets and outlets; maintain shoulders and mow ditches
c. May clean and rebuild catch basins and assist contractors in repair and maintenance of
storm sewer system
3. Fleet:
a. May occasionally assist in performing preventative maintenance and light repair of
department vehicles; may occasionally assist shop mechanic with repair and
maintenance work
4. Other Duties and Responsibilities:
a. Occasionally may assist in reading water meters, inspecting, repairing or replacing
meters as needed
b. Assist in maintaining city compost site
c. Assist in safety inspection of city facilities
d. Assist in installation, maintenance and repair of sprinkler lines
e. Assist with the installation and removal of holiday decorations
f. Perform miscellaneous maintenance, construction and repair work as needed on city
buildings and property
g. May assist City contractors with repair and replacement of water or sewer mains
h. May sandblast, prime and paint equipment, fabricate parts and change bulbs and
fixtures in streetlights
i. Provide input on cost savings and operational changes to supervisor
j. Perform miscellaneous cleaning, maintenance and repair work as needed
k. Provides strong communication, teamwork and works closely with other departments
for the betterment of the City Perform physical labor duties
5. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in light equipment and vehicle operation
• Working knowledge of tools, equipment and standard practices of maintaining streets, trails and
storm water catch basins
• Working knowledge of stationary and hand-powered tools, and equipment
• Working knowledge of traffic laws, ordinances and regulations involved in equipment operation
• Considerable knowledge of occupational hazards and safety precautions involved in street and
storm sewer maintenance work
• Working knowledge of preventative maintenance of equipment
• Working knowledge of standard building construction and repair practices
• Working skill in the operation of snow removal, street sweeping, light equipment and other
public works equipment and vehicles
• Working skill in building and grounds maintenance, including carpentry, painting and staining
• Considerable ability to follow oral and written instruction, prioritize work and perform duties as
a member of a team
• Working ability to establish and maintain good working relationships and communicate
effectively with City staff and the general public
• Working ability to operate a computer
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Applied experience and knowledge ability to work independently and as part of a team and to
coordinate work with other departments
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. High School Diploma/GED
2. Valid Class B driver’s license with a Class A obtained within six months
3. Six months of labor, maintenance or construction experience including light equipment
operation, or an equivalent combination of training experience
PREFERRED QUALIFICATIONS
1. Class A driver’s license
2. Preferred experience in street maintenance, equipment maintenance and repair, storm water
maintenance and inspections
3. Experience working for a growing city or county
ADVANCEMENT CRITERIA
An employee in this position has the opportunity to be promoted to the Street Maintenance II position
after successfully completing the following criteria:
1. One years of employment with the City of Otsego in the Street Maintenance I position.
2. Has a valid Class A Driver’s License.
3. Has developed the ability to effectively and efficiently operate the following equipment without
supervision:
a. Jet-Vac
b. Street Sweeper
c. Backhoe
d. Road Grader
e. Front-End Loaders.
Once an employee has met the criteria, a recommendation will be made to the City Administrator and
Human Resources for consideration and approval.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is outside working in varying hazards and environmental conditions. This includes varying level
of effort for physical strength work occasionally ranging from effort light physical to very heavy work;
most in medium work. Environmental conditions include frequent exposure to extreme cold, extreme
heat temperature, and noise; occasional environmental conditions of wetness, humidity, vibrations,
hazards and atmospheric conditions. On-call is required during the months of November to April for
snowplow operations.
Activities that occur constantly (5–8 hours/shift): standing, walking, hearing, repetitive motions,
eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): lifting, carrying, pushing, pulling, handling, grasping,
feeling, talking
Activities that occur occasionally (up to 2 hours/shift): sitting, climbing, balancing, stooping, kneeling,
crouching, reaching
Activities that occur rarely (do not exist as regular part of job): crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ____________________
Employee Signature Date
Position Description
Position: Street Maintenance II
Department: Streets
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 5
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Performs skilled equipment operation, snow removal and maintenance
work related to the street, and storm water systems, and/or repair and maintenance of equipment and
vehicles in the Public Works Department; performs related duties as required
Immediate Supervisor: Street Operations Manager
Supervises: None
Provides Work Direction to: Seasonal Staff
MAJOR JOB FUNCTIONS
1. Streets:
a. Operate heavy and light equipment to perform a variety of street, and storm sewer
maintenance work and shop tasks.
b. Remove snow from city streets, municipal parking lots and trails, applies salt and sand,
hauls snow, and cleans up after storms as needed.
c. Maintain and repair streets including tearing out blacktop, patching potholes, crack
sealing and seal coating; set up work zones, place cones or barricades around hazardous
work areas, etc.
d. Remove damaged curbs and sidewalks, sweep streets and remove debris from streets
and ditches.
e. Keep accurate records of maintenance and repairs.
f. May identify noxious weeds and apply fertilizer and weed killer in accordance with state
regulations to parks and other public lands; keeps accurate records of same
g. May assist City contractors with repair and replacement of water or sewer mains
2. Storm Water:
a. Trim trees, cut tree limbs into sections using a chain saw and remove all debris for
chipping
b. Reconstruct and maintain pathways and maintain storm sewer ponds, inlets and outlets;
maintain shoulders and mow ditches.
c. Establish new turf areas by seeding or laying sod and ensuring regular irrigation and
maintain by mowing, trimming, removing leaves and debris and thatching; may plant
trees or shrubs
d. Clean and rebuild catch basins and assist contractors in repair and maintenance of
storm sewer system
3. Other Duties and Responsibilities:
a. May assist Maintenance Technician with repair and maintenance of vehicles and
equipment
b. Provides strong communication, teamwork and works closely with other departments
for the betterment of the City.
c. Participate and encourage Safety Committee priorities
d. Straighten, and replace or repair street signs that are damaged, and create, fabricate
and install new street signs.
e. May sandblast, prime and paint equipment, fabricate parts, and change bulbs and
fixtures in streetlights
f. Keep and track inventory of signs
4. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable skills of the tools, equipment and standard practices of maintaining streets, parks,
trails and storm water catch basins
• Considerable knowledge of stationary and hand-powered tools, equipment and standard
practices of maintaining parks and trails
• Considerable knowledge of the establishment and maintenance of turf and planting and care of
trees, grasses, shrubs and flowers may be required
• Considerable knowledge of traffic laws, ordinances and regulations involved in equipment
operation
• Considerable knowledge of occupational hazards and safety precautions involved in street, park,
storm sewer and vehicle and equipment repair and maintenance work
• Working to considerable knowledge of equipment and vehicle repair, including procedures,
methods, and tools
• Working knowledge of standard building construction and repair practices and sign fabrication
• Demonstrable skill in the operation of snow removal, street sweeping, light and heavy
equipment and other public works equipment and vehicles
• Working skill in building and grounds maintenance, including carpentry, plumbing, welding,
basic electrical, painting and staining
• Ability to follow oral and written instruction, prioritize work and perform duties independently
and as a member of a team
• Considerable ability to analyze repair and maintenance problems and determine appropriate
and cost-effective solutions
• Working ability to establish and maintain good working relationships and communicate
effectively with City staff and the general public
• Working ability to work with moving or vibrating parts on equipment and to manipulate levers
and tools
• Working ability to operate a computer to perform sign maintenance, maintain inventory,
conduct research, calculate cost estimates, maintain HVAC and irrigation systems and complete
work records
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to work independently and as part of a team and to coordinate work with other
departments
• Ability to plan, prioritize and organize the department’s work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. High School Diploma/GED
2. Three years of maintenance or construction experience including light or heavy equipment
operation
3. A valid Class B driver’s license with a Class A with tanker endorsement obtained within six
months
PREFERRED QUALIFICATIONS
1. Class A driver’s license with tanker endorsement
2. Preferred experience in street maintenance, equipment maintenance and repair, storm water
maintenance and inspections
3. Experience working for a growing city or county
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is outside working in varying hazards and environmental conditions. This includes varying
level of effort for physical strength work occasionally ranging from effort light physical to very heavy
work; most in medium work. Environmental conditions include frequent exposure to extreme cold,
extreme heat temperature, and noise; occasional environmental conditions of wetness, humidity,
vibrations, hazards and atmospheric conditions. On-call is required during the months of November to
April for snowplow operations.
Activities that occur constantly (5–8 hours/shift): standing, walking, hearing, repetitive motions,
eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): lifting, carrying, pushing, pulling, handling, grasping,
feeling, talking
Activities that occur occasionally (up to 2 hours/shift): sitting, climbing, balancing, stooping, kneeling,
crouching, reaching
Activities that occur rarely (do not exist as regular part of job): crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ____________________
Employee Signature Date
Position Description
Position: Street Operations Foreperson
Department: Streets
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 8
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Performs all functions of a Street Maintenance II employee including
street, storm water, and equipment maintenance and repair, snow removal, and building or fleet
maintenance; assists Street Operations Manager in planning and directing the department’s operations
and staff; may coordinate with City Engineer on projects and operations. This is a working foreperson
position with the majority of time spent in the field.
Immediate Supervisor: Street Operations Manager
Supervises: None
Provides Work Direction to: Street Maintenance I/II and Seasonal Staff
MAJOR JOB FUNCTIONS
1. Maintain Streets:
a. Follow Standard Operating Procedures and Street Replacement Policy in maintenance of
City streets
b. Perform all aspects of street maintenance and function as part of street maintenance
team
c. Perform pavement and gravel road maintenance
d. Install and maintain street signs
2. Snow Removal Operations:
a. Monitor weather conditions and dispatch snow plow operators
b. Assist with coordination among Parks and Utility Departments to ensure their staff are
trained and available to assist
c. Drive plow vehicles and equipment as part of City snow removal route assignments
3. Storm Water System Maintenance:
a. Assist in inspection and maintenance of storm water utility system
b. Perform storm water utility system maintenance and function as part of maintenance
team
c. Repair and inspect catch basins and valve boxes
4. City Fleet Maintenance:
a. Assist in oversight of mechanic(s) and operations of fleet maintenance
b. Perform fleet maintenance and repair duties
5. Project Management and Work Direction:
a. Assist Street Operations Manager in coordinating all aspects of projects once approved
by City Council
b. Serve as liaison with vendors and ensure supplies are on site for projects as requested
by the Street Operations Manager
Assist Street Operations Manager in direction of work crew including scheduling work
flow and project
6. Building Maintenance
a. Oversee and maintain city facilities and building safety
b. Maintain city boiler systems for city facilities
7. Policies and Procedures:
a. Recommend departmental operations improvements and changes to supervisor to
improve efficiency and work flow
b. Monitor operations to ensure compliance with applicable laws, regulations, rules and
ordinances
c. Ensure safety procedures are followed
8. Other Duties and Responsibilities:
a. Keep Street Operations Manager informed of Department activities and relevant
matters
b. Attend City Council and other board and commission meetings as requested
c. Address resident questions and concerns
d. Maintain phone communication for emergency response.
e. Provides strong communication, teamwork and works closely with other departments
for the betterment of the City.
9. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in all aspects of street maintenance and street
construction, snow plowing operations, storm water and pond maintenance and construction,
and fleet maintenance
• Demonstrable knowledge of and experience in scheduling, managing, and overseeing projects
including safety practices, working with contractors and engineers, resolving work site and
contract conflicts, and applicable State and Federal laws
• Considerable skill in the operation of heavy and light equipment and department tools
• Considerable skill in building and boiler maintenance
• Working ability to occasionally perform heavy manual labor, sometimes under adverse weather
conditions and during abnormal hours
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Applied knowledge of standard office and Street Department related computer applications
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and situations
• Ability to work independently and as part of a team and to coordinate work with other
departments and to lead multi-departmental or multi-jurisdictional projects.
• Ability to plan, prioritize and organize the department’s work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Five years of experience in maintenance of public infrastructure or comparable construction
experience
2. Three years of supervisory experience
3. Project management experience
4. A valid Class A commercial driver’s license with tanker endorsement
5. High School Diploma/GED
PREFERRED QUALIFICATIONS
1. Boiler engineer license
2. MS4 stormwater certificate
3. Experience working for a growing city or county
4. Management experience
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is outside working in varying hazards and environmental conditions. This includes varying
level of effort for physical strength work occasionally ranging from effort light physical to very heavy
work; most in medium work. Environmental conditions include frequent exposure to extreme cold,
extreme heat temperature, and noise; occasional environmental conditions of wetness, humidity,
vibrations, hazards and atmospheric conditions. On-call is required during the months of November to
April for snowplow operations.
Activities that occur constantly (5–8 hours/shift): standing, walking, hearing, repetitive motions,
eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): lifting, carrying, pushing, pulling, handling, grasping,
feeling, talking
Activities that occur occasionally (up to 2 hours/shift): sitting, climbing, balancing, stooping, kneeling,
crouching, reaching
Activities that occur rarely (do not exist as regular part of job): crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Street Operations Manager
Department: Streets
Position Status: Full-time
FLSA Status: Exempt
Pay Grade: 13
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Performs supervisory, management, administrative, and hands on work in
the Street Department including street, storm water, and equipment maintenance and repair;
prioritizes, plans, and directs the department’s operations and staff; coordinates with City Engineer on
projects and various aspects of street and storm water system maintenance; performs related duties as
required. This is a working management position with time spent in the office and in the field.
Immediate Supervisor: City Administrator
Supervises: Streets Department staff
MAJOR JOB FUNCTIONS
1. Street Infrastructure:
a. Follow Standard Operating Procedures and Street Replacement Policy in maintenance of
City streets
b. Recommend streets for maintenance and/or repair
c. Determine level of maintenance and/or repair
d. Conduct annual pavement condition index ratings
e. Assist in field with street maintenance and function as part of street maintenance team
2. Snow Removal Operations:
a. Develop Snow Removal Policy and Standard Operating Procedures
b. Monitor weather conditions and dispatch snow plow operators
c. Coordinate with Parks and Utility Departments to ensure their staff are trained and
available to assist
d. Drive plow vehicles and equipment as part of City snow removal route assignments
3. Storm Water System
a. Direct inspection and maintenance of storm water utility system
b. Follow federal, state and local requirements, licenses, guidelines and policies and
ensures all requirements are met
c. Assist in field with storm water utility system maintenance and function as part of
maintenance team
4. Manage City Vehicles and Equipment Fleet
a. Oversee mechanic(s) and operations of fleet maintenance
b. Ensure coordination with other departments to provide prompt, accurate, and reliable
maintenance of City vehicles and equipment
5. Project Management:
a. Assist in the definition of project scope and objectives, involving all relevant stakeholders and
ensuring budget compliance
b. Manage changes to the project scope, project schedule and project costs using appropriate
verification techniques
c. Provide general oversight to ensure timely and satisfactory completion
d. Establish and maintain relationships with third parties/vendors
e. Create and maintain comprehensive project documentation
6. Contract Coordination
a. Writing, evaluating, negotiating and executing various contracts covering projects and
operational contracts
b. Creating and maintaining relationships with suppliers
c. Maintaining correspondence and documentation related to contracts
7. Budget and Financial:
a. Prepare department’s draft budget and capital improvement plan including supporting
documentation
b. Monitor and manage budget to ensure expenditures are within approved budget
c. Follow all purchasing policies
d. Follow all finance laws and policies including but not limited to the public purpose
expenditure policy
8. Policies and Procedures:
a. Review departmental operations and recommend changes to improve efficiency and
work flow
b. Establish and oversee policies, procedures and practices for the department
c. Monitor operations to ensure compliance with applicable laws, regulations, rules and
ordinances
9. Other Duties and Responsibilities:
a. Inform City Administrator of Department activities and relevant matters
b. Manage building security for all Department buildings including alarm systems
c. Prepare memos for and make presentations to the City Council and other boards and
commissions
d. Attend City Council and other board and commission meetings as requested
e. Provide reports and special projects as requested by City Council and City Administrator
f. Involved in capital project review, management and general oversight to ensure timely
and satisfactory completion.
g. Provides strong communication, teamwork and works closely with other departments
for the betterment of the City
h. Address resident questions and concerns
10. Supervision:
a. Perform performance reviews for all department staff
b. Ensure staff is adequately trained and department is cross trained
c. Recommend discipline and pay adjustments to City Administrator
d. Ensure staff attends safety training and follows safety procedures
e. Assign work and ensure that it is done professionally, efficiently, accurately, and timely
f. Interview and recommend staff hiring with assistance of human resources staff
11. General
a. Participate actively in the City’s management team
b. Treat fellow employees with respect and integrity
c. Promote a positive and motivating environment
d. Provide exceptional customer service
e. Confer with supervisor, peers, and employees to discuss and resolve issues
f. Make decisions that are always in the best interest of the City
g. Perform other duties and projects as assigned
h. Follow all safety policies and procedures
i. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in all aspects of street maintenance and street
construction, snow plowing operations, storm water and pond maintenance and construction,
and fleet maintenance
• Demonstrable knowledge of and experience in scheduling, managing, and overseeing projects
including safety practices, working with contractors and engineers, resolving work site and
contract conflicts, and applicable State and Federal laws
• Extensive knowledge of and experience in City operations, ordinances, and practices related to
purchasing, budgeting, supervision, and all street related maters
• Considerable skill in the operation of heavy and light equipment and department tools
• Working ability to occasionally perform heavy manual labor, sometimes under adverse weather
conditions and during abnormal hours
• Experience making presentations to government bodies, professional associations, and
community organizations
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Applied knowledge of standard office and Street Department related computer applications
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and situations
• Ability to work independently and as part of a team and to coordinate work with other
departments and to lead multi-departmental or multi-jurisdictional projects
• Ability to plan, prioritize and organize the department’s work
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Associates Degree or comparable certification in field related to infrastructure construction,
business administration, engineering, or project management
2. Five years of professional experience in public sector public works including streets and
infrastructure maintenance at a management level
3. Five years of supervisory experience
4. A bachelor’s degree in public works administration, engineering or a related field may be
substituted for two years of public works experience
5. A valid Class A commercial driver’s license
PREFERRED QUALIFICATIONS
1. Bachelor’s Degree in public works administration, engineering, project management,
construction, or business administration
2. Experience working for a growing city or county
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is in a normal office environment work; with occasional work outside in various
environmental conditions. Occasional environmental conditions include extreme cold, extreme heat,
wetness, humidity, noise, vibration, hazards, and atmospheric conditions. Work includes performing
administrative tasks sitting, and frequently walking through the construction sites and street projects.
This includes varying level of effort for physical strength work occasionally ranging from light physical to
medium work. Attendance at City Council meetings as requested.
Activities that occur constantly (5–8 hours/shift): feeling, talking, hearing, eye/hand/foot coordination
Activities that occur frequently (2–5 hours/shift): standing, walking, sitting, balancing
Activities that occur occasionally (up to 2 hours/shift): lifting, reaching, handling, grasping, repetitive
motions
Activities that occur rarely (do not exist as regular part of job): carrying, pushing, pulling, climbing,
stooping, kneeling, crouching, crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Utility Billing Clerk
Department: Finance
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 4
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Perform utility billing, collections and customer support service for all City
utilities; provide administrative office support for water and sewer utilities; provide backup to other
finance and other office staff as needed.
Immediate Supervisor: Finance Director
Supervises: None
Provides Work Direction to: None
MAJOR JOB FUNCTIONS
1. Utility Billing and Administrative Support:
a. Customer Accounts
i. Maintain up-to-date customer account information
ii. Establish new accounts and prepare final accounts
iii. Respond to questions regarding accounts
iv. Provide pending assessment amounts as requested
b. Create and track service requests from customers
c. Manage utility billing software including updating rates periodically and calculating and
updating winter water consumption data upon which sewer charges are based, and
update customer accounts for sewer charges
d. Prepare for and download monthly meter reads
e. Calculate monthly bills, verify bill register for accuracy, identify and resolve possible
problems, print bills and mail
f. Accept payments
i. Receipt payments
ii. Update payments in utility billing system
iii. Reconcile credit card, electronic and automatic withdrawal payments
iv. Handle NSF checks
v. Prepare deposits
g. Prepare and print month end processing and reports and GL updates
h. Maintain aging reports
i. Prepare assessments for delinquent bills and storm water including identifying PID
number, calculating amounts, mailing delinquent notices, accepting payments, updating
delinquent accounts, and preparing assessment roll
j. Coordinate software updates and resolve software problems with vendor
2. Meter Duties:
a. Order and maintain meter inventory
b. Identify and coordinate meter inspections, repairs, and replacements with the Utility
Department
c. Schedule meter disconnections and reconnections
d. Monitor and follow through for suspected meter malfunctions
e. Monitor winter shut off list and irrigation meters during the season
f. Issue Bulk water meters and processes for billing
3. Customer Service:
a. Greet and assist customers at counter
b. Assist customers on the telephone and via email
c. Answer overflow phone calls from the City’s main phone lines
4. Other:
a. Reconcile and prepare deposits of daily cash receipts for overall City organization
b. Serve as backup to Accountant position in designated functions
c. Provide information and reports to and complete special projects for Finance Director as
requested
d. Assist with annual audit and budget by providing documentation and reports
e. Provide recommendations for improvements and solutions for utility billing and finance
department issues/problems
f. Assist with election duties as requested by the City Clerk
5. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrable knowledge of and experience in utility billing processes and procedures
• Demonstrable experience in providing exceptional customer service both in person,
electronically, and on the telephone
• Extensive knowledge of and experience in computer finance and billing systems and accepted
office programs
• Proficient in use of office equipment including but not limited to computers, 10 key adding
machines, copiers, folding and inserting equipment and postage machines
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to analyze utility billing data and accounts and convey information to others in an easily
understood fashion
• Experience in reconciling accounts for accuracy
• Ability to diffuse conflict and tense situations with public in person or over the phone
• Ability to work independently and as part of a team
• Ability to coordinate work with other departments
• Ability to plan, prioritize and organize your work
• Demonstrated ability to perform mathematical computations accurately and quickly
• Ability to maintain confidentiality of sensitive utility billing data
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. High school diploma or equivalent
2. Two years of experience in an accounting or finance related position
3. Customer service experience
4. A valid driver’s license
PREFERRED QUALIFICATIONS
1. Completion of a two-year degree in accounting, finance, or related field
2. Previous utility billing experience
3. Experience in government accounting
4. Experience working for a growing city or county
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is inside in a normal office setting. Work is done alone, with others and with the public. This
includes medium physical strength work occasionally.
Activities that occur constantly (5–8 hours/shift): sitting, talking, hearing
Activities that occur frequently (2–5 hours/shift): repetitive motions, eye/hand/foot coordination
Activities that occur occasionally (up to 2 hours/shift): standing, walking, lifting, carrying, reaching
Activities that occur rarely (do not exist as regular part of job): pushing, pulling, climbing, balancing,
stooping, kneeling, crouching, crawling, handling, grasping, feeling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Utility Foreperson
Department: Utilities
Position Status: Full-time
FLSA Status: Non-Exempt
Pay Grade: 9
Date Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Performs all functions of a Utility Operator; assists Utility Operations
Manager in planning and directing the department’s operations and staff; may coordinate with
Engineers and Contractors on projects and operations. May perform all functions of a Utility Operator.
Immediate Supervisor: Utility Manager
Supervises: Utility Operators and Utility Seasonals
Provides Work Direction to:
MAJOR JOB FUNCTIONS
1. Water and Wastewater Systems:
a. Perform, monitor and oversee all aspects of the operations and maintenance of the
Treatment Facilities.
b. Perform, monitor and oversee all aspects of operations and maintenance of the
Collection and Distribution system. Review Collection and Distribution System projects
for completion with accuracy in meeting engineering specifications for City acceptance.
c. Perform, monitor and oversee all aspects of the GIS system related to Utilities.
Coordinate with Engineer and staff for accuracy and recommend changes needed.
Maintain data and collection documentation for maintenance and record purposes.
d. Maintain regulatory requirements for water quality standards and wastewater permits
requirements.
e. Report compliance and compliance monitoring to regulatory agencies including
Minnesota Pollution Control Agency, Environmental Protection Agency, Department of
Natural Resources, and Minnesota Department of Health.
f. Communicate with officials, engineers and regulatory agents tactfully regarding facility
planning, reviews and inspections. Provide input and influence to the design and
operations of water and wastewater systems.
g. Provide input of department needs for capital and budgetary needs.
h. Maintains phone communication for emergency response
2. Project Management and work direction:
a. Coordinates and schedules all aspects of Utility projects and functions.
b. Serve as liaison with vendors, ensure inventory and supplies of equipment and parts are
available for routine and emergency needs.
c. Assign work responsibility, monitor project progress and provide communication with
Manager regarding status, productivity and quality of work.
3. Policies and Procedures:
a. Responsible for following all policies and procedures at the federal, state and local level
through all applicable agencies
b. Recommend departmental operations improvements and changes to supervisor to
improve efficiency and work flow.
c. Monitor operations to ensure compliance with applicable laws, regulations, rules and
ordinances.
d. Ensure safety procedures are followed.
4. Supervision:
a. Perform check ins and provide recommendation for annual performance reviews
b. Ensure staff attends safety training and follows safety procedures
c. Assign work and ensure it is done accurately and timely
d. Recommend staffing additions and be involved with interviewing
e. Maintain security systems protocols and access ensuring public health and employee
safety.
5. Other Duties and Responsibilities:
a. Keep Utility Manager informed of department activities and relevant matters.
b. Address resident questions and concerns.
c. Provide recommendations on the long- and short-term capital needs of the
departments
d. Provide input and recommendation for annual budget with frequent reviews to ensure
budgets are maintained. Review and recommend invoice approvals
e. Provides strong communication, teamwork and works closely with other divisions and
departments for the betterment of the City.
6. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with manager, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of and experience in all aspects of water and wastewater operations and
maintenance.
• Knowledge of biosolids application requirements and methods
• Knowledge of and experience in scheduling, managing, and overseeing projects including safety
practices, working with contractors and engineers, resolving work site and contract conflicts,
and applicable State and Federal laws.
• Knowledge of SCADA, Microsoft Office (Excel, Word, and PowerPoint) and standard computer
systems and programs used in operation of water and wastewater facilities Applied knowledge
in laboratory tests, testing methods and techniques, testing requirements, and interpretation of
test results.
• Applied knowledge in analyzing problems, identifying solutions, and implementing solution
successfully.
• Working ability to occasionally perform heavy manual labor, sometimes under adverse weather
conditions and during abnormal hours.
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing.
• Applied knowledge of standard office and department related computer applications.
• Ability to resolve and diffuse conflicts.
• Ability to understand, manage and communicate complex ideas, projects, and situations.
• Ability to work independently and as part of a team and to coordinate work with other
departments and to lead multi-departmental or multi-jurisdictional projects.
• Ability to plan, prioritize and organize the department’s work.
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Class A Wastewater License.
2. Class B Water License.
3. Minnesota Type IV Biosolids License
4. Five years Collection and Distribution Maintenance Experience.
5. Class A EQ Biosolids Treatment Experience
6. A valid Class B commercial driver’s license.
7. Associates Degree in Water Environment Technology or related field.
PREFERRED QUALIFICATIONS
1. Class A Wastewater License.
2. Two years lead or supervisory experience.
2. Three years of experience at a Class A Major Wastewater Treatment Facility.
3. Type IV Biosolids License with two years application and reporting experience
4. Bachelor’s degree in biology, chemistry or environmental services or related field.
5. Experience working for a growing city or county.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is done within the wastewater treatment facility or outside in varying conditions, including
frequent exposure to humidity, noises, vibrations, hazards, and atmospheric conditions; occasional
exposure to extreme cold, extreme heat and changes in wetness. This includes occasional light physical
strength work to very heavy physical work. Travel within the City to treatment facilities, wellhouses and
lift stations is everyday.
Activities that occur constantly (5–8 hours/shift): talking, hearing
Activities that occur frequently (2–5 hours/shift): standing, walking, sitting, handling, grasping
Activities that occur occasionally (up to 2 hours/shift): lifting, carrying, pushing, pulling, climbing,
stooping, kneeling, crouching, reaching, feeling, repetitive motions, eye/hand/foot coordination
Activities that occur rarely (do not exist as regular part of job): balancing, crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Utility Manager
Department: Utilities
Position Status: Full-time
FLSA Status: Exempt
Pay Grade: 13
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Responsible for providing direction and day to day management of the
City’s Utility Department focused on Wastewater and Water Treatment, Collection, Distribution
Conveyance and Customer Services. Supervises staff, manages departments assets, identifies, presents
and performs budgets and capital improvement planning for each funding source. Ensures the public
receives effective and efficient utilities maintenance services.
Immediate Supervisor: City Administrator
Supervises: Utility Department Staff
MAJOR JOB FUNCTIONS
1. Wastewater System
a. Direct, manage, evaluate and sustain two Class A Major Wastewater Treatment Facilities
b. Follow federal, state and local requirements, licenses, guidelines, and policies and
ensure all requirements are met
c. Assist team leadership to recommend and direct advanced maintenance on systems and
equipment to prevent service interruptions
d. Determine work project priorities and service activities; scheduling and coordinating
contractual work and project reviews.
e. Assess work procedures, personnel training and equipment to facilitate improvements
in achieving department objectives
f. Ensure Wastewater Division responds to emergencies promptly efficiently and
effectively.
g. Act as a project manager on utility system capital improvement projects.
h. Responsible for coordination of wastewater division activities with other public works
managers and outside contractors to provide maximum overall benefit
i. Direct, manage, evaluate and sustain Class A EQ Biosolids production and disposal
j. Follow federal, state and local requirements, licenses, guidelines, and policies and
ensure all requirements are met
k. Act as a project manager on biosolids capital improvement projects.
2. Water System
a. Direct, manage, evaluate and sustain the City’s Water Treatment Facilities
b. Follow federal, state and local requirements, licenses, guidelines, and policies and
ensures all requirements are met
c. Assist team leadership to recommend and direct advanced maintenance on systems and
equipment to prevent service interruptions
d. Determine work project priorities and service activities; scheduling and coordinating
contractual work and project reviews.
e. Assess work procedures, personnel training and equipment to facilitate improvements
in achieving department objectives
f. Ensure customer services responses and emergencies are prompt, efficient and
effective.
g. Act as a project manager on water system capital improvement projects.
Responsible for coordination of water division activities with other public works
managers and outside contractors to provide maximum overall benefit
h. Direct, manage, evaluate and sustain the Water Distribution and Wastewater Collection
Systems
i. Responsible for coordination of water distribution and wastewater collection activities
with other public works managers and outside contractors to provide maximum overall
benefit
3. Supervision and development:
a. Perform performance reviews for all department staff
b. Ensure staff is adequately trained and department is cross trained
c. Recommend discipline and pay adjustments to City Administrator
d. Ensure staff attends safety training and follows safety procedures
e. Assign work and ensure it is done professionally, efficiently, accurately, and timely
f. Forecast staffing needs, interview and recommend staff hiring with the assistance of
human resource staffs
g. Administer policy communication
4. Budget and Financial:
a. Prepare, present and oversee budgets and capital improvement plans
b. Oversee all division assets and improvement activities
c. Monitor and manage budget to ensure compliance with the adopted budget
d. Follow all purchasing policies
e. Follow all finance policies including but not limited to the public purpose expenditure
policy
f. Work with utility billing to resolve issues and address user questions and complaints
g. Prepare reports correspondence and analysis for the department
5. Project Management
a. Act as project manager in Capital Improvement Projects
b. Assist in defining project scopes and objectives, involving relevant stakeholders while
ensuring budget compliance
c. Assist in the preparation of plans and specifications for equipment purchases, maintenance
and construction projects
d. Manage changes to the project scope, schedule and costs using appropriate verification
e. Provide general oversight to ensure timely and satisfactory completion
f. Establish and maintain effective professional relationships with employees, officials,
governmental agencies, vendors and citizen customers
g. Schedule project meetings to ensure united alignment and objectives that motivate action
6. Contract Coordination
a. Prepare, evaluate, negotiating and executing various contracts covering projects and
operational contracts
b. Create and maintaining relationships with suppliers
c. Maintain correspondence and documentation related to contracts
7. Policies and Procedures:
a. Responsible for following all policies and procedures at the federal, state, and local level
through all applicable agencies
b. Evaluate and recommend changes to policies, procedures, and practices to increase
efficiency and effectiveness and to ensure compliance with all legal and functional
requirements
c. Follow procedures to get approval and implement new policies and procedures
d. Ensure that staff follows all applicable laws, policies, and procedures
8. Other Duties and Responsibilities:
a. Inform City Administrator of Department activities and relevant matters
b. Manage building security for all Department buildings including alarm systems
c. Prepare and present memos and requests for committee reviews and City Council
action
d. Attend City Council and commission meetings as requested
e. Provide reports and special projects as requested by City Council and City Administrator
f. Provides strong communication, teamwork and works closely with other departments
for the betterment of the City
9. General
a. Participate actively in the City’s management team
b. Treat fellow employees with respect and integrity
c. Promote a positive and motivating environment
d. Provide exceptional customer service
e. Confer with supervisor, peers, and employees to discuss and resolve issues
f. Make decisions that are always in the best interest of the City
g. Perform other duties and projects as assigned
h. Follow all safety policies and procedures
i. Follow all City policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Extensive knowledge of and experience in managing and operating water and wastewater
utilities
• Extensive knowledge of biosolids requirements and methods
• Extensive knowledge of and experience in supervising employees
• Extensive knowledge of and experience in City operations, ordinances, and practices related to
water and wastewater applications
• Proficient in SCADA, Microsoft Office (Excel, Word, and PowerPoint) and standard computer
systems and programs used in operation of water and wastewater systems
• Working knowledge of GIS and system mapping
• Experience and applied knowledge in laboratory tests, testing methods and techniques, testing
requirements, and interpretation of test results
• Experience analyzing problems, identifying solutions, and implementing solution successfully
• Experience making presentations to government bodies, professional associations, and
community organizations
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and situations
• Applied experience and knowledge of budget management and financial software
• Applied experience and knowledge of purchasing/contract laws and practices
• Ability to work independently and as part of a team and to coordinate work with other
departments and to lead multi-departmental or multi-jurisdictional projects
• Ability to plan, prioritize and organize the department’s work
• Strong sense of honesty, integrity, and credibility
• Experience with OSHA requirements Employee Right to Know and CDL
MINIMUM QUALIFICATIONS
1. Bachelor’s degree in biology, chemistry or environmental services or related field. May
substitute equivalent years of experience for degree
2. Minnesota Class A Wastewater Certification
3. Minnesota Class B Water Certification
4. Minnesota Type IV Biosolids License
5. Associates degree in water and environmental technologies
6. Seven years of experience at municipal water and wastewater system with a minimum of five
years at each
7. Five years of supervisory experience
8. Three years’ experience budgeting and identifying long term capital needs
9. Proficient with Microsoft Office including Word, Excel, PowerPoint and Outlook
10. A valid class B driver’s license with air brake and tanker endorsements
PREFERRED QUALIFICATIONS
1. Experience working for a growing city
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is done within the wastewater treatment office facility, rarely any environmental exposures
to conditions as part of the job. This includes occasional light physical strength work to medium physical
work. Travel within the City to treatment facilities, wellhouses and lift stations is everyday. This position
requires attending City Council meetings in the evening as requested.
Activities that occur constantly (5–8 hours/shift):
Activities that occur frequently (2–5 hours/shift): standing, walking, sitting, talking
Activities that occur occasionally (up to 2 hours/shift):
Activities that occur rarely (do not exist as regular part of job): lifting, carrying, pushing, pulling,
climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling,
hearing, repetitive motions, eye/hand/foot coordination
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Utility Operator I
Department: Utilities
Position Status: Full-time
FLSA Status: Non-exempt
Pay Grade: 5
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Under direction of the Utility Manager and/or Foreperson is responsible
for operating and maintaining wastewater and water facilities, collection and distribution systems.
Weekend rotation and on call rotation are required.
Immediate Supervisor: Utility Supervisor/Foreperson
Supervises: None
Provides Work Direction to: Utility Seasonals and Utility Interns
MAJOR JOB FUNCTIONS
1. Wastewater System:
a. Monitor, operate and maintain wastewater treatment facilities
b. Monitor, operate and maintain wastewater collection system equipment and
components
c. Follow federal, state and local requirements, licenses, guidelines and policies
d. Conducts process testing to ensure efficient function of process
e. Documents, completes and communicates regulatory reports
2. Water System:
a. Monitor, operate and maintain water treatment facilities
b. Monitor, operate and maintain water distribution equipment and components
c. Follow federal, state and Local requirements, licenses, guidelines, and policies
d. Conduct water quality sampling and testing to meet drinking water standards
e. Documents, completes and communicates regulatory reports
3. Customer Service
a. Perform and respond to resident questions and concerns for water and wastewater
related items
b. Respond to request for service from residents
4. Other Duties and Responsibilities:
a. Assist public works with snow plowing as needed
b. Assist public works and park crews with street, storm water, and park maintenance as
needed
c. Communicate with engineer, contractors and vendors for assistance and suggestions
5. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
i. Follow all Federal, State and local policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of and experience in operating water and wastewater utilities including water
distribution and wastewater collection systems
• Knowledge of biosolids processes
• Knowledge of and experience in City operations, ordinances, and practices related to water and
wastewater applications
• Experience in use of heavy equipment such as crane truck, jet-vac, generators, Class B vehicles
and skid loaders
• Knowledge of SCADA, Microsoft Office (Excel, Word) and standard computer systems and
programs used in operation of water and wastewater facilities
• General plumbing knowledge, water meters, valve isolation, irrigation and backflow prevention
experiences
• Experience and applied knowledge in laboratory tests, testing methods and techniques, testing
requirements, and interpretation of test results
• Technology experiences – smart phones, tablets, GIS, security protocols
• Experience analyzing problems, identifying solutions, and implementing solution successfully
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and situations
• Ability to work independently and as part of a team
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Minnesota Class D Wastewater Certification or Minnesota Class SD Collection System License
2. Minnesota Class D Water Certification
3. 6 months of related experience in water or wastewater operations
4. Experience in heavy machine operation
5. A valid Class B driver’s license with tanker and airbrake endorsement or ability to obtain within
one year
6. 30-minute response time to the wastewater treatment facility
PREFERRED QUALIFICATIONS
1. Associates degree in water and environmental technologies or a Bachelor’s degree in biology,
chemistry, or environmental services
2. Class C Wastewater License.
3. Class C Water License.
4. Type IV Biosolids License
5. Experience working for a growing city
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is done within the wastewater treatment facility or outside in varying conditions, including
frequent exposure to humidity, noises, vibrations, hazards, and atmospheric conditions; occasional
exposure to extreme cold, extreme heat and changes in wetness. This includes occasional light physical
strength work to very heavy physical work. Travel within the City to treatment facilities, wellhouses and
lift stations is everyday. This position requires rotating on-call shifts on weekends and nights.
Activities that occur constantly (5–8 hours/shift): talking, hearing
Activities that occur frequently (2–5 hours/shift): standing, walking, sitting, handling, grasping
Activities that occur occasionally (up to 2 hours/shift): lifting, carrying, pushing, pulling, climbing,
stooping, kneeling, crouching, reaching, feeling, repetitive motions, eye/hand/foot coordination
Activities that occur rarely (do not exist as regular part of job): balancing, crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and
current employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date
Position Description
Position: Utility Operator II
Department: Utilities
Position Status: Full-time
FLSA Status: Non-exempt
Pay Grade: 8
Approved: DRAFT
DESCRIPTION OF WORK
General Statement of Duties: Under direction of the Utility Manager and/or Foreperson is responsible
for operating and maintaining wastewater and water facilities, collection and distribution systems.
Weekend rotation and on call rotation are required.
Immediate Supervisor: Utility Supervisor/Foreperson
Supervises: None
Provides Work Direction to: Utility Seasonals and Utility Interns
MAJOR JOB FUNCTIONS
1. Wastewater System:
a. Monitor, operate and maintain wastewater treatment facilities
b. Monitor, operate and maintain wastewater collection system equipment and
components
c. Follow federal, state and local requirements, licenses, guidelines and policies
d. Conducts process testing to ensure efficient function of process
e. Documents, completes and communicates regulatory reports
2. Water System:
a. Monitor, operate and maintain water treatment facilities
b. Monitor, operate and maintain water distribution equipment and components
c. Follow federal, state and Local requirements, licenses, guidelines, and policies
d. Conduct water quality sampling and testing to meet drinking water standards
e. Documents, completes and communicates regulatory reports
3. Customer Service
a. Perform and respond to resident questions and concerns for water and wastewater
related items
b. Respond to request for service from residents
4. Other Duties and Responsibilities:
a. Assist public works with snow plowing as needed
b. Assist public works and park crews with street, storm water, and park maintenance as
needed
c. Communicate with engineer, contractors and vendors for assistance and suggestions
5. General
a. Treat fellow employees with respect and integrity
b. Promote a positive and motivating environment
c. Provide exceptional customer service
d. Confer with supervisor, peers, and employees to discuss and resolve issues
e. Make decisions that are always in the best interest of the City
f. Perform other duties and projects as assigned
g. Follow all safety policies and procedures
h. Follow all City policies and procedures
i. Follow all Federal, State and local policies and procedures
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of and experience in operating water and wastewater utilities including water
distribution and wastewater collection systems
• Knowledge of biosolids processes
• Knowledge of and experience in City operations, ordinances, and practices related to water and
wastewater applications
• Experience in use of heavy equipment such as crane truck, jet-vac, generators, Class B vehicles
and skid loaders
• Knowledge of SCADA, Microsoft Office (Excel, Word) and standard computer systems and
programs used in operation of water and wastewater facilities
• General plumbing knowledge, water meters, valve isolation, irrigation and backflow prevention
experiences
• Experience and applied knowledge in laboratory tests, testing methods and techniques, testing
requirements, and interpretation of test results
• Technology experiences – smart phones, tablets, GIS, security protocols
• Experience analyzing problems, identifying solutions, and implementing solution successfully
• Ability to communicate clearly, professionally, effectively, and precisely both verbally and in
writing
• Ability to resolve and diffuse conflicts
• Ability to understand, manage, and communicate complex ideas, projects, and situations
• Ability to work independently and as part of a team
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Minnesota Class B Wastewater Certification or Minnesota Class SB Collection System License
2. Minnesota Class B Water Certification
3. 5 years of related experience in water or wastewater operations
4. Experience in heavy machine operation
5. A valid Class B driver’s license with tanker and airbrake endorsement or ability to obtain within
one year
6. 30-minute response time to the wastewater treatment facility
PREFERRED QUALIFICATIONS
1. Associates degree in water and environmental technologies or a Bachelor’s degree in biology,
chemistry, or environmental services
2. Class A Wastewater License.
3. Class A Water License.
4. Type IV Biosolids License
5. Experience working for a growing city
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described are representative of those that must be met by an employee to
perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Most work is done within the wastewater treatment facility or outside in varying conditions, including
frequent exposure to humidity, noises, vibrations, hazards, and atmospheric conditions; occasional
exposure to extreme cold, extreme heat and changes in wetness. This includes occasional light physical
strength work to very heavy physical work. Travel within the City to treatment facilities, wellhouses and
lift stations is everyday. This position requires rotating on-call shifts on weekends and nights.
Activities that occur constantly (5–8 hours/shift): talking, hearing
Activities that occur frequently (2–5 hours/shift): standing, walking, sitting, handling, grasping
Activities that occur occasionally (up to 2 hours/shift): lifting, carrying, pushing, pulling, climbing,
stooping, kneeling, crouching, reaching, feeling, repetitive motions, eye/hand/foot coordination
Activities that occur rarely (do not exist as regular part of job): balancing, crawling
City of Otsego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
reasonable accommodations are offered to qualified individuals with disabilities. Prospective and current
employees are encouraged to discuss potential accommodations with the employer.
Employee signature below constitutes employee’s understanding of the requirements, essential
functions, and duties of the position.
_______________________________________________
Employee Name
_______________________________________________ ______________________
Employee Signature Date